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Assistant/Associate Director of Grants and Sponsored Research

Washington and Lee University
Virginia, United States
Salary Not Specified
Posted Date
Oct 19, 2021

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Position Type
Administrative, Academic Affairs, Institutional Research & Planning, Business & Administrative Affairs, Development & Advancement, Grants & Contracts, Alumni Affairs, Executive, Executive Directors
Employment Type
Full Time
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Job Description:

Washington and Lee University seeks an Assistant/Associate Director of Grants and Sponsored Research as part of the Corporate and Foundation Relations team in the Office of University Development. The Assistant/Associate Director of Grants and Sponsored Research will enhance college revenue by securing governmental, foundation and corporate grants and contracts, while helping build a robust and supportive environment for the research and scholarly endeavors of faculty and students. Key roles include identifying funding opportunities, proposal writing and editing, and facilitating pre-award and post-award operations. Reporting to the Director of Corporate and Foundation Relations, the Assistant/Associate Director of Grants and Sponsored Research also will support optimal stewardship of grantors, and diligent tracking and reporting of solicitation and award metrics.

This position may be an assistant or associate level position. Title and pay will be determined based on the skills and experience of the individual hired.

The Office of University Development is committed to the development of an inclusive environment and we strive to advance diverse perspectives and approaches in carrying out the mission of Washington and Lee University.

Essential Functions:
  • Work collaboratively with faculty to secure funding for research and to support the development of pre-proposals, letters of inquiry, budgets and final proposals in accordance with sponsor guidelines, and to ensure submissions are complete and deadlines are met.

  • Support proposal development by working with Academic Affairs, General Counsel and other university partners to obtain approvals for pre-proposals, final proposal and awards.

  • Lead post-award administration, including assisting faculty with budget management, expenditure reconciliation and reporting, and communicating with the Business Office regarding project amendments, problem resolution and closeout.

  • In collaboration with the Director, identify funding sources for institutional priorities and as requested, contribute to the development and writing of proposals for corporate and foundation submissions.

  • Maintain organized grant files to include tracking external grant applications, report schedules and grant policies, and make sure information is updated and maintained in Raiser’s Edge.

  • Work collaboratively with the Director in the stewardship of active projects and grantors including developing high quality communications and reports for both grantors and internal audiences; perform research to support briefings on specific grantors as requested by the Director and/or leadership; and work with Donor Relations to ensure timely reporting on endowments established/supported through foundations and consistency between CFR and Donor Relations reporting obligations.

  • Work with the Director and colleagues in Academic Affairs to provide timely and helpful resources on the grants website to support faculty grantsmanship, including new funding opportunities and information that supports knowledge of and compliance with University policies.

  • Assist with developing how-to grant writing resources for campus constituencies through group seminars and one-on-one sessions, as well as the grants website.

  • Support the Director in preparing summaries and analyses of metrics that clearly indicate overall grants activity from year-to-year, and aid in the equitable comparison of CFR performance to that of other fundraising efforts within Development.

  • Additional related duties as assigned.

Work Schedule: M-F, 8:30am - 4:30pm. Occasional evening and weekend work is required.

Minimum Qualifications: A bachelor’s degree is required; an advanced degree or certification is preferred. The ideal candidate will demonstrate: well-developed written and verbal communication skills with solid attention to detail in editorial and proofreading work; good interpersonal skills for developing and maintaining effective working relationships with faculty, co-workers and external constituencies; comfort and proficiency managing budgets; word processing, data tracking and analysis, and spreadsheet competency; initiative, creativity and talent for problem-solving; the ability to work effectively under pressure to manage multiple projects with different deadlines; and discretion in dealing with confidential information. Prior experience in Sponsored Research and Foundation Relations or related fundraising/grant-writing is preferred.

The university requires employees to become fully vaccinated for COVID-19 and new employees must provide proof of at least their first shot prior to the first day of employment. Boosters are required. Individuals may seek a medical or a religious exemption to the vaccination requirement.

Application Instructions:

Review of applications will begin immediately and continue until the position is filled. Resume, cover letter and three professional references are required. Please upload a cover letter and resume during the application process. From your resume, the application system will try to auto-fill your employment history and you may adjust this in the application questionnaire. The online application form requires you provide names and contact information for three professional references.

External Applicants: Application instructions for external applicants are located on the or here .

Current W&L Employees: Apply from your existing Workday account. Instructions are located at or here .

Physical Requirements:
  • Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.

  • Grasping: Applying pressure to an object with the fingers and palm.

  • Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.

Working Conditions: The worker is not substantially exposed to adverse environmental conditions.

Types of Work: Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Benefit Eligible



Weekly Hours:


Minimum Pay:


Pay commensurate with experience.

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