Contracts Analyst - Facilities (15248)

American University
District of Columbia, United States
Salary Not Specified
Posted date
Oct 18, 2021

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Facilities Management & Physical Plant, Financial Affairs, Auxiliary Services, Grants & Contracts
Employment Type
Full Time


Responsible for negotiation, coordination, monitoring and administration of all terms and conditions to procure necessary goods and services in support of the university, specifically for Facilities and also Construction, under the direction of the Senior Contracts Manager in Procurement and Contracts. This position reports to the Senior Contracts Manager in Procurement and Contracts.

Essential Functions
  1. RFP, proposal and contract administration: Issue solicitations (RFP/RFQ/RFIs), evaluate proposals and negotiate, award, administer and close out contracts as appropriate. Efficiently and effectively coordinate and negotiations, proposal evaluation and on-going quality assessments, to contract necessary goods and services in support of internal clients, maintaining good customer relations with both internal customers and external partners & vendors. Prepare evaluation/negotiation reports justifying competitive bids, develop negotiation strategies, submit appropriate reports to management with vendor recommendations and award contracts to winning bidders. Maintain and administer highly complex contracts throughout their entire lifecycle, identifying key issues, problems areas and recommendations for resolution as well as efficiently managing less complex contracts. Develop appropriate service levels agreements to surpass facilities needs and goals. Initiate and maintain contract documentation and related correspondence in accordance with policies and procedures. Consult with departments to: identify potential future contractual needs; prioritize activities of current projects to ensure that departmental needs are met. Address/resolve contractual issues in a timely manner; and develop working relationships that promote enhancement of the Procurement and Contracts Department’s contractual operations. Meets with existing and potential vendors on a regular basis and reviews the overall relationship. Identify cost savings on an ongoing basis, as determined by management.
  2. Work closely with the procurement function to establish strategic vendor relationships, planning and leading multiple projects undertight timeframes with a sense of urgency, measuring vendor performance, and ensuring a strong customer focus environment. Negotiates and acts as the contact person, in coordination with Procurement, for all master purchase agreements with selected manufacturers, distributors and authorized resellers for materials and services. Use consortium pricing where it is advantageous to customers.

Work Environment
  • Light travel may be required.
  • Light Work: may require the occasional light lifting.

  • Nights and weekend activities will be occasionally.

  • Position is in office setting and may involve prolonged work at a desk in one location.

Position Type/Expected Hours of Work
  • 35 hours a week minimum

  • Sr. Coordinator/Analyst A

  • Exempt

Required Education and Experience
  • Bachelor's degree

  • 4-6 years of relevant experience

  • Complete assignments on time

  • Focus on customer service and team building

  • Consolidation of vendors and services

  • Fact-based negotiation

  • Ability to adapt to change & multiple changing priorities

  • Business process design and continuous improvement

  • Data analysis

  • Supplier relationship management & development

  • Total Cost of Ownership (TCO) understanding

  • Product and category knowledge

  • Timely communication with internal and external customers is a must

Additional Eligibility Qualifications
  • Hiring offers for this position are contingent on successful completion of a background check.
  • To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.
  • Click here to learn about American University's unique benefit option.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Current American University Employees:

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Contact Us:

For more information or assistance with the American University careers site, email .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

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