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Managing Administrative Assistant to Dean, Cooper Medical School of Rowan University

Employer
Rowan University
Location
New Jersey, United States
Salary
Salary Not Specified
Date posted
Oct 15, 2021

Job Details



Position Summary:

Under direction of the Dean of Cooper Medical School of Rowan University (CMSRU), provides administrative support for the Office of the Dean of CMSRU, exercises independent judgment and maintains confidential and sensitive materials.

Responsibilities:

  • Manage the Office of the Dean of CMSRU, including assistance to Principal Business Officer
  • Maintain school documents and policies, facilitating their updating, safe-keeping, and confidentiality
  • Create, edit and update various medical school databases including extensive confidential, faculty-related data for continued accreditation of the medical school
  • Enter confidential and personal medical school faculty information into Rowan University’s RIMS system
  • Format policies for medical school
  • Set up symposiums and retreats for medical school
  • Take minutes at meetings of the Medical School Board, Executive Council and Cabinet, et al –format and distribute
  • Manage the Dean's calendar and internal and external appointments
  • Serves as Survey Visit Coordinator (SVC) for the Liaison Committee on Medical Education (LCME) Accreditation Survey visits
  • Preparation, organization and maintenance (including electronic and hard copy) of fall documents needed for continuous LCME accreditation
  • Plan, research, implement and complete complex projects
  • Prioritize work, solve problems and organize time with minimal supervision
  • Follow up on decisions and/or directives of the Dean to insure implementation and/or completion
  • Initiate oral and written responses to inquiries
  • Schedule meetings, develop meeting materials as needed and distribute
  • Prepare correspondence and maintain essential records and files
  • General administrative support including travel arrangements, process incoming mail and ordering supplies
  • Create presentations and documents utilizing extensive grammar, spelling and formatting skills
  • Monitor expenditures for Office of the Dean
  • Coordinate credit card requests and expense reports
  • Assist in implementation of administrative procedures to help achieve organizational goals
  • Participate in search committees, as needed, for directors, managers, et al
  • As a member of the Office of the Dean, may be involved in grievances, which may result in the need to testify. Also may be asked to participate in evaluating performances of other employees
  • Supports administrative assistants in other offices at CMSRU by advising, orienting them, and providing development
  • Perform other duties, responsibilities, or special projects as needed for the Office of the Dean


Requirements:

Experience:

  • Minimum of 5 (five) years administrative experience working in an upper executive management environment preferably in a health care or related field.
  • Experience at an allopathic medical school assisting administration is desirable
  • Experience at a new and developing medical school preferred
  • Familiarity with accreditation through the Liaison Committee for Medical Education


Qualifications:

  • Demonstrated ability to make competent decisions
  • Exceptional relationship-building skills
  • Advanced organizational skills and attention to detail
  • Proven ability to work in a confidential fast-paced environment
  • Strong project management skills including coordination and successful completion of multiple projects with competing deadlines
  • Capable of handling multiple demands on an on-going basis while maintaining flexibility and adaptability
  • Work under general direction, however, able to prioritize work and organize own time utilizing independent judgment
  • Able to prepare presentations independently
  • Professional poise to handle high visibility assignments
  • Enthusiastic attitude, optimistic and team-oriented
  • Proven expertise in Microsoft Outlook, Word, Power Point and Excel.
  • Ability to navigate Internet and Intranet.
  • Ability to learn quickly and multi-task
  • Must be able to communicate, interact and work effectively with students, faculty, staff and all external constituencies
  • Supervisory skills

Company

Rowan University

Since its founding in 1923, Rowan University has evolved from a teacher preparation college to a public research institution ranked among the top 100 in the nation by U.S. News & World Report. Today, Rowan University offers bachelor through doctoral degrees and professional certificates in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden, Stratford, and Sewell, and on the campuses of partner community colleges. 

Rowan focuses on practical research at the intersection of engineering, medicine, science, and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation; commitme

Rowan University will become a new model for higher education by being inclusiveagile, and responsive, offering diverse scholarly and creative educational experiences, pathways, environments, and services to meet the needs of all students; maintaining agility by strategically delivering organizational capacity across the institution; and responding to emerging demands and opportunities regionally and nationally.nt to high-quality, affordable education; and the development of public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan is the nation’s third fastest-growing public research university, as reported by The Chronicle of Higher Education. 

As a leading employer in southern New Jersey with over 3,500 employees, Rowan offers comprehensive and competitive employment. 

A dynamic institution in the midst of unprecedented growth, Rowan offers faculty small classes, strong academic programs and ample research and leadership opportunities.

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