Administrative Assistant, Economic & Workforce
Kern Community College District
$4,398.70 - $6,215.24 Monthly
Under the direction of an assigned supervisor, provide
administrative support and assistance to an assigned program;
perform a wide variety of special projects; participate in budget
preparation and administration.
Provide administrative support and assistance to an assigned
program; evaluate office activities; recommend improvements and
modifications; assist in the implementation of goal and objectives;
review and evaluate work products, methods and procedures.
Answer telephone and screen callers; respond to inquiries and
requests for information concerning regulations, procedures,
systems and precedents; receive and route mail.
Participate in budget preparation and administration; prepare cost
estimates for budget recommendations; submit justifications for
budget items; monitor and control expenditures and budget
Respond to budget inquiries from staff; type and process
requisitions and purchase orders; prepare budget summaries
utilizing a computer and assigned software.
Maintain calendar of program or office activities, meetings and
events; coordinate activities with other departments, offices,
students, the public and outside agencies; process travel
Organize and maintain complex and confidential filing systems;
operate a variety of office equipment including a computer; input
and retrieve data and text; organize and maintain disk storage and
Independently compose and edit correspondence related to assigned
activities; maintain a variety of manuals, codes, handbooks and
directories; prepare or direct the preparation of a variety of
annual, quarterly or administrative reports.
Research, compile, analyze and summarize data for special projects,
programs and comprehensive reports; develop and coordinate or
perform the implementation of special projects and programs.
Coordinate and participate in a variety of meetings and conferences
within assigned area; take and transcribe minutes; disseminate
information; coordinate projects and implement procedural changes;
follow-up on action items.
Process personnel actions for new hires; participate in the
recruitment of faculty; evaluate compliance with faculty services
areas and verify equivalencies; monitor faculty load; coordinate
and maintain job evaluation schedules for staff.
Maintain levels of office supplies; order supplies as necessary;
receive, verify and distribute supply deliveries.
Perform related duties as assigned.
Any combination equivalent to:
Associate degree and four years of increasingly responsible
Knowledge and Abilities
Modern office practices, procedures
and equipment. Principles and procedures of financial
record-keeping, bookkeeping and audit procedures. Basic principles
and practices of fiscal, statistical and administrative research
and report preparation. Policies and objectives of assigned program
and activities. Budgeting practices regarding monitoring and
control. Operation of computer equipment and specified software
such as word processing and spreadsheets. Correct English usage,
grammar, spelling, punctuation and vocabulary. Interpersonal skills
using tact, patience and courtesy. Oral and written communication
skills. Record-keeping techniques. Public relations
Read, interpret, apply and explain
rules, regulations, policies and procedures. Maintain current
knowledge of program rules, regulations, requirements and
restrictions. Research, compile, analyze, interpret and prepare a
variety of fiscal, statistical and administrative reports.
Participate in budget preparation and administration. Compose
correspondence and written materials independently. Answer
telephones and greet the public courteously. Maintain records and
files. Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working
relationships with others. Operate a computer and specified
software such as word processing and spreadsheets. Complete work
with many interruptions. Work independently with little direction.
Plan and organize work. Work confidentially with discretion.
SALARY RANGE$ 4,398.70 - $ 6,215.24
monthlyMaximum Entry Level Salary: $ 4,621.38
SPECIAL INSTRUCTIONSFirst Review of
Complete application packets will be
accepted until the position is filled; but those received by
August 24, 2021
are assured consideration. The
College reserves the right to extend time limits or reinitiate the
recruitment/selection process at any point.
Completed application packet must include:
- Completed Online Application for Employment form
- Current resume
- Letter of interest (Cover Letter)
- Copy of legible transcripts, if applicable
- List of five (5) professional references - Listed on
It is the applicant's responsibility to redact (or remove) any
personal information from all documents prior to uploading. This
includes Social Security Numbers, Date of Birth, and any photos of
Foreign Degree: Applicants with foreign degrees from colleges
or universities outside of the United States must have their
coursework evaluated by a professional association that is a member
of the National Association of Credential Evaluation Services
(NACES) or Academic Credentials Evaluation Institute, INC. (ACEI).
A copy of the evaluation must be submitted with your on-line
Applicants who require reasonable accommodation to participate
in the selection process should contact Human Resources to make the
necessary arrangements. EEO Plan 2021-2024
Note: The District is
strongly committed to achieving staff diversity and the principles
of equal employment opportunity. The District encourages a diverse
pool of applicants and does not discriminate on the basis of
national origin, religion, age, gender, gender identity, gender
expression, race or ethnicity, color, medical condition, genetic
information, ancestry, sexual orientation, marital status, physical
or mental disability, pregnancy, or because he/she is perceived to
have one or more of the foregoing characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics or any other characteristic protected
by federal, state or local law, in any of its policies, procedures
Discrimination Free Work Environment
The District does not provide sponsorship for
authorization to work in the United States. Work authorization
should be established at the time of application
All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/3188893/administrative-assistant-economic-workforce-development
Emails will not be accepted.