Dental Education Center Administrative Assistant (HHPS)- Moreno
Interested candidates must apply by the deadline listed below by
8:00 p.m., Pacific Standard Time.
Health, Human & Pub Svs (M)
Support Staff (Classified / Confidential)
Physical location of the position:
$ 4,708- $ 5,733
Is this position categorically (grant) funded?
Under the supervision of the area Vice President and/or Dean,
performs secretarial and clerical duties that support the dental
hygiene and dental assistant programs (academic) with emphasis on
dental office management duties that support the running of the
dental hygiene clinic.
PROVIDES WORK OR LEAD DIRECTION TO:
Short-Term Employee(s) and/or Work Study student(s).
High school, or GED equivalent. Must have six hours in the last two
years of continuing education courses in Infection Control and OSHA
standards. Must continue to complete six hours Infection Control
and OSHA standards every two years as a condition of
At least four years experience working in a dental office including
front and back office (dental assisting) experience.
HIPAA guidelines/regulations. Patient chart filing. Dental front
and back office procedures. Microsoft Office software package
(Word, Excel, Access, Power Point), Google Documents, social
networking sites, Dentrix Practice Management System, traditional
radiology processing and digital processing.
Operate modern office equipment, including, but not limited to,
calculator, scanners, copiers, fax machines, telephone, computers,
spell correctly; communicate, using good English, orally and in
writing, compose correspondence independently; index and file; deal
effectively with the public including scheduling of appointments in
the dental hygiene clinic; and establish and maintain an effective
working relationship with others.
Registered Dental Assistant is preferred
COMMITMENT TO DIVERSITY:
Candidate must demonstrate clear evidence of sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
disability and ethnic backgrounds of community college students,
staff, and the community.
Will include students, staff, faculty, administrators, vendors,
alumni and general public. It may include conference facilities,
business leaders and public officials.
Duties and Responsibilities:
1. Coordinates, plans and schedules appointments, makes
reservations and handles catering for on or off campus meetings,
workshops, events, and conferences, including video conferences,
and makes travel arrangements for director, faculty and/or
2. Answers and screens telephone calls and e-mail, and provides
information where judgment, knowledge and explanation of policies
and/or procedures are necessary. May field complaints and serve as
a department liaison for the faculty, staff, students, parents
and/or the public. Greets patients and visitors in a prompt,
courteous and helpful manner.
3. Schedules and maintains master calendar for the Dental Education
4. Conducts tracking of monthly DEC staff attendance reports and
student/hourly worker timesheets as directed.
5. Prepares correspondence on a variety of matters; develops, or
prepares, letters, memoranda, forms, flyers, DEC newsletters,
marketing material, training proposals, organizational charts,
and/or minutes, which could be material of a confidential nature,
from handwritten drafts, notes or oral instruction;
6. Types tests, reports, statistical outcomes; drafts
correspondence, with minimum of instruction, responding to routine
inquiries, or as needed, to follow up on DEC actions or as
requested by official to whom assigned.
7. Maintains student and DEC files and researches and assembles
information as needed.
8. Performs a wide variety of data entry information utilizing
specific data formats and various software; checks and reviews data
for completeness and conformance with established processes and
9. Assists in preparing Board reports.
10. Assists in researching and preparing a variety of reports,
including narrative and statistical, as directed by official to
11. Assists in developing a variety of surveys and compiling the
12. Orders, inventories, stores and issues department/program
13. Assists in monitoring the DEC budget.
14. Operates and maintains a variety of office equipment.
15. Handles DEC mail distribution, including pick up, drop off,
opening and delivering mail; maintains master mailing lists;
prepares, produces and distributes mass mailings of materials and
reports related to the DEC, under the direction of the area manager
to whom assigned.
16. Tracks and verifies invoices; prepares requisitions using
District's software package.
17. Maintains the DEC websites and social networking pages.
18. Set-up and track student accounts in Dentrix.
19. Distribution, classification and data entry of patient
20. Process student applications for entry into the dental hygiene
and dental assistant programs.
21. Works closely with students and dental hygiene faculty to
maximize patient flow and maintains appointment books for the
Dental Hygiene clinic.
22. Receives cash from patients and balances the register.
23. Issues and maintains a computerized log of lockers to
24. Activates EMS as directed during a medical emergency in the
clinic or classrooms.
25. Assists in providing dental referrals, collecting and
distributing dental forms.
26. Serves as a point of contact for dental offices and dental
27. Files charts, HIPAA forms, etc.
28. Maintains strictest confidentiality; adheres to all HIPAA
29. Maintains an inventory list of supplies used in the clinic and
supplies and paperwork for students.
30. Maintains the manual processing radiology units.
31. Maintains course books for accreditation including assessments
32. Participates in District-provided in-service training
33. Maintains a friendly, supportive atmosphere for students,
staff, faculty, and the public.
