Administrative Assistant

Administrative Assistant

Bridges to Adelphi

JOB SUMMARY:

This position provides secretarial and administrative support to the Bridges to Adelphi administration, staff, faculty, and university administrators. Assist current, and potential new students with inquiries, problems, and general university policies and procedures.

REPORTS TO: Director/Senior Associate Director of Bridges to Adelphi

RESPONSIBILITIES & DUTIES:

1. Performs all secretarial duties for administration and staff.
2. Coordinate and arrange meetings for full time staff
3. Compose, organize, and maintain correspondence and communications with university administration and faculty, and Bridges Program staff, students, and parents
4. Operationally support administrative, graduate and undergraduate student staff
5. Supervise undergraduate clerical staff
6. Manage all purchases for the Program, and ensure timely processing of purchase orders
7. Oversee and maintain records of student demographics and confidential records
8. Oversee and maintain records, and communicate with, potential new enrollees in the Bridges Program
9. Keeps confidentiality in regards to all HIPPA and FERPA laws.
10. Compile Program statistics and data, as requested
11. Oversee and maintain graduate student staff payroll records and time sheets
12. Approve student worker and hourly employee time cards
13. Input Paid Time Off for full time employees
14. Orders necessary supplies for the office.
15. Place work orders for repairs and housekeeping
16. Be the first point of contact, and screen all telephone calls and visitors
17. Assists in keeping track of potential incoming students for following semesters.
18. Assist Director in optimizing operating and capital budget expenditures
19. Assists in maintaining budget and payroll transaction forms
20. Attends university training programs as often as necessary to remain proficient in using university technology.
21. Communicates with coordinators regarding student feedback and staff feedback
22. Assists in scheduling tutoring support sessions through the learning and writing center
23. Performs other job related duties as assigned.

REQUIREMENTS (Knowledge, Skills and Abilities):

1. Demonstrates ability to effectively interact with students under all conditions on a regular basis.
2. Demonstrates ability to type and use Microsoft Word and Excel proficiently.
3. Excellent organizational interpersonal, and communication skills are a must.

EDUCATIONAL/EXPERIENCE REQUIREMENTS:

1. Associate degree or equivalent combination of education and experience.
2. Minimum of two years general office and secretarial experience required.

HOURS:

1. Monday - Friday, 8:30am - 4:30pm.

ABOUT ADELPHI:

Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students' lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core Four—Arts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island's oldest private coeducational university, serving almost 8,000 students at its beautiful main campus in Garden City, at learning hubs in Manhattan, the Hudson Valley and Suffolk County, and online. The University offers more than 60 undergraduate programs, more than 65 master's degree and doctoral programs, and more than 35 certificate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 116,000 graduates across the country, a growing enrollment of students from 43 states and 64 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region.


To apply, visit https://phf.tbe.taleo.net/phf02/ats/careers/v2/viewRequisition?org=ADELPHI&cws=39&rid=2618

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