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Library Services Specialist III - Serials and Government Documents

California State University, Sacramento
California, United States
Salary Not specified
Posted date
Oct 18, 2021

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Position Type
Administrative, Academic Affairs, Librarians & Library Administration
Employment Level
Employment Type
Full Time
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Library Services Specialist III - Serials and Government Documents

Classification Title: Library Services Specialist III

Job Summary:
Working independently under the direct supervision of the Head of Collection Management Services, and in close collaboration with the Acquisitions Coordinator, the LSS III Serials and Government Documents Specialist is responsible for order and managing materials in the library that arrive on a periodic basis, including print and electronic newspapers, magazines, journals, and government documents. This position requires a thorough level of technical expertise to provide leadership on serials maintenance, including clean-up projects, quality control, defining best practices, and training others in the department according to best practices.
In consultation with the Department Head and Acquisitions Coordinator, responsibilities include: managing serials acquisitions and renewals; monitoring renewal cost increases; monitoring and dealing with adds and drops from packages; preparing reports; participating in the assessment of department operations and functions; drafting documentation; providing training to department staff; and interpreting library procedures and policies pertaining to the acquisition of serials and government documents.
Responsible for all aspects of managing the Federal Depository Library Program (FDLP).
In consultation with the Department Head, Acquisitions Coordinator, and Electronic Resources Librarian, maintains usage and cost-per-use data for serials; responds to requests for holdings, usage, and cost-per-use data; prepares requested reports; supports data-driven decisions about collections.

FLSA: Non-Exempt - This position is covered by health benefits, and is non-exempt, (eligible for overtime compensation) according to the Fair Labor Standards Act.
Classification Salary Range: $3,528 - $6,505 monthly
Hiring Range: $3,528 - $4,300 monthlly
Salary Grade/Range: 1
Step: N/A
Is this position Hourly or Intermittent? No
Regular or Temporary: Regular
Full Time or Part Time: Full Time
Pay Plan: 12
Work Hours: Monday-Friday, 8am-5pm. A combination of on-site and telework required for the duration of COVID-19 campus work restrictions; subject to change at the discretion of management.

Department Information:
As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the Library with campus student success programs and instruction. One of twenty-three libraries in the California State University System, the Sacramento State Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a Federal Document Depository. The Library’s mission is to inspire excellence in teaching, learning, and scholarly activities.

The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. Sacramento State is designated by the U.S. Department of Education as an Asian American, Native American, and Pacific Islander-Serving (AANAPI) and a Hispanic Serving Institutions (HIS). Therefore we welcome and encourage individuals from diverse backgrounds to join our growing organization of 28 Library faculty, 33 staff and approximately 40 FTE student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success.

Minimum Qualifications:
Entry Qualifications:
In addition to Position Skill Level II requirements, work at this skill level typically requires the following range of skills:

• Thorough knowledge of and ability to interpret overall library policies and procedures and an in-depth knowledge of library operations, policies and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures.
• Working knowledge of library collection and its organization, as well as classification schemes. Demonstrated expertise in creating and correcting bibliographic records.
• Thorough knowledge of external on-line databases, system and resources, including the ability to perform complex on-line searches.
• Thorough knowledge of institution’s and library’s policies and practices associated with the ethical use of and access to library and on-line resources.
• Working knowledge of national standards pertaining to library operations, including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, as well as explain them to patrons, to ensure compliance.
• Demonstrated expertise in using library automated system(s), especially subsystem(s) pertaining to the functional area, including database maintenance.
• Ability to investigate and research more complex problems, including analyzing and interpreting information.
• Working knowledge of library accounting and budget procedures and allocation processes, and ability to apply this knowledge to assist in handling vendor accounts and the budget process.
• Strong written and verbal communication skills to be able to prepare internal library reports and written and visual presentations on library resources and present them to library patrons, including students.
• Strong communication and interpretive skills to be able to interview patrons regarding their information needs and guide them in the use of more complex library and on-line resources.
• Thorough knowledge of all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing work flow and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness. Working knowledge of campus human resource practices and payroll procedures.
• Strong organizational skills to oversee and lead work flow in assigned area.

These qualifications for entry to Position Skill Level I normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education.

Required Qualifications:
1. Experience with library operations in regard to the acquisition, receiving, expenditure, invoicing, and accounting of library materials, in particular serials and government documents.
2. Experience with ordering, receiving, and processing print and electronic periodicals and serials in all formats.
3. Experience managing changes in title or status of standing order serials and periodicals and updating holdings information.
4. Experience working with vendors to troubleshoot serial-related problems.
5. Experience monitoring subscription expenditures and verifying and processing subscription invoices.
6. Experience documenting procedures and providing training in elements of acquisitions work to other staff and Student Assistants.
7. Experience collecting, organizing, and analyzing data to support planning, budgeting, and decision-making.
8. Demonstrated work lead or project lead experience.

9. Ability to effectively search bibliographic, periodical, and vendor and commercial databases.
10. Ability to evaluate and interpret issues regarding acquisitions work and to offer recommendations.
11. In-depth knowledge of technical services operations, in particular relating to serials and government documents management, and their relation to overall library operations.
12. Evidence of strong communication and interpersonal skills to work successfully with library employees, campus personnel, various vendors, and in a team environment.
13. Demonstrated ability to meet deadlines and ensure regular workflows. Demonstrated ability to be responsive to requests and proactively anticipate and solve problems.
14. Demonstrated strong commitment to diversity, equity, and inclusion in higher education.
15. Attention to detail and strong organizational and problem-solving skills.
16. Proficiency with Office 365 and the Internet.
Conditions of Employment:
Ability to pass a background check.

Preferred Qualifications:
17. Full proficiency in the use of the Acquisitions function of Alma, including Analytics, and experience with Primo, the Library’s discovery tool.
18. Working knowledge of Serials and Cataloging functions in Alma & OCLC Connexion.
19. Working knowledge of MARC Format for Holdings Data (MFHD).
20. Working knowledge of MARC Format for Bibliographic Data
21. Experience managing government document profiles and collections in a Federal Depository Library.
22. Librarian Technician Certificate (2-year program) and/or baccalaureate college degree.

Physical Demands:

Required Licenses/Certifications:

Is Background Check Required: Yes

Background Check Disclaimer:
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Eligibility Verification:
Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S..

Hiring Preference:
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2, 5, 7, and 9 will be given first consideration in the recruitment.

Conflict of Interest:
The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

California Child Abuse and Neglect Reporting Act:
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the California State University Executive Order 1083 as a condition of employment.

Equal Employment Opportunity:
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification. For additional information, visit

Posting Number: AS0893P
Number of Vacancies: 1
Open Date: 05/19/2021
Close Date:
Open Until Filled: Yes
Priority Application Deadline: 06/09/2021
Special Instructions to Applicants: A combination of on-site and telework required for the duration of COVID-19 campus work restrictions; subject to change at the discretion of management.

Recruitment is open until filled. Priority application deadline is 11:59 p.m. on Wednesday, June 9, 2021.

Contact Name: Employment Services
Contact Phone: 916-278-6326
Contact Email:

To apply, visit

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