34. Performs other duties, related to the position, as
CONDITIONS OF EMPLOYMENT:
SALARY: Salary grades consist of nine steps. A new employee is
normally placed on Step 1 of the grade. Changes in step placement
take place on the first day of the first month following the
anniversary date of attaining permanent classified employee status
until the maximum of the grade is reached.
HOLIDAYS: There are 13 holidays observed each year. A pro-rata
reduction will be made for employees working less than full-time
and less than twelve months.
VACATION: Employees are granted 12 days of vacation per year
through the first five years of service to the District; 15 days
after completion of five continuous years of service to the
District; 20 days after completion of ten continuous years of
service to the District; and 22 days after completion of 15
continuous years of service to the District. This computation is
based on full-time, twelve-month employment. A pro-rata reduction
will be made for employees working less than full-time and less
than twelve months.
SICK LEAVE: One day of sick leave for each month of service is
granted. This is based on full-time, twelve-month employment. A
pro-rata reduction will be made for employees working less than
full-time and less than twelve
months. There is no limit to the number of days of sick leave which
may be accrued.
FRINGE BENEFITS: The college provides a health and welfare benefit
package for employees and legal qualifying dependents. Those
employees working less than full-time and less than twelve months
will receive a pro-rata share of the benefit package. The dollar
value of the package is a subject of negotiation between the
District and the Bargaining Unit. Employees working less than 20
hours per week are not eligible for this benefit package.
The work location and assignment within a job classification is
determined by the District and may be subject to change.
All offers of employment will be contingent upon the availability
of funds and approval by the Board of Trustees.
The Riverside Community College District is an equal opportunity
employer and recognizes the need to provide reasonable
accommodations to employees with disabilities. For more
information, contact (951) 222-8039.
The Riverside Community College District complies with all federal
and state rules and regulations and does not discriminate on the
basis of ethnic group identification, national origin, religion,
age, gender, gender identity, gender expression, race, color,
ancestry, genetic information, sexual orientation, physical or
mental disability, or any characteristic listed or defined in
Section 11135 of the Government Code or any characteristic that is
contained in the prohibition of hate crimes set forth in
subdivision (1) of Section 422.6 of the California Penal Code, or
any other status protected by law. This holds true for all District
employment opportunities. Inquiries regarding compliance and/or
grievance procedures may be directed to the District's Title IX
Officer/Section 504/ADA Coordinator. Harassment of any
employee/student with regard to ethnic group identification,
national origin, religion, age, gender, gender identity, gender
expression, race, color, ancestry, genetic information, sexual
orientation, physical or mental disability, or any characteristic
listed or defined in Section 11135 of the Government Code or any
characteristic that is contained in the prohibition of hate crimes
set forth in subdivision (1) of Section 422.6 of the California
Penal Code, or any other status protected by law, is strictly
prohibited. The Title IX Officer, Section 504/ADA Coordinator for
the District is Ms. Lorraine Jones, 3801 Market St., Riverside, CA
92501. Telephone Number is: (951) 222-8039.
Work Hours/Work Days for Classified and Hourly Positions
Monday - Friday 8:00 AM - 5:00 PM
Required Applicant Documents:
Resume or Curriculum Vitae
6 hours CE units in Infection Control and OSHA Standards
Optional Applicant Documents:
Registered Dental Assistant License
Effective Employment Date:
Anticipated start date: October 2021 or after
*It is anticipated that first screening of applications will occur
sometime during the 1st or 2nd week of October 2021.
Please note: The selection process typically concludes within four
to six weeks from the closing date. There are, however, exceptions
to this general guideline. Status updates will be made throughout
the process. Please refer to your account for any updates to the
status of your application.
* An electronic, RCCD on-line application must be completed to be
considered. All portions of the application must be entirely filled
out with all information qualifying an applicant for the position.
Only information on the official RCCD application (not resumes)
will be considered to determine whether an applicant meets the
minimum requirements for the position for which he/she is
* Only electronic, on-line applications are accepted. All
supporting materials, required or optional, must also be in
electronic formats and attached to the electronic, on-line
application when applying. Supporting materials are only accepted
as Adobe Acrobat (.pdf) or Microsoft Word files and must be less
than 2 MB in size.
* An application will not be considered complete unless all
Required Documents are electronically attached to the application
by the Application Deadline date. An incomplete file may subject
the candidate to disqualification.
* Paper applications and supporting materials WILL NOT be
* Letters of reference must be non-confidential and submitted
electronically when applying on-line.
* Interested candidates must apply by the deadline listed above by
8:00 p.m., Pacific Standard Time.
* The Riverside Community College District does not require testing
at the initial application filing period. As you progress through
the selection process, you may be required to perform a job-related
test based on the needs of the work area for which you are being
* The District will make reasonable accommodations for applicants
with disabilities. Applicant should contact Human Resources and
Employee Relations at (951) 222-8595 for assistance.
Application Types Accepted:
To Apply, visit: