10/15/21 – 10/29/21
On Campus Only Promotional Opportunity
HUMAN RESOURCES ASSISTANT (Administrative Support Assistant
ADMINISTRATIVE SUPPORT ASSISTANT -12 MONTH
Salary Range (From $ to $)
$2,912 - $4,592 per month / $34,944 - $55,104 annually (New
employees should anticipate being hired at the beginning of the
Human Resources Service Center
Number of Positions
Regular: Permanent (after one-year probationary period)
Full-time/part-time (if part-time, indicate time base)
R07 - CSUEU Clerical & Administrative Support Services
Hours Per Day
8 hours during the school year / 10 hours during the
Days Per Week
5 days during the school year / 4 days during the summer
Under general instruction, incumbent provides reception and
customer service, event and general office support. Due to the
nature of issues/activities handled in the Human Resources Services
Center, the position requires considerable judgment and discretion
in handling complex and confidential issues related to student,
faculty, and staff and a variety of interactions at the highest
levels within and outside the University. Day-to-day work is
performed relatively independently with general instructions except
for new assignments.
For a full description of job duties, please visit: https://csuchico.box.com/v/VA1518-Position-Description
MANDATORY VACCINATIONS :
As of September 30, 2021, the CSU requires all faculty, staff, and
students who are accessing campus facilities to be immunized
against COVID -19 or have received a medical or religious
exemption. Selected candidates should be prepared to comply with
this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/
. Questions can be sent to: email@example.com
(staff and management positions) or firstname.lastname@example.org
Knowledge, Skills and Abilities
Incumbent must possess:
Thorough knowledge of:
- English grammar, punctuation and spelling.
- Office methods, procedures and practices.
- Fluency in using standard office equipment (computers, copiers,
phones) and standard office software packages such as, Microsoft
Office (Word, Excel, and Outlook) and related computer software
- General working knowledge of applicable University
infrastructure, policies, and procedures.
Incumbent must possess:
- Active problem solving and effective interpersonal skills as
work often involves frontline contacts with a variety of campus and
- Demonstrated competence in understanding, interpreting, and
communicating procedures, policies, information, ideas, and
- Demonstrated competence in effectively presenting standard
information in writing.
- Typing and keyboarding skills.
Incumbent must have the ability to:
- Learn, independently interpret, and apply a wide variety of
complex policies and procedures, and be able to identify deviations
from applicable policies.
- Apply independent judgment, discretion, and initiative to
address problems, participate in developing practical, thorough
and, at times, creative solutions.
- Respond to routine inquiries and explain standard policies and
procedures to others.
- Identify and solve standard problems where policy and
procedures are referenced and refer more complex problems to
- Perform standard arithmetic calculations of a transactional
nature, including tracking and comparing data.
- Use standard office equipment as well as quickly learn to use
new office support technology systems and software packages.
- Work with and maintain integrity of confidential and sensitive
information and materials with tact, discretion, and
- Adjust to change, demonstrate flexibility and patience with
changing expectations such as, technology and assignments.
- Perform assigned duties.
Required Education and/or Experience
This position requires experience to be proficient in performing
most or all work assignments and should include administrative
support, coordinating and prioritizing many different clerical
tasks, applying and communicating policies and procedures. These
qualifications, and those listed above, would normally be obtained
through completion of a high school program or its equivalent and
two years recent experience in an office environment.
Additional Requirements for this Position
Preference may be given to applicants with the following as they
may be considered specialized skills.
- Recent experience as a customer service representative in an
interactive office environment.
- Experience communicating complex information and changes to a
- Demonstrated success meeting deadlines in a fast paced ever
- Exceptional customer service experience including improving
- Experience working in a web-based HR database.
- Experience working with an electronic content management
- Experience handling sensitive interpersonal situations with
tact, confidentiality, and professionalism.
- Demonstrated experience and/or ability to support diversity in
the work environment.
