Library Services Specialist III - Serials and Government
Library Services Specialist III
Working independently under the direct supervision of the Head of
Collection Management Services, and in close collaboration with the
Acquisitions Coordinator, the LSS III Serials and Government
Documents Specialist is responsible for order and managing
materials in the library that arrive on a periodic basis, including
print and electronic newspapers, magazines, journals, and
government documents. This position requires a thorough level of
technical expertise to provide leadership on serials maintenance,
including clean-up projects, quality control, defining best
practices, and training others in the department according to best
In consultation with the Department Head and Acquisitions
Coordinator, responsibilities include: managing serials
acquisitions and renewals; monitoring renewal cost increases;
monitoring and dealing with adds and drops from packages; preparing
reports; participating in the assessment of department operations
and functions; drafting documentation; providing training to
department staff; and interpreting library procedures and policies
pertaining to the acquisition of serials and government
Responsible for all aspects of managing the Federal Depository
Library Program (FDLP).
In consultation with the Department Head, Acquisitions Coordinator,
and Electronic Resources Librarian, maintains usage and
cost-per-use data for serials; responds to requests for holdings,
usage, and cost-per-use data; prepares requested reports; supports
data-driven decisions about collections.
Non-Exempt - This position is covered by health
benefits, and is non-exempt, (eligible for overtime compensation)
according to the Fair Labor Standards Act.
Classification Salary Range:
$3,528 - $6,505 monthly
$3,528 - $4,300 monthlly
Is this position Hourly or Intermittent?
Regular or Temporary:
Full Time or Part Time:
Monday-Friday, 8am-5pm. A combination of on-site
and telework required for the duration of COVID-19 campus work
restrictions; subject to change at the discretion of
As the center of campus intellectual discovery, the Sacramento
State University Library promotes teaching, learning, research, and
scholarly communication at the University by integrating the
Library with campus student success programs and instruction. One
of twenty-three libraries in the California State University
System, the Sacramento State Library holds over 1.4 million
volumes, comprised of print and electronic monographs and serials,
and is a Federal Document Depository. The Library’s mission is to
inspire excellence in teaching, learning, and scholarly
The University Library is undergoing rapid transformation with a
forward-thinking vision and a deep commitment to improving the
campus learning environment. Sacramento State is designated by the
U.S. Department of Education as an Asian American, Native American,
and Pacific Islander-Serving (AANAPI) and a Hispanic Serving
Institutions (HIS). Therefore we welcome and encourage individuals
from diverse backgrounds to join our growing organization of 28
Library faculty, 33 staff and approximately 40 FTE student
assistants. We take pride in the collaborative nature in which our
students, staff, and faculty work together in a professional and
supportive environment to ensure one another’s success.
In addition to Position Skill Level II requirements, work at this
skill level typically requires the following range of skills:
• Thorough knowledge of and ability to interpret overall library
policies and procedures and an in-depth knowledge of library
operations, policies and procedures pertaining to assigned
functional area, including a solid understanding of individual work
functions and the ability to adapt work procedures.
• Working knowledge of library collection and its organization, as
well as classification schemes. Demonstrated expertise in creating
and correcting bibliographic records.
• Thorough knowledge of external on-line databases, system and
resources, including the ability to perform complex on-line
• Thorough knowledge of institution’s and library’s policies and
practices associated with the ethical use of and access to library
and on-line resources.
• Working knowledge of national standards pertaining to library
operations, including a thorough knowledge of institutional
standards pertaining to copyright and intellectual property
protection and the ability to interpret and apply them, as well as
explain them to patrons, to ensure compliance.
• Demonstrated expertise in using library automated system(s),
especially subsystem(s) pertaining to the functional area,
including database maintenance.
• Ability to investigate and research more complex problems,
including analyzing and interpreting information.
• Working knowledge of library accounting and budget procedures and
allocation processes, and ability to apply this knowledge to assist
in handling vendor accounts and the budget process.
• Strong written and verbal communication skills to be able to
prepare internal library reports and written and visual
presentations on library resources and present them to library
patrons, including students.
• Strong communication and interpretive skills to be able to
interview patrons regarding their information needs and guide them
in the use of more complex library and on-line resources.
• Thorough knowledge of all aspects of lead work direction
including assisting in employee selection, training employees in
new work procedures, assigning work, organizing work flow and
establishing priorities, reviewing work, providing input to
performance evaluations and promoting teamwork to optimize
effectiveness. Working knowledge of campus human resource practices
and payroll procedures.
• Strong organizational skills to oversee and lead work flow in
These qualifications for entry to Position Skill Level I normally
would be obtained through the completion of a high school education
or equivalent certification plus two to three years of related
library and/or clerical experience or an equivalent combination of
experience and education.
