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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted date
Oct 18, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support
Employment Type
Full Time
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Job no: 243361-AS
Work type: Partial Remote, Staff-Full Time
Location: Madison
Categories: Youth Programming

Job Summary:

Position Summary: This role helps to support the precollege residential and commuter programs run by the Badger Precollege Unit in the Division of Continuing Studies. Programs include, but are not limited to, Summer Music Clinic, Imaging Self, and Badger Summer Scholars. The role reports to the Associate Director of Operations for Badger Precollege, supports the precollege team through providing administrative support for educational and residential processes, maintaining and improving program goals, assessing ongoing program performance, & providing day-to-day oversight of administrative & operational functions for summer precollege programs.

During the year, this position will support with hiring seasonal staff for DCS based precollege programs, support the growth and development of program outcomes, create and enact a comprehensive training plan for seasonal staff, oversee campus compliance policy procedures, and support precollege initiatives.

Principal duties:
Operational Project Support: (45%)
-Provide general administrative support for current and future precollege residential and commuter program initiatives throughout the year leading to summer and year-round programming.
-Coordinate hiring and payroll process of seasonal program staff for all Badger Precollege programs.
-Support scheduling and coordination of precollege compliance and seasonal program staff training. Support training events and initiatives as needed to ensure program compliance and staff training on the policies and procedures set forth for minor protection and safety in alignment with UW-Madison Office of Youth Protection and compliance, Risk Management, and State & Federal laws.
-In collaboration with program coordinator and lead seasonal staff, help oversee student check-in procedures and orientation activities at the start of each program.
-Help facilitate communication with relevant campus partners during programming season (housing and dining, University Health Services, Risk Management, etc.).
-Schedules, secures, and communicates logistics and resources in support of Badger Precollege program events and conferences.
-Support with program marketing processes in collaboration with Badger Precollege team.

Academic and Administrative Project Coordination: (45%)
-Support curriculum development and curriculum revision process prior to the beginning of the programs.
-Facilitate communication efforts between instructional staff during the program and problem solve issues that arise.
-Order and track of class supply budgets usage and reconcile pending budgetary allotment.
-Schedule classroom spaces, handle technology requests, and field trips to meet class needs
-Help generate post-program data sheets assessing quality of instruction
-Facilitate production of formative and summative progress reports on student growth
-Review and analyze program survey data to continually assess the success of each program.

Other: (10%)
-Coordinate precollege programs across Badger Precollege in conjunction with staff and enhance the goals of Badger Precollege.
-Develop and maintain respectful working relationships as well as promote DCS precollege programs and its programs to build greater access, visibility, and value.
-Work with campus partners such as health services, conference services, and dining to ensure smooth coordination of university services for students.
-Supports the diversity and inclusion efforts of Badger Precollege to ensure we provide a safe environment for students and faculty of culturally diverse backgrounds.
-Pursue professional development activities to enhance performance and professional skills.
-Provides administrative support to Badger Precollege and Assistant Dean Badger Precollege.

About the Job:

Pre-College Services Coordinator (OE015)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.

Master's degree in education, student affairs, counseling, or related field highly desired.


Minimum number of years and type of relevant work experience:
-Minimum of 1 year of experience in academic and/or residential settings, providing programming for K-12 students.
-Minimum of 1- 2 years of program or event administrative support during or post bachelor's degree.
-Excellent organizational and communication skills. Strong verbal and written communication skills and a comfort with a wide range of technical tools is required.
-Understanding Microsoft Office products and learning new software applications.
-Experience managing complex administrative processes across a team.

Preferred Qualifications:
-Experience with educational assessment tools and program evaluation.
-Candidates should hold a valid driver's license and be able to complete additional van training when necessary.
-Familiarity with Wisconsin public and private schools and educational organizations.
-Experience in supporting Human Resource functions such as hiring and payroll.

Additional Information:

Applicant must be willing and able to work extended hours during programming. This includes working some evenings and weekends when programs are running. Current DCS precollege programs are in session from mid-June through early August. There are also a few extended commitments throughout the year.

Applicants should have a level of flexibility, willingness to work in a collaborative environment and enthusiasm for student and staff development.

This role is required to be on campus when programs are in session and during peak summer planning periods. Working remote 1-2 days per week during non-peak season is permissible. Remote work requires successful candidates to possess their own high-speed internet to perform the work on an employer provided computer and on occasion to report to campus for meetings, training, or other activities.

This is a 2-year position, with the possibility of converting to a renewable position in the future if funding permits



Work Type:

Full Time: 100%

This role is required to be on campus when programs are in session and during peak summer planning periods. Working remotely 1-2 days per week during the non-peak season is permissible. Remote work requires successful candidates to possess their own high-speed internet, to perform their work on an employer provided computer and on occasion to report to campus for meetings, training, or other activities.

Appointment Type, Duration:

Terminal, 24 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding


Minimum $45,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

You will be asked to upload a resume, cover letter, and list of three professional/supervisor references as a part of the application process. References will not be contacted without prior notice. Please ensure your resume and cover letter address how you meet the minimum/preferred qualifications for the position.


Taylor Zeilinger
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Pre-College Svcs Coordinator(OE015)

Employment Class:

Academic Staff-Terminal

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Oct 18 2021 Central Daylight Time
Applications Close: Nov 8 2021 11:55 PM Central Standard Time

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