PHYSICAL REQUIREMENTS :
- California State University, Chico, in accordance with CSU
policy, requires that the successful candidate complete a
background check (including a criminal records check, sexual
offender registry check, and/or fingerprinting) prior to assuming
this position. Failure to satisfactorily complete or pass the
background check may impact the job offer or continued employment
of current CSU employees who apply for posted positions identified
as sensitive. This position is considered a sensitive position
based on CSU guidelines. Incumbent is responsible for the safety
and security of Level 1 data, sometimes also referred to as Level 1
protected data. This is confidential information that is in most
cases protected by statutes, regulations, or other legal
- The duties of this position will include participation in a
decision that may have a material/financial benefit to the
incumbent. Therefore, this is a “designated position” under the
California State University’s Conflict of Interest Code and the
incumbent will be required to file a Form 700: Statement of
Economic Interest and is subject to the regulations of the Fair
Political Practices Commission. (Group/Category: Procurement Card
Holder, 2) Note this designation is applicable only if Procurement
Card is issued.
Incumbent/applicant will need to be able to perform the essential
job functions (duties) of this position with or without reasonable
accommodation. This position alternates between remaining in a
stationary position operating a personal computer for long periods
of time and frequently moving about inside the office. Event
support includes frequent lifting and moving of event supplies (
not more than 20 lbs), transporting supplies to the venue,
unloading supplies, setting up decor and event break-down, may
involve climbing ladders and crawling under tables. Due to the
nature of the work additional or irregular hours such as early
morning, evening hours, and weekends may be required. Will need to
travel across campus to other offices and buildings for meetings
WORK ENVIRONMENT :
This position involves frequent to constant interaction with
students, parents, faculty, staff and the public. The office is a
typical office environment with standard office equipment. This is
a fast-paced environment requiring a flexible schedule. Due to the
nature of the work additional or irregular hours such as early
morning, evening hours, and weekends is required for special
events. May occasionally work outside and locations may include
even and uneven walking surfaces, exposure to weather changes such
as temperatures, humidity or precipitation.
This position qualifies for benefits including tuition fee waiver
CSU, Chico offers a number of benefits to its employees (e.g., sick
leave, vacation, health insurance). Eligibility for standard CSU
benefits is based on an appointment of half-time or more for a
period exceeding six months. Employees appointed less than
half-time or less than six months are not eligible for standard CSU
benefits but do receive prorated sick leave and vacation.
Eligibility for Affordable Care Act ( ACA ) benefits is based on an
appointment of at least three-quarter time, hired to work a minimum
of 130 hours per month over the course of the appointment or works
an average of 130 hours or more per month during the measurement
period. The ACA guidelines provide for health coverage or FlexCash
only. ACA does not provide dental or vision plan coverage.
About the University and Community
California State University ( CSU ), Chico is a comprehensive and
residential public University, holding Hispanic-Serving Institution
( HSI ) designation and operating as part of the 23-campus CSU
system. The University enrolls over 17,000 students from diverse
cultural, ethnic, and socioeconomic backgrounds, with over half
identifying as first-generation college students. Graduate and
undergraduate programs boast high-quality research experiences,
exceptional faculty mentoring, and civic and global engagement
opportunities. The campus motto, “Today Decides Tomorrow,” is
brought to life by inclusive pedagogy, experiential learning, and
co-curricular programming. The Chico Experience prepares students
to be critical thinkers, engaged citizens, and inspired stewards of
environmental, social, and economic resources. Together, they will
become leaders solving the challenges of the 21st century.
The campus is located in Northern California, 90 minutes from the
state capital, Sacramento, and a three-hour drive from San
Francisco Bay Area. A safe residential community, Chico offers
year-round natural beauty, outdoor leisure activities, and a
thriving arts, music, and events scene. We acknowledge and are
mindful that CSU, Chico stands on lands that were originally
occupied by the first people of this area, the Mechoopda, and we
recognize their distinctive spiritual relationship with this land
and the waters that run through campus.
CSU, Chico is committed to recruiting outstanding candidates who
reflect the diverse, intercultural, and intersectional identities
of our student body. The ideal candidate will embrace our values
predicated on the primacy of student success and the elimination of
achievement gaps, have demonstrated experience working with diverse
populations, and will contribute to policies, programs, and
activities that support an inclusive, accessible, and equitable
learning and working environment.
The University is an Equal Opportunity Employer and does not
discriminate against persons on the basis of race, religion, color,
ancestry, age, disability, genetic information, gender, gender
identity, gender expression, marital status, medical condition,
National origin, sex, sexual orientation, covered veteran status,
or any other protected status.
Open Date (posting open date)
Close Date (posting close date)
Open Until Filled
Required fields are indicated with an asterisk (*).
- Cover Letter
- Optional Applicant Documents