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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted date
Oct 13, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Employment Type
Part Time
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Job no: 242932-US
Work type: Partial Remote, Staff-Part Time
Location: Madison
Categories: Administrative Services

Job Summary:

This is a multifunctional administrative support position for the Russell Labs Administrative Service Center. The desire to work in a fast-paced, friendly, and customer-oriented atmosphere is paramount. The ability to represent the College and the Russell Labs Departments to the general public in a polite, professional and informative manner is crucial.

The Administrative Assistant is a member of the Russell Labs Administrative Service Center, which supports the academic departments of Entomology, Forest and Wildlife Ecology, and Plant Pathology in their research, instructional and outreach missions. Key duties include 1) serving as the main office manager, coordinating office logistics and supervising student help as needed, 2) assisting the financial services team with grant management activities and 3) working with the Student Services Coordinator to carry out academic program tasks.

This position reports to the Department Administrator under general supervision and interacts with a diverse group of administrative staff and departmental personnel.

The UW-Madison College of Agricultural and Life Sciences is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff.

About the Job:

Administrative Assistant III (AD003)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


H.S. Diploma


- Ability to maintain effective working relationships with a wide variety of people, with an emphasis on customer service required
- Ability to work independently and set own priorities, as well as work collaboratively within a team environment required
- Excellent organizational skills and attention to detail required
- Excellent verbal and written communication skills required
- Experience with, or ability to learn, University policies and procedures required
- Proficiency with, or ability to learn, Microsoft Office, Google Suite and Adobe software required
- Experience with, or ability to learn, UW-Madison administrative systems required
- Experience with financial/accounting work in higher education preferred
- Experience with curriculum management in higher education preferred
- Experience supervising student workers preferred

Additional Information:

The position may be benefits eligible depending on FTE.



Work Type:

Part Time: 50% - 75%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Work Schedule:

Work schedule will be dependent on determined FTE.

Appointment Type, Duration:



Minimum $18.95 HOURLY
Depending on Qualifications

Instructions to Applicants:

To apply, please also attach a current resume/CV, a cover letter highlighting your experience and qualifications as they relate to the position, and at least 3 references with their contact information. Please attach this all in a single file.


Sonia Parker
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Administrative Assistant III(AD003)

Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Oct 13 2021 Central Daylight Time
Applications Close: Oct 27 2021 11:55 PM Central Daylight Time

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