Reporting to the Business Office Director in the Department of
Psychology, the Senior Sponsored Research Administrator (SSRA)
manages complex funding portfolios for multiple Principal
The SSRA provides life-cycle administration of federal and
non-federal sponsored awards and manages internal research funding;
proactively establishes relationships with faculty members,
postdocs, graduate students and other lab members; providing
regular as well as ad hoc financial reports to Department faculty
and administrative leadership; reconciling faculty and lab research
needs with overall financial picture and making recommendations
regarding spending rates; and partners with FAS Research
Administration Services (RAS) and Harvard's Office for Sponsored
Programs (OSP) to provide expert guidance on all research finance
- Interprets funding opportunity announcements to advise PIs on
practical aspects of proposal preparation, including formatting
requirements and use of submission systems.
- Helps develop proposal budgets and provides detailed cost
analyses and budget justifications.
- Helps to build non-technical components for submission to
external sponsors and internal University programs.
- Reviews complex award terms and advises PIs on practical
considerations that may affect the administration of a
- Collaborates with OSP to resolve issues that occur during the
internal review/approval process through submission to
- Advises PIs on fiscal policies and procedures as they pertain
to the management of research funds.
- Interprets financial and business terms of funding agreements,
including review of congruency with sponsor cost and procurement
regulations, allowability and allocability of expenses, and
consistency with faculty and sponsor objectives.
- Reviews transactions and works with Psychology team members to
appropriately apply internal controls.
- On a monthly basis, reconciles and updates accounts and
provides PIs with expenditure reports and projections.
- Reconciles faculty and lab research needs with overall
financial picture, making recommendations regarding spending
- Verifies salary allocations to research accounts, including
faculty supplemental salary, and coordinates changes to payroll on
sponsored awards. Reviews effort statements to ensure accuracy
before release to PI certifiers. Works with department
administration to resolve personnel related issues and non-routine
activities such as layoffs, leaves, etc.
- Works closely with OSP to establish accounts, maintain accurate
financial records, prepare financial reports and invoices, and
close out projects.
- Prepares multiple complex and varied financial reports that
require selection, preparation and interpretation of data for use
in planning and decision making.
- Confers with FAS RAS and OSP to ensure compliance with FAS,
University, and sponsor regulations. Works collaboratively to
identify and resolve problems arising during all phases of the
sponsored programs lifecycle, and to develop/identify best
practices and business process enhancements.
- Supports team members, covering portfolio tasks for other
research administrators as needed.
- Provides superior service to faculty members and their lab
members and establishes effective partnerships with other
administrators within the department, school, and University.
- Other duties as assigned.
- Overtime may be required.
At least 3 years of experience managing grants in a research
environment. Education may count toward experience.
Additional Qualifications and Skills:
Bachelor's degree and experience with both pre- and
post-award grants management preferred. Knowledge of federal and
non-federal regulations for sponsored research (Uniform Guidance,
NIH, NSF, etc.) and familiarity with research compliance issues
(conflicts of interest, export controls, IRB, IACUC, etc.).
Superior skills in Excel and other applications in Microsoft
Must be capable of working independently in a fast-paced
academic environment with multiple competing deadlines. Proven
ability to prioritize multiple projects, tasks, and demands under
deadline pressure; flexibility is a must. Excellent financial and
analytical skills; must be able to review, analyze, and distill
financial data for lay audience. Must be able to troubleshoot,
problem-solve, and take initiative/ownership of all tasks required.
Excellent written, verbal, and graphic communication skills.
Demonstrated use of good judgment and ability to work independently
with minimal supervision. Ability to handle sensitive and
confidential information with discretion. Must be able to work as
part of a team in a high volume, fast-paced environment while
maintaining a high level of accuracy, professionalism and good
cheer. Demonstrated commitment to customer service and willingness
to assume increasing responsibilities.
Harvard will require COVID vaccination for all Harvard community
members who will have any on-campus presence. Individuals may claim
exemption from the vaccine requirement for medical or religious
reasons. More information regarding the University’s COVID
vaccination requirement and exceptions may be found at the
Vaccine Information webpage.
During the current period of COVID-19 related restrictions,
interviewing and onboarding for this position may be conducted
remotely, with transition to working onsite in Cambridge,
Massachusetts when our campus fully reopens.
The Department of Psychology sits within the Division of Social
Science, which is strongly committed to creating and supporting a
diverse workforce. Respect and fairness, kindness and collegiality,
and trust and transparency are among the values we espouse and
promote in our workplace culture. We work hard to ensure a healthy,
inclusive and positive environment where everyone does their best
work in support of Harvard's mission. To learn more about our
commitment to diversity, inclusion, and belonging, please see our
Harvard offers an outstanding benefits package
- Time Off: 3- 4 weeks paid vacation, paid holiday break, 12
paid sick days, 12.5 paid holidays, and 3 paid personal days per
- Medical/Dental/Vision: We offer a variety of excellent
medical plans, dental & vision plans, all coverage begins as of
your start date.
- Retirement: University-funded retirement plan with full
vesting after 3 years of service.
- Tuition Assistance Program: Competitive tuition assistance
program, $40 per class at the Harvard Extension School and
discounted options through participating Harvard grad
- Transportation: Harvard offers a 50% discounted MBTA pass
as well as additional options to assist employees in their daily
- Wellness Options: Harvard offers programs and classes at
little or no cost, including stress management, massages,
nutrition, meditation and complimentary health services.
- Harvard access to athletic facilities, libraries, campus events
and many discounts throughout metro Boston.
We regret that Harvard is unable to offer work
authorization and/or visa sponsorship for this position.