Human Resources Benefits/Wellness Manager
- Employer
- Central Oregon Community College
- Location
- Oregon, United States
- Salary
- Salary Not Specified
- Date posted
- Oct 18, 2021
View more
- Position Type
- Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Human Resources Administration
- Employment Type
- Full Time
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Posting Details
Posting Number: 06001969 Position Title: Human Resources Benefits/Wellness Manager Posting Date: 10/18/2021 Closing Date: 11/07/2021 Open Until Filled (notes): The College will contact and interview qualified candidates upon application completion. Length of Position: 12 months per year Anticipated Start Date: Position Type/Employee Class: Administrative FTE: 1.0 FTE Salary Level: Administrative Salary Level 24 Starting Pay Range $56,231 - $65,000 plus exceptional benefit package Hours per Week: 40 hr/wk Work Schedule: 8:00am - 5:00pm Days of the Week: Monday - Friday Job Summary/Purpose:
Primary Purpose:
The Benefits and Wellness Manager will manage all of COCC’s benefit plans, wellness activities, and medical leave programs on behalf of employees. Additionally, this position works with the HR and COCC staff to develop and coordinate employee new hire orientation and onboarding programs.
Additional Employee Benefits:
- Comprehensive medical, vision, and dental insurance plans·
- Tuition Waiver for degree-related and personal enrichment/development courses for Employees, Spouses, Domestic Partners, and children up to 25 years of age
- Generous monthly vacation and sick leave accruals
- 10 paid holidays a year, plus a paid full week off during Winter Break.
- Use of all College recreation facilities in Mazama Gym at no cost
- A staff wellness program that offers a variety of activities and health resources
- PERS (Public Employee Retirement System) eligibility
- 20% Discount at COCC Bookstore
- Engaging workplace culture with a mission to serve students and our community
Terms of Employment:
- This is a 12-month exempt position at pay level 24 in the Administrative salary schedule.
- Requires flexible work schedule, which may include evenings and/or weekends as well as travel throughout the district.
- Requires the provision of official transcripts upon hire.
- COCC employees must work and reside in the state of Oregon at the time their work is being performed.
- The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position.
- Upon hire, must pass criminal and/or driving history; only information relevant to the position will be considered.
Benefits Administration
- Benefits Administrator and day-to-day point of contact for staff benefits; interpret and present data or communications on all benefits offered by COCC and OEBB to active and inactive (retiree) employees throughout the year; process employee benefit changes mid-year, during open enrollment, status changes, terminations, and salary updates; communicate with payroll new hires, status updates, and annual enrollment changes
- Serve as primary administrator for data entry in Oregon Educators Benefits Board ( OEBB ) database system; arrange annual insurance plans (group health, group life, EAP, and ACA for all classifications of active and retiree plans).
- Create and provide reports for funding, analysis of enrollment and contributions; complete audits; create and maintain data resources for staff use.
- Facilitate annual employee recognition awards; assist with administration of related policies and procedures.
- Responsible for Affordable Care Act ( ACA ) Reports, quarterly audit, annual audit; annual distribution of 1095; in collaboration with HRIS Module Manager notify staff who are eligible for benefits under Affordable Care Act.
- Coordinate all enrollment documents for accuracy and
compliance; assist employees with account information and
discrepancies; collaborate with payroll regarding changes and or
corrections.
Medical Leave Management
- Serve a point-of-contact to employees in verifying and processing Federal and State medical leave laws; process and track all employee leave types.
- Serve as liaison within the College to provide interpretation on employee leaves and disability matters according to regulatory agencies, bargaining agreement and or College policy; communicate information regarding resources, programs and services.
- Develop and maintain forms, create and maintain employee files and record data for each employee in HRIS system Banner; update website as needed
- Assure compliance with BOLI and DOL requirements, federal and state laws, and other applicable regulatory agencies.
- Oversee ADA requests for accommodations and coordinate interactive process with staff, HR and supervisors.
- Track and produce monthly quarterly leave metrics and dashboard report for HR and payroll.
- Develop and administer policies for medical leave management; responsible for the security and confidentiality of applicable records.
Wellness Activities
- Develop, coordinate, and implement employee wellness related activities driving COCC’s organizational culture toward healthy and engaging employee options and outcomes.
- Evaluate and manage COCC Wellness Programs, initiatives, activities and events, recommending and executing changes.
- Maintain COCC’s website, initiate collaborations, including grant-funding, and maintain resources in support of wellness initiatives.
New Employee Orientation, On-boarding, and Training
- Coordinate and develop new hire orientation and on-boarding activities in collaboration with the HR Operations Manager and other COCC staff.
- Develop and deliver training related to benefits, medical leave, and wellness programs offered by COCC .
- Consult on new programs related to employee retention.
Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.
- Knowledge of and familiarity with Human Resource functions and professional practices, including benefits, on-boarding, HR information systems, wellness, leave management, program-level training and development, equal opportunity, policy development, and records management.
- Knowledge of, and ability to, interpret federal and state employment and labor laws and apply them in the College’s HR functions.
- Ability to initiate and manage projects aimed at employee retention and well-being.
- Ability to work with minimal supervision, within a ‘team environment’.
- Ability to communicate effectively in individual and group settings, representing the College on a professional basis, both orally and in writing, using the English language with or without the use of an interpreter.
- Ability to advise, or interpret policy and procedure in response HR issues, occasionally dealing with angry or upset employees and/or candidates.
- Ability to effectively deal with diverse types of employee groups and issues to inform, advise, and/or interpret policies and procedures.
