Office Assistant I, Educational Talent Search

Joliet Junior College
Illinois, United States
Salary Not Specified
Posted date
Oct 19, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Community Relations & Institutional Outreach, Student Affairs, Student Activities & Services
Employment Type
Part Time

Position Title:

Office Assistant I, Educational Talent Search

Job Description:

POSITION TITLE: Office Assistant I, Educational Talent Search
STATUS: Part time Grant-funded
DEPARTMENT: Center for Multicultural Access & Success/TRIO/Educational Talent Search
DIVISION: Student Development
UNION: Technical Office Support Staff
REPORTS TO: Senior Director, Center for Multicultural Access& Success
PLACEMENT: Clerical, grade 5
MINIMUM PAY RATE: $15.36 per hour

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.


Provides a wide variety of responsible clerical and secretarial duties requiring the exercise of discretion; provides effective and efficient customer service assistance to students, faculty and college personnel. Considerable judgment, initiative and independent action in establishing or adapting work procedures to new situations are required. Additionally, this position supports the Center for Multicultural Access & Success/TRIO/Educational Talent Search activities.


1. Perform clerical and office support activities for the Senior Director, Multicultural Access & Success and Coordinator.

2. Prepare and type correspondence, documents, compile data for internal and external reports, tests and other related materials. Prepare and maintain financial records, files and databases, process work orders, make travel arrangements and maintain calendar.

3. Assist with event planning and scheduling/coordinating meetings involving Educational Talent Search stakeholders.

4. Assist Coordinator with preparing monthly ETS reports to the Senior Director, Center for Multicultural Access and Success.

5. Attend all major ETS meetings and record discussions pertaining to grant activities.

6. Prepare training materials for professional development activities related to Educational Talent Search.

7. Complete a variety of word processing tasks, create spreadsheets, and arrange documents based on established electronic and hardcopy filing systems.

8. Receive and direct visitors, handle phone calls, take and relay messages, provide requested information. Prioritize and distribute mail.

9. Operate standard office equipment and provide technical support to department personnel and students with the use of office equipment.

10. Work collaboratively with other departments and/or vendors. Be willing to be cross-trained to perform related clerical tasks.

11. Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.

12. Participate in achieving department and college goals and objectives..

13. Perform related duties as assigned.


1. High School Diploma or equivalent.

2. Two (2) years of clerical support experience.

3. Attention to detail, excellent organizational skills, initiative, and event planning skills.

4. Knowledge of Microsoft Office programs (Word and Excel specifically) and current office procedures.

5. Ability to handle multiple tasks and responsibilities, and meet deadlines.

6. Adhere to and maintain confidentiality.

7. Strong interpersonal communication skills and willingness to work cooperatively with a diverse population.


1. Associate’s degree with coursework in Humanities or Social Science disciplines.

2. Knowledge of JJC and or Joliet Central procedures and policies.

3. Prior experience with non-profit and/or grant-funded activities.

4. English and Spanish verbal and written communication proficiency.

5. Demonstrated multicultural competence.


1. Normal office physical demands.


1. Duties are performed indoors in the usual office environment.

Full Time/Part Time:

Part time

Union (If Applicable):

Scheduled Hours:

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