1. Experience with library operations in regard to the acquisition,
receiving, expenditure, invoicing, and accounting of library
materials, in particular serials and government documents.
2. Experience with ordering, receiving, and processing print and
electronic periodicals and serials in all formats.
3. Experience managing changes in title or status of standing order
serials and periodicals and updating holdings information.
4. Experience working with vendors to troubleshoot serial-related
5. Experience monitoring subscription expenditures and verifying
and processing subscription invoices.
6. Experience documenting procedures and providing training in
elements of acquisitions work to other staff and Student
7. Experience collecting, organizing, and analyzing data to support
planning, budgeting, and decision-making.
8. Demonstrated work lead or project lead experience.
KNOWLEDGE / SKILLS / ABILITIES
9. Ability to effectively search bibliographic, periodical, and
vendor and commercial databases.
10. Ability to evaluate and interpret issues regarding acquisitions
work and to offer recommendations.
11. In-depth knowledge of technical services operations, in
particular relating to serials and government documents management,
and their relation to overall library operations.
12. Evidence of strong communication and interpersonal skills to
work successfully with library employees, campus personnel, various
vendors, and in a team environment.
13. Demonstrated ability to meet deadlines and ensure regular
workflows. Demonstrated ability to be responsive to requests and
proactively anticipate and solve problems.
14. Demonstrated strong commitment to diversity, equity, and
inclusion in higher education.
15. Attention to detail and strong organizational and
16. Proficiency with Office 365 and the Internet.
Conditions of Employment:
Ability to pass a background check.
17. Full proficiency in the use of the Acquisitions function of
Alma, including Analytics, and experience with Primo, the Library’s
18. Working knowledge of Serials and Cataloging functions in Alma
& OCLC Connexion.
19. Working knowledge of MARC Format for Holdings Data
20. Working knowledge of MARC Format for Bibliographic Data
21. Experience managing government document profiles and
collections in a Federal Depository Library.
22. Librarian Technician Certificate (2-year program) and/or
baccalaureate college degree.
Is Background Check Required:
Background Check Disclaimer:
A background check (including a criminal records check) must be
completed satisfactorily before any candidate can be offered a
position with California State University, Sacramento. Failure to
satisfactorily complete the background check may affect the
application status of applicants or continued employment of current
California State University, Sacramento employees who apply for the
Candidate will be required to provide official transcripts of their
highest degree earned and must furnish proof of eligibility to work
in the U.S..
Eligible on-campus applicants in California State University
Employees Union (CSUEU) Bargaining Units 2, 5, 7, and 9 will be
given first consideration in the recruitment.
Conflict of Interest:
The duties of this position may include participation in decisions
that may have a material financial benefit to the incumbent.
Therefore, the selected candidate may be required to file Conflict
of Interest Form 700: Statement of Economic Interest when they
first occupy the position, an on an annual basis, complete ethics
training within 6 months of appointment, and attend this training
every other year thereafter.
California Child Abuse and Neglect Reporting Act:
The person holding this position is considered a “mandated
reporter” under the California Child Abuse and Neglect Reporting
Act and is required to comply with the requirements set forth in
the California State University Executive Order 1083 as a condition
Equal Employment Opportunity:
California State University, Sacramento is an Affirmative
Action/Equal Opportunity Employer and has a strong institutional
commitment to the principle of diversity in all areas. We consider
qualified applicants for employment without regard to race, color,
religion, national origin, age, sex, gender identity/expression,
sexual orientation, pregnancy, genetic information, medical
condition, marital status, veteran status, or disability.
Sacramento State hires only those individuals who are lawfully
authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to
provide reasonable accommodations for qualified persons with
disabilities who are employees or applicants for employment. If you
need a disability related reasonable accommodation as part of the
application and/or interviewing process, visit http://www.csus.edu/hr/departments/equal-opportunity/index.html.
The University is committed to creating an education and working
environment free from discrimination, sexual harassment, sexual
violence, domestic violence, dating violence, and stalking. For
more information on mandatory training for new employees, visit
Jeanne Clery Disclosure of Campus Security Policy and Crime
Statistics Act and Campus Fire Safety Right-To-know Act
Notification. For additional information, visit http://www.csus.edu/aba/police/.
Number of Vacancies:
Open Until Filled:
Priority Application Deadline:
Special Instructions to Applicants:
A combination of on-site
and telework required for the duration of COVID-19 campus work
restrictions; subject to change at the discretion of
Recruitment is open until filled. Priority application deadline is
11:59 p.m. on Wednesday, June 9, 2021.
To apply, visit https://csus.peopleadmin.com/postings/5463