- Ability to effectively perform and manage multiple projects and prioritize workload to meet varying deadlines.
- Able to maintain confidentiality of information and documents while ensuring that correct procedures are followed.
- Proficiency in technology, including MS Software applications (Outlook, Word, Excel) and database programs.
- Ability to work positively and effectively in a team environment.
- Ability to give and receive constructive feedback.
- Must be a self-starter, work collaboratively, highly motivated and possess good judgment in identifying issues and priorities.
- Skills in designing and developing program plans and training materials in assigned area of responsibility.
- Skills in analyzing processes and making recommendations for improvement.
- Skills in researching, analyzing, and applying relevant information to the development of human resources processes and programs.
- Skills in coordinating activities with other internal departments and or external agencies.
Working hours are generally Monday through Friday from 8:00am – 4:30pm. Additional hours or schedule changes may be required based on work requirements. Travel to Branch Campuses occasionally required. Work is performed in an ordinary office setting, mostly sitting with frequent computer use. Requires the ability to work at a workstation for extended periods. Requires to write, read written materials and computer screens, and ability to use telephonic conversations. Occasional lifting up to 20lbs. All individuals are required to be able to perform the essential functions without a significant risk of injury or to otherwise demonstrate or explain how they can perform the essential functions listed above.
Equal Employment Opportunity (EEO) Statement
The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting. Minimum Qualifications:
- Bachelor’s degree in Human Resources, Business Administration, Psychology, Communications, or related field.
- Minimum two years of full-time experience with any combination
of the following:
a) Group medical benefits
b) Medical Leave Laws
c) HRIS software applications
d) Employee Wellness Programs
The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.
All employees are required to successfully complete and pass a background screen, which includes a criminal history check. Preferred Qualifications:
- HR Certification ( PHR / SPHR or SHRM -CP/ SHRM - SCP ) strongly preferred.
- Experience working in higher education, community college, public agency.
- Banner software experience and/or other human resources database applications, such as PeopleAdmin or PeopleSoft.
Finalists selected to interview may be required to provide a candidate presentation to the College campus community or complete a skills demonstration.
Note that you will be required to upload/create the required documents indicated in this posting at the time you apply. Unofficial transcripts are acceptable at application. It is the responsibility of the applicant to upload all required documents, including transcript(s). If you have questions please contact Human Resources at 541-383-7216. Is a Criminal History Check required? Yes Is a Credit History Check Required? No Open Until Filled No Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Choose your highest level of education:
- No High School Diploma or GED
- High School Diploma or GED
- Associates Degree
- Bachelors Degree in Progress
- Bachelors Degree
- Masters Degree in Progress
- Masters Degree
- Ph.D. in Progress
- Ph.D.
- J.D.
- M.D.
- Other Doctorate Level Degree
- * Please describe how you meet the minimum of two years of
full-time experience with any combination of the four areas listed
in the minimum requirements section of this posting.
(Open Ended Question)
- * Please describe your experience with the preferred
qualifications listed on this posting.
(Open Ended Question)
- The College recognizes the value of skills and knowledge gained
outside of formal higher education and paid employment. Applicants
who do not meet minimum qualifications, but present other
qualifications or experience equivalent to those required will be
considered and are encouraged to apply. There may be other
requirements where an equivalency is acceptable. Please be aware
that applicants who do not meet the minimum requirements and do not
provide an equivalency statement will not be selected for an
interview. Your statement should make clear the requirement you are
addressing. Example: The position requires a Master’s degree. You
have a Bachelor’s degree and work experience when combined you feel
is equivalent to the degree requirement. Please make clear why you
feel it is equivalent.
(Open Ended Question)
- * COCC employees must work and reside in the state of Oregon at
the time their work is being performed. Are you, or will you be
residing in the state of Oregon by the start date of this position?
- Yes
- No
- * The College is NOT able to support Visa applications for this
position. Applicants must already be eligible to work in the United
States to be considered for this position. Are you, or will you be
eligible to work in the US by the start date of the position?
- Yes
- No
- * Are you a U.S. military veteran? (COCC provides qualifying
veterans and disabled veterans with preference in employment. To
receive veterans’ preference in this recruitment process, you must
upload your DD214 and DD215 (if applicable) form(s) as supporting
documentation. You will have the opportunity to upload the document
in the next step of this application process.)
- Yes, I am a veteran
- No, I am not a veteran
- If you have identified yourself as a qualified veteran or
disabled veteran by submitting your DD214 and DD215 (if applicable)
form(s) as proof of veteran status, please describe any
transferable skills earned during your military service that you
feel relate to the requirements/preferences of this position.
(Open Ended Question)
- * Background checks are required for all employees of COCC.
Should an offer of employment be made to you and accepted by you,
you will receive an email from COCC / HireRight Screening
requesting your consent and basic information to complete the
check. The offer of employment will be conditional upon
satisfactory completion of the criminal background check. Confirmed
findings on a criminal background check will not automatically
disqualify you from being hired into a position. Results are
evaluated on a case-by-case basis, considering the job
responsibilities and other risk factors. Additional information
regarding COCC’s criminal history check policy can be found online
in the General Procedures Manual, Section HR-2-1. Please indicate
here if you will provide consent to the criminal history check when
requested by the College:
- Yes, I will provide my consent when requested
- No, I will not provide my consent when requested
Required Documents
- Resume/Vitae
- Cover Letter
- Letter of Recommendation 1
- College Transcript 1 (unofficial)
- US Military DD 214
- Other Document 1
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