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Executive Administrative Assistant to the AVC, CHRO for Human Resources

Metropolitan Community College
Missouri, United States
Salary Not Specified
Posted date
Sep 28, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Conference & Special Event Administration
Employment Level
Employment Type
Full Time
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Position Information

Career Opportunity Number 21-144 Position Title: Executive Administrative Assistant to the AVC, CHRO for Human Resources Location Administrative Center Position Type: Full-Time Class Category Classified Staff Job Open Date 09/28/2021 Job Close Date 10/24/2021 Open Until Filled No Initial Screen Date: 10/27/2021 Minimal Qualifications:
· Associate’s degree;
· 2 years of experience in clerical/administrative support or related area.
· Bachelor’s degree preferred.
· Minimum Education Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Preferred qualifications:
Preference will be given to individuals who possess :
• Bachelor’s degree preferred.
• Demonstrated experience with coordinating and scheduling (i.e. training, room reservations, meetings, etc.).
• Proficient in Microsoft Office products such as MS Word, Excel, PowerPoint, Outlook, Access.
• Knowledge of and experience working with PeopleSoft.
• Demonstrated ability to pull and run reports from databases. Work Hours
Normally scheduled Monday through Friday; however, may be required to work other shifts to include evenings and/or weekends. Schedule subject to change based upon department needs. Compensation The starting annual salary is $40,109. A competitive benefit package is included. Special Instructions to Applicants
* Cover letter, resume, and transcripts are required and must be attached to the online application in order to receive any consideration.

* Interviews will be conducted by a hiring committee. Class Summary
Metropolitan Community College is the oldest and largest public institution of higher learning in Kansas City, MO. MCC currently offers over 120 associate degree and certificate programs; on campus, online or a combination of both. MCC employees are committed to providing equal opportunity for all persons regardless of age, creed, race or gender.

Incumbents provide advanced and comprehensive administrative support for an assigned AVC .

EOE /M/F/Vets/Disabled Typical Essential Duties
• Collects, prepares, reconciles, reviews, verifies, and/or maintains comprehensive information, data, documents, and records; ensures information accuracy and compliance with applicable standards, policies, and procedures.
• Prepares and reviews budget requests; monitors budget spending, accounts, or bills; monitors fund availability; and provides status updates to departments.
• Prepares, edits, proofreads, reviews, prints, processes, maintains, and/or submits correspondence, reports, records, certificates, forms, letters, pay sheets, training schedules, contracts, payroll, and other general and financial documents; ensures information accuracy and compliance with applicable laws, standards, policies, and procedures; reviews documents for accuracy before giving to VP to sign.
• work may also include performing quantitative data analysis when necessary.
• Processes, monitors, reviews, and/or reconciles invoices, accounts, check requests, invoices, purchase orders, reimbursements, deposits, receipts, and IT or other tickets or requests; contacts personnel/departments/agencies via phone or email to collect payment dues, or facilitate assigned operations
• This position is within the Human Resources Department, you agree to hold all confidential information in trust and strict confidence.
• Experience with SharePoint and Microsoft suit
• Schedules and coordinates appointments, reservations, meetings, workshops, trainings, or other events/activities; sets up conference calls and zoom meetings; creates presentations; maintains calendars; prepares meeting agendas; transcribes meeting minutes; sets up rooms/lab facilities; maintains a parking lot list of those assigned to park in the reserved lots; and coordinates with program participants and other relevant individuals.
• Plans and implements events, to include preparing promotional and other materials; managing enrollment processes; coordinating with event participants, vendors, media, and other parties; and performing other operations related to planning and organizing events/orientations/programs.
• Maintains and updates departmental systems or databases; updates websites and social media accounts, maintains their accuracy; and provides technical support, to include training end-users on system operation, and troubleshooting basic technical issues.
• Performs customer service duties to include providing program/department information, referrals, or other services to students, staff, and other visitors; greeting and directing visitors, students, or staff to appropriate personnel/departments; and answering telephones.
• Coordinates and collaborates with internal and/or external personnel, departments, and agencies, when necessary, to communicate information, serves as a liaison, provides assistance or information, represents the AVC, maintains effective working relations, and facilitates event and departmental operations.
• Performs office management duties to include maintaining inventory; ordering supplies; and sorting and distributing mail.
• Perform other duties as assigned. Knowledge
• Knowledge of modern office procedures, methods, and equipment;
• Knowledge of applicable Federal, State, and college laws, policies, standards, and regulations;
• Knowledge of filing and recordkeeping practices;
• Knowledge of computers and related software applications;
• Knowledge of event planning and organization principles;
• Knowledge of customer service principles;
• Knowledge of filing principles and practices;
• Knowledge of English language, grammar, and punctuation;
• Knowledge of budget principles; Skills
• Skilled in using a computer and related software applications;
• Skilled in utilizing modern office equipment;
• Skilled in providing customer service;
• Skilled in proofreading and editing documents;
• Skilled in preparing reports and forms;
• Skilled in typing correspondence, memos, and/or other related information;
• Skilled in planning and organizing events;
• Skilled in maintaining confidentiality;
• Skilled in assembling and organizing data and information;
• Skilled in monitoring a budget;
• Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information. Positions Supervised
No staffing table positions. Physical Requirements
Positions in this class typically require: feeling, grasping, hearing, fingering, reaching, repetitive motion, standing, talking, visual acuity, and walking. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally. Licensing Requirements
None. Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education you have as conferred through an official transcript?
    • Have not completed High School/GED
    • High School/GED
    • Associate's degree
    • Bachelor's degree
    • Master's degree
    • Doctorate degree
  2. * How much experience in clerical/administrative support or related area do you have, as supported by the employment history listed on your application?
    • none
    • less than one year
    • between 1 and 2 years
    • between 2 and 3 years
    • between 3 and 4 years
    • between 4 and 5 years
    • five years or more
  3. * How did you learn about this position?
    • Academic Keys
    • Chronicle of Higher Education
    • Craigslist
    • Diverse Issues in Higher Education
    • Dos Mundos
    • Employee referral
    • Facebook
    • HigherEdJobs
    • Indeed
    • Inside Higher Ed
    • Kansas City Call
    • Kansas City Globe
    • Kansas City Hispanic News
    • LinkedIn
    • MCC Website
    • Monster
    • Other Source
    • Twitter
Optional & Required Documents
Required Documents
  1. Cover Letter
  2. Resume
  3. Transcript 01
Optional Documents
  1. Transcript 02
  2. Transcript 03
  3. Transcript 04
  4. Transcript 05
  5. Other Document 01
  6. Other Document 02

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