Arizona State University
Education Outreach & Stdt Svcs
Under general supervision, performs complex administrative
support duties of a responsible, sensitive and confidential nature
requiring considerable independence of action in support of
high-level executives of the university.
$41,256 - $50,000 per year; DOE
- Front desk duties to include answer phones, greets visitors,
and directs questions to appropriate offices for resolution.
- Provides general office support, such as receiving and
screening telephone calls and visitors, unlocking and locking main
suite doors and other opening and closing duties, reviewing
- Supervises student workers to assist with front desk and
general office duties.
- Provides general office management, such as coordinating with
building management, supply ordering, office-wide communications,
and ensuring smooth and efficient office operations.
- May manage or assist in the management of executives’
- Works closely with other university offices in coordinating the
executives’ involvement in university events.
- Oversees and coordinates events for Senior Vice President’s
office, including arranging equipment and catering; sending
invitations and managing RSVPs.
- May coordinate and arrange for executives’ travel.
- May compile, prepare, and maintain background material related
to meetings, events and travel; coordinates and tracks follow-up as
- Independently composes correspondence on a variety of subjects
requiring judgment, originality, and knowledge of issues
- Provides word processing, transcription of dictation, and
processing of correspondence and e-mail.
- Schedules and may attend meetings and conferences.
- Maintains files; completes requests, records, submits and
tracks all purchase requests/vouchers.
- Provides back-up to other staff in the office.
- May assist the department with such support functions as
conference room scheduling, classroom scheduling and preparation
- Accurately compiles and prepares confidential data for reports,
correspondence and presentations.
- Professionally handles multiple priorities with accuracy,
efficiency, confidentiality and outstanding customer service
skills. Serves as contact and liaison with the community, various
stakeholders, students, faculty and staff as well as all internal
- Performs special assignments as requested by senior
Bachelor's degree and five (5) years of executive-level
administrative support experience; OR, Nine (9) years of
executive-level administrative support experience; OR, Any
equivalent combination of experience and/or education from which
comparable knowledge, skills and abilities have been achieved.
- Demonstrated knowledge of University policies and procedures.
Skill in a wide variety of administrative functions including
calendaring, scheduling, PowerPoint, and word processing.
- Experience in dealing with a wide range of topics, including
confidential and sensitive information.
- Experience in having tact and diplomacy and in maintaining
effective working relationships.
- Evidence of effective communication skills.
- Experience supporting high level executive positions.
- Professionally represent department/program
- Sit or stand for prolonged periods of time
- Work collaboratively across various departments within the
University as well as with diverse populations and groups
- Develop and deliver presentations to groups
- Use computers effectively – including inputting, reviewing and
retrieving information, extended periods of viewing screen and
using mouse and keyboard
- Use critical thinking to make decisions and/or analyze
- Research, develop, implement and assess programs
- Develop budgets and monitor expenditures
- Supervise students and/or staff
- Communicate effectively both orally and in writing
- Walk throughout campus for meetings or events, regardless of
- Work collaboratively to achieve objectives
- Climb stairs in locations with no elevator, such as with the
mezzanine level of the MU, or Irish Hall
- Ability to lift 35 lbs.
Educational Outreach and Student Services (EOSS) is committed to
enrolling all qualified students at Arizona State University and
assisting them in their academic success. EOSS provides a broad
range of services and support to students and prospective students
ranging from outreach efforts with K-12 schools, orientation
programs for new freshman, bridge programs to assist the transition
to a university environment, and a wide variety of services,
programs and activities for enrolled students. EOSS has direct
responsibility for multiple departments across four campuses, some
of which include the Dean of Students, University Housing, Health
Services, Counseling Services, Disability Resources, the Memorial
Union, TRIO programs, Sun Devil Fitness, Student Government,
Student Media, Career Services, Access ASU and others.
Arizona State University is a new model for American higher
education, an unprecedented combination of academic excellence,
entrepreneurial energy and broad access. This New American
University is a single, unified institution comprising four
differentiated campuses positively impacting the economic, social,
cultural and environmental health of the communities it serves. Its
research is inspired by real world application blurring the
boundaries that traditionally separate academic disciplines. ASU
serves more than 100,000 students in metropolitan Phoenix, Arizona,
the nation's fifth largest city. ASU champions intellectual and
cultural diversity, and welcomes students from all fifty states and
more than one hundred nations across the globe.
ASU is a tobacco-free university. For details
Arizona State University is a VEVRAA Federal Contractor and an
Equal Opportunity/Affirmative Action Employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, protected veteran status, or any other
basis protected by law.
Notice of Availability of the ASU Annual Security and
Fire Safety Report
In compliance with federal law, ASU prepares an annual report on
campus security and fire safety programs and resources. ASU’s
Annual Security and Fire Safety Report is available online
at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You
may request a hard copy of the report by contacting the ASU Police
Department at 480-965-3456.
Relocation Assistance – For information about schools, housing
child resources, neighborhoods, hospitals, community events, and
taxes, visit https://cfo.asu.edu/relocation-services.
ASU conducts pre-employment screening which may include
verification of work history, academic credentials, licenses, and
Background Check Statement
ASU conducts pre-employment screening for all positions which
includes a criminal background check, verification of work history,
academic credentials, licenses, and certifications. Employment is
contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will
include a fingerprint check. Employment is contingent upon
successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date
Please include all employment information in month/year format
(e.g., 6/88 to 8/94), job title, job duties and name of employer
for each position.
Resume should clearly illustrate how prior knowledge and
experience meets the Minimum and Desired qualifications of this
ASU does not pay for travel expenses associated with interviews,
unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of
“equivalent combination” in the minimum qualifications? It means
one year of higher education or 24 credit hours, is equal to one
year of experience. For example, a four year Bachelor’s degree is
equal to four years of experience.
To apply please go to www.asu.ed/asujobs/ see Req Id#