Front Desk Representative

Employer
California State University, Sacramento
Location
California, United States
Salary
Salary Not specified
Posted date
Oct 18, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Human Resources Administration
Employment Level
Administrative
Salary Band
Not specified
Employment Type
Full Time


Front Desk Representative

Classification Title: Administrative Support Assistant II

Job Summary:
Under the general direction of the Enrollment Services and Customer Relations Director, the incumbent provides customer service, clerical support involved in registration and records keeping for programs. The incumbent works closely with program staff to provide thorough information about the college, our programs and the registration process. The incumbent also takes independent action in order to resolve problems for internal and external customers. This position is also responsible for processing and receipting of fees for all courses offered through the College of Continuing Education.

FLSA: Non-Exempt - This position is covered by health benefits, and is non-exempt, (eligible for overtime compensation) according to the Fair Labor Standards Act.
Classification Salary Range: $2,912 - $4,592 monthly 
Hiring Range:
Salary Grade/Range: 2
Step: N/A
Is this position Hourly or Intermittent? No
Regular or Temporary: Temp
Full Time or Part Time: Full Time
Pay Plan: 12
Work Hours: Monday-Friday, 9 a.m.-6 p.m.

Department Information:
The College of Continuing Education (CCE) has been offering workshops, courses, certificates, and degrees to adult learners since 1951. CCE has evolved over the years to meet regional and statewide needs through a variety of services for the community. Currently, CCE cultivates and maintains strong relationships with local and state government leaders and policy makers by offering innovative education, training, and workforce solutions. Additionally, CCE provides service and expertise to Californians through conferences, stakeholder engagement, and capacity building among diverse stakeholders to address complex issues that inform public policy and constituent groups.

https://www.cce.csus.edu/

Minimum Qualifications:
Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations and typing and keyboard skills.
These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.



Required Qualifications:
Experience
1. Experience in interpreting policies and procedures and ability to relate them effectively to others in person and on the telephone.
2. Evidence of registration processing (telephone, fax, on-line, walk-in), payment processing (cash, checks and credit card), record keeping, and financial reconciliations (bank deposits).
Knowledge, Skills, Abilities
3. A demonstrated commitment to foster diversity, equity, and inclusion.
4. Ability to make appropriate work decisions independently by following or interpreting established policies and procedures and past precedents; ability to identify and solve standard problems, and refer more complex problems to appropriate staff.
5. Broad depth of customer service experience.
6. Ability to use software programs (MS Word, Excel, Access, Internet Explorer).
7. Effective communication and interpersonal skills to interact and communicate with all levels of staff and external constituencies, both verbally and in writing.
8. Good problem solving and conflict resolution skills; ability to apply independent judgment, address problems and refer to appropriate sources if needed.
9. Understanding of and experience with being quality oriented (accurate, timely, meets deadlines, dependable, responsive, proactive, detail oriented).
10. Team oriented; Ability to work in a team oriented environment and cooperative as a member of the department and organization toward the achievement of its mission and goals.
Conditions of Employment
- Ability to pass a background check.



Preferred Qualifications:
11. Experience working in a higher education environment which demonstrates responsibility for internal and external customer service to a diverse audience.
12. Working knowledge of common CSU systems (Common Management System (CMS) and Continuity 2000 (C2K) will be highly considered.



Physical Demands:


Required Licenses/Certifications:


Is Background Check Required: Yes

Background Check Disclaimer:
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Eligibility Verification:
Selected candidate must furnish proof of eligibility to work in the U.S.

Hiring Preference:
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2, 5, 7, and 9 will be given first consideration in the recruitment.

Conflict of Interest:
n/a

California Child Abuse and Neglect Reporting Act:
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the California State University Executive Order 1083 as a condition of employment.

Equal Employment Opportunity:
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery.
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Posting Number: AS0958P
Number of Vacancies: 2
Open Date: 07/08/2021
Close Date:
Open Until Filled: Yes
Priority Application Deadline: 07/22/2021
Special Instructions to Applicants: For priority consideration, please submit your application by 11:59 pm, July 22, 2021.

Please provide at least 2 professional references.

Contact Name: Employment Services
Contact Phone:
Contact Email: hr-empservices@csus.edu

To apply, visit https://csus.peopleadmin.com/postings/5641




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