Office of University Admissions
Pre-Enrollment Services Unit
Data Management Specialist
Under the direction of the Associate Director of Admissions
Operations, the Data Management Specialist (Professional Services
Specialist III) works alongside the Pre-Enrollment Services Unit in
the Office of University Admissions and is responsible for the data
integrity of the various Admissions systems including, but not
limited to: Colleague and Recruit. The Data Management Specialist
strives to promote efficiency through creative technical solutions
and assists the Associate Director and other staff with system
development projects, user security, reporting, system
integrations, testing, documentation and training, data integrity
and access. The Data Management Specialist serves as project lead
for admissions-related recruitment and retention data projects;
collaborates with other division staff to provide essential
admissions and student support services to prospective and current
Kean University students; and does related work as required.
This position requires travel and a flexible schedule including
evening and weekend hours.
This is not a remote position and requires physical presence on
campus as determined by the Supervisor. It requires working on
campus during the COVID-19 pandemic and interacting directly with
students following all procedures and protocols set forth in the
University’s Restart Plan and any procedures/protocols created
through additional correspondence.
Qualifications: Graduation from an accredited college with a
Bachelor’s degree and two years of professional experience in data
processing supervision is required, preferably in an institution of
higher education. Professional experience in a college/university
admissions office and thorough knowledge of Datatel Colleague ERP
and software, Ellucian Recruit CRM system and Microsoft Excel, Word
and Adobe Suite software are preferred.
Candidacy review begins immediately and continues until appointment
is made. Please submit your cover letter, resume/CV and contact
information for three professional references.
transcripts for all degrees are required prior to the starting date
Attention current Kean University employees (including part-time
Student Assistants, Graduate Assistants, Academic Specialists and
Adjuncts): Please apply via the internal career site to ensure
consideration as an internal candidate. To apply internally, please
log into your Workday account and select the Career icon on your
homepage to view available positions.
As a condition of employment, external candidates are required
to provide proof of COVID-19 vaccination prior to their start date.
If you are unable to be vaccinated against COVID-19 for medical or
religious reasons, or reasons related to a current pregnancy, you
may submit a request for an exemption. If you are approved for an
exemption from the COVID-19 vaccination requirement, you will be
required to wear a mask while indoors on campus and you will be
required to be tested for COVID-19 by the University on a regular
Kean University complies with the New Jersey First Act (Senate Bill No. 1730, P.L. 2011,
Chapter 70). Any individual newly hired by Kean University will be
required to abide by this law and establish a principal residence
in New Jersey. New employees will have a full 365 days to establish
such residence, from the effective date of hire.
In compliance with the Americans with Disabilities Act (ADA), if
you have a disability and would like to request an accommodation in
order to apply for a position, please refer to Section III.A. of
our Reasonable Accommodations Policy &
Diversity & Non-Discrimination Statement
Kean University is committed to establishing and maintaining a
diverse campus community through inclusive excellence and equal
opportunity. Kean’s commitment to access and equity is designed to
prepare each graduate to not only thrive, but climb higher in a
diverse world. As an affirmative action, equal opportunity
institution we work to support a campus-wide agenda to foster a
community that both values and promotes the diversity and equity of
all students, faculty, staff, administrators, and beyond.
Kean University is an Equal Opportunity/Affirmative