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Accounts Payable Technician

Employer
Linn-Benton Community College
Location
Oregon, United States
Salary
Salary Not Specified
Date posted
Oct 6, 2021

Posting

Posting Number: 0601135-C Position Type: Classified Special Notes to Applicants:
As a condition of employment, all new employees are required to be compensated via direct deposit.

LBCC is an Equal Opportunity Educator and Employer.

LBCC offers a pay incentive to eligible employees who demonstrate proficiency in conversational Spanish when evaluated and formally certified by a college-approved professional or agency. Eligibility to apply for and receive bilingual pay incentives for Spanish and languages other than English are subject to the provisions of Administrative Rule 6025-06. For more information, please LBCC Bilingual Pay Incentive Administrative Policy or the Classified Association Agreement .
Position Title: Accounts Payable Technician Division/Department: Accounting Services Location Albany Campus, Albany, OR Job Summary:
Coordinates and performs accounts-payable functions in the Business Office. Processes a variety of documents to ensure accurate and on-time payment of college liabilities. Ensures college expenditures and authorizations comply with Board Policies and Administrative Rules. Issues payments by ACH transmissions, positive pay, and direct deposit files to bank. Establishes and maintains direct deposit accounts for employees, students, and vendors. Assists employees, students, and vendors with accounts payable issues.

Required Qualifications:
Education and Experience: An AA/AS degree in accounting or related field is required or experience equivalent to three years’ full-time in accounts payable, accounting, purchasing, or a related field, or an equivalent combination of education and experience that enables full performance of the job.

Knowledge and Skills: Requires technical knowledge of basic accounting practices, record keeping methods, and office procedures. Requires knowledge and understanding of the operation of computers programs. Requires general clerical skills including typing, keyboarding, and 10-key. Requires good organizational and prioritizing skills.

Abilities: Must be able to independently perform all duties of the position efficiently and effectively. Requires demonstrated ability to enter data on standardized formats using computer database by using keyboarding, 10-key, and calculator skills. Must be able to perform arithmetic operations quickly and accurately. Must be able to perform general accounts payable procedures. Must be able to communicate in person and over the phone using patience and discretion. Must be able to maintain confidential information including identity information. Requires ability to work in a team environment, which may be stressful due to periods of heavy workload. Must be able to work respectfully with individuals of all cultures, backgrounds, perspectives, and abilities.

Preferred Qualifications:
Knowledge and experience with BANNER™ financial systems is preferred.

Physical Requirements and Working Conditions:
Requires sufficient hand, arm, and finger dexterity to operate computer keyboard, 10-key, or other office equipment. Requires visual acuity to read words and numbers. Requires ability to bend and stoop (filing). There is infrequent (less than 10% of the time) lifting of medium to lightweight objects (less than 50 pounds) while rotating files.

Work is performed in an office setting with little or no exposure to health and safety hazards. Substantial time is spent working at a computer.

Essential Duties:
  1. Processes accounts-payable in the Banner system using purchase orders, invoices, personal service contracts, and payment vouchers. Processes students’ financial aid payments and refunds. Processes payroll liabilities for payment. Processes centralized payments as cardholder of internal, high limit P-card. Processes check and direct deposit reissues Creates and maintains vendor records including addresses, tax ID information, and direct deposit banking records. Scans and indexes all payables documents into document management system. Receives and processes/rejects payables documents via workflow system.
  2. Serves as a primary coordinator and single-source entry-point for all accounts payable issues. Works collaboratively with manager and Purchasing Specialist and provides input on planning, processes improvements, compliance, and system enhancements Exercises independent judgement in verifying validity of both transactions and processes. Reports all related rules and/or policy changes or recommendations to manager as they occur.
  3. Reviews a variety of documents for authorization, accuracy, and compliance with administrative rules and policies. Ensures payments are processed in a timely manner and all discounts are taken.
  4. Performs bi-weekly check and direct deposit processes. Prints checks using Banner and Evisions. Prepares checks and enclosures for mailing. Creates direct deposit files using Banner. Transmits positive pay and direct deposit files to bank. Contacts bank to verify receipt of direct deposit files.
  5. Responds to staff and vendors for related A/P questions, research records, and provide information. Accesses banking system to review and obtain copies of checks that have cleared our bank accounts.
  6. Reviews vendor account statements. Contacts vendors and staff to request information and resolve discrepancies.
  7. Performs annual 1099 MISC tax process. Reviews reports makes adjustments as necessary. Prints and mails tax forms. Creates and transmits 1099 files to IRS and State of Oregon. Responds to contacts from vendors and government representatives.
  8. Performs fiscal year-end procedures. Maintains filing system, including annual transfer of files to archives. Contacts departments to verify accounting information for automatic utility payments.
  9. Maintains inventory and office supplies, as well as orders check stock and toner for printing checks.
  10. Maintains archived records for Accounting Services. Ensures that documents are properly scanned and filed.
  11. Processes departmental mail including accurate and timely relay to external departments.
  12. Works with computer services department and bank representatives to perform testing procedures for new and upgraded programs.
  13. Serves as backup for Foundation Accountant. Issues urgent Foundation payments. Assists with Foundation 1099 MISC process.
  14. Performs other related duties as assigned.



Applicant Instructions:
Applicant Instructions

Please complete the online application and upload or attach the following required documents:
  1. Resume
  2. Cover Letter
  3. Academic Transcript (if needed to meet min qualifications)


Transcripts from a non-U.S. college or university must be accompanied by an international credential agency evaluation. Please see “ Academic Transcript Information ” on the Employment Opportunities home page for more information and a list of agencies which perform this service.

Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.

U.S. Veterans must attach proof of honorable discharge (Form DD-214, Copy 4) to their application to qualify for veteran’s consideration.

Proposed Start Date: 11/29/2021 Full-time or Part-time Full-time, Fiscal Year (Contracted with Benefits) Number of hours/week: 40 Posting Date: 10/06/2021 Closing Date: 11/10/2021 Open Until Filled: No Salary Grade 16 Salary/Rate
Starting annual salary is $42,396 for a 245 day work schedule, plus comprehensive benefits. Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this position? Please select one.
    • Mid-Valley Sunday Newspaper
    • Lebanon Express Newspaper
    • Oregonian Newspaper
    • Latinos in Higher Education
    • HERC-Higher Education Recruitment Consortium
    • indeed.com
    • Chronicle of Higher Education Online
    • State Employment Department
    • LBCC Employment Opportunities Website
    • Eugene Register Guard Newspaper
    • Other Online Website (specify below)
    • Other (specify below)
  2. If you selected other above, please specify the website or other resource from which you learned of the position.

    (Open Ended Question)

Required Documents
Required Documents
  1. Resume
  2. Academic Transcript
  3. Cover Letter
Optional Documents
  1. Other
  2. U. S. Veteran Proof of Honorable Discharge DD-214, Copy 4


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