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Academic Scheduler I

Employer
Community College of Philadelphia
Location
Pennsylvania, United States
Salary
Salary Not specified
Date posted
Oct 20, 2021

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Community College of Philadelphia


General Description

The Academic Scheduler I utilizes the College's designated system to reserve classrooms for meetings and events; supports maintenance of the course catalog and room inventory; schedules credit classes and final exams; and provides back-up scheduling for non-credit as needed. The Academic Scheduler I works collaboratively and under the direction of the Academic Scheduler II to ensure timely and accurate system additions or changes to curricula; supports maintenance of an accurate system representation of prerequisites; and supports acquisition of accurate academic information for the College catalog and other publications. The Academic Scheduler I supports the implementation and/or maintenance of all College ERP systems such as DegreeWorks; Banner, Resource 25/25Live, etc.).


Specific Responsibilities

• Schedule credit classes and final exams as directed; provide back-up scheduling for non-credit as needed.

• Under the direction of the Academic Scheduler II, maintain the course catalog and master schedule. Ensure that faculty room assignments comply with Americans with Disabilities Act (ADA) accommodations approved by the College's Office of Diversity and Equity.

• Engage in ongoing systems maintenance and implementation of scheduling optimization tools as directed.

• Build, cancel and maintain Catalog and Section level courses in an accurate and timely manner consistent with divisional goals and objectives, while meeting competing and fixed deadlines which correspond to the College's registration cycles.

• Replicate Section level courses from one semester to the next, while maintaining and ensuring the quality and integrity of all related data.

• Support the monitoring of enrollment throughout the registration cycle.

• At the Catalog and Section levels, support maintenance course fee data and course prerequisite and co-requisite requirements using the College-approved system; use third-party reporting tools on an on-going basis to ensure the accuracy of this data.

• Advise the College community on approval of any new/revised programs or courses as directed.

• Support the Scheduler II in efforts to ensure the functional and efficient use of instructional space, and assist in the development of reports to aid in the management and oversight of academic space utilization for all campus locations.

• Support monitoring of the impact of section changes to determine the effects on other modules, including Financial Aid, Records and Registration, Admissions and Faculty Load.

• Under the direction of the Academic Scheduler II, work to identify issues and recommend improvements in systems and operations that impact students and faculty.

• Deliver quality customer service to both internal and external constituents in a professional, helpful and courteous manner.

• Other duties as assigned.



Minimum Qualifications

• Associate's degree required. Any and all degrees must be from a recognized institutional accreditor.

• Demonstrated ability to be highly organized with the ability to effectively prioritize tasks in order to meet deadlines and produce consistently accurate and detailed work required.

• Excellent administrative and organizational skills required.

• Computer proficiency utilizing MS Word and Excel required.

• Experience utilizing an enterprise-wide information system required.

• Ability to work extended hours, when needed, is required.

• Demonstrated ability to exercise good judgment in evaluating situations and making assessments for decisions required.

• Strong attention to detail required.

• Excellent verbal and written communication skills, ability to work both independently as well as collaboratively required.

• Ability to maintain sensitivity, understanding and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds required.




Preferred Qualifications

• Bachelor's degree preferred.

• Experience in an academic environment with academic course scheduling skills utilizing technical software preferred.

• Previous experience supporting credit/non-credit educational curricula and programs preferred.

• Knowledge of class scheduling models and utilization reporting preferred.

• Banner preferred.

• Experience using a degree audit system, such as Degree Works, preferred.






Work Location
Main Campus

Special Instructions to Applicants

Effective October 15, 2021, all College employees must (a) be fully vaccinated, or (b) have submitted proof of their first shot of a COVID-19 Vaccine and submit to regular testing until they are fully vaccinated, or © obtain an approved exemption from the College and submit to regular COVID testing as an accommodation.

Interested persons should complete an online application

Cover letter of interest and resume REQUIRED

Review of applications will commence on November 2, 2021 and will continue until the position is filled.

Names and contact information of 3 professional references OPTIONAL Applicants must be legally eligible to work in the U.S. Community College of Philadelphia is an Affirmative Action, Equal Opportunity and Equal Access Employer. The College encourages applications from individuals from traditionally underrepresented groups.


Salary Grade or Rank
I

Salary Range
Salary commensurate with relevant work experience

Job Posting Open Date
10/19/2021

Type of Position
Administrator

Employment Status
Full-Time

Supplemental Questions
Required fields are indicated with an asterisk (*).
  1. * How did you hear about Community College of Philadelphia?
    • CareerBuilder.com
    • Higheredjobs.com
    • LinkedIn
    • The Chronicle
    • Veterans Job Fair
    • Professional & Technology Diversity Career Fair
    • AL DIA - Diversity Career Fair
    • Community College of Philadelphia Website
    • Indeed.com
    • Other
  2. * If your answer to the above question is Other, please note the source below. If this question does not apply to you, enter N/A.
    (Open Ended Question)
  3. * What is the highest level of education you have completed?
    • No Response
    • High School/GED
    • Associates Degree
    • Bachelor's Degree
    • Master's Degree
    • Doctorate
    • Other
  4. * Do you have experience in an academic environment with academic course scheduling skills utilizing technical software?
    • Yes
    • No
  5. * Do you have experience supporting credit/non-credit educational curricula and programs?
    • Yes
    • No
  6. * Do you have knowledge of class scheduling models and utilization reporting?
    • Yes
    • No
  7. * Do you have experience using a degree audit system, such as Degree Works?
    • Yes
    • No
  8. * Do you have Banner experience?
    • Yes
    • No
Documents Needed to ApplyRequired Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. References

PI150715778

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