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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted date
Oct 14, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Student Affairs, Academic Advising & Academic Support Services, Other Student Affairs, Student Activities & Services
Salary Band
Not specified
Employment Type
Full Time
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Job no: 243068-AS
Work type: Onsite, Staff-Full Time
Location: Madison
Categories: Academic and Student Experience Services

Job Summary:

1. Serves as the expert resource for applicants, current students, faculty, staff, and other stakeholders of an academic program (15%)
- In collaboration with the Graduate Program Director and the Graduate Program Steering Committee develop objectives, implement procedures and facilitate the development of priorities for the graduate program, including input on non-scientific curriculum and program assessment.

2. Manages the response, support, and advocacy for graduate students while continuously improving the student experience and overall graduate program (10%)
- Assist students with problem-solving, crisis intervention, and identifying/addressing concerns that affect academic performance.
- Oversee alumni surveys and summarize findings, identifying opportunities for improvement.

3. Oversees programming, services, and events to promote professional development and academic success (20%)
- Develop and direct programs aimed at meeting program diversity and inclusivity goals.
- Plan and coordinate graduate student orientation and professional development activities and events including the annual Retreat. Implement TA training workshops and schedule discussion sessions.

4. Provides comprehensive advising services promoting graduate student success, retention, and degree completion. Advises on programs, graduate education, and university policies, processes, and procedures. Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion (15%)
- Analyze past and current recruiting strategies and efforts, as well as recruiting efforts of peer graduate programs, in order to improve and optimize the process.
- Respond to inquiries regarding the graduate degree program and manage the application process.
- Advise students in the areas of admissions, graduate assistant opportunities, housing, childcare, spousal employment, international student issues, etc.
- Maximize prospective graduate student visits by coordinating and scheduling with the appropriate faculty, always seeking opportunities for improvement in the processes.

5. Manages graduate student funding including, but not limited to, fellowships, scholarships, training grants, or assistantships from the department, university, and/or outside sponsors. May prepare and/or submit funding proposals (15%)
- As an advisory member of the Graduate Curriculum/Training Grant Committee, this position works with the Graduate Program Director, other faculty to develop funding proposals to support the graduate program as well T32 administrative duties including reporting and proposal compilation.
- Create and manage the annual Graduate Program budget with the Director of the Graduate Program, the Department Chair, and the Department Administrator.
- Manage and direct the process of distributing scholarship and fellowship funds for the graduate program.

6. Maintains compliance with graduate program(s), school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review. Makes policy and procedure recommendations and/or changes (25%)
- Monitor student progress in accordance with Graduate School Policies and Procedures.
- Request warrants for preliminary exam and final thesis defense.
- Track annual progress reports, meetings, and requirements.
- Use Information Systems and software for student enrollment and advising assistance including PeopleSoft/SIS (Student Information System), DARS, Applicant Review, Lumen, Advising Gateway. Manage courses, timetable, enrollment, admissions, permissions, advisor assignments and requests from Deans, Provost or other administrative offices for academic
information and reports.

About the Job:

Graduate Program Manager (AE093)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor's Degree
Bachelor's degree required and preferably in student affairs, higher education administration, counseling, biological science, or business-related field. Master's or other advanced degree preferred.


Two years of experience in college/university student services, administrative employment, and/or graduate education preferred, as are the following qualities:
- Excellent interpersonal skills with a student-focused approach
- Strong organizational and time-management skills, including the ability to problem-solve, multi-task, prioritize, and meet deadlines with a strong attention to detail.
- A collegial style, with the ability to work collaboratively with faculty, staff and students across campus, as well as prospective students and their families.
- Commitment to student diversity and inclusivity.
- Professional written and oral communication skills; ability to organize and communicate complex information effectively.
- Familiarity with electronic communications, budgeting, spreadsheets, databases, and word processing software.
- Experience building cross-campus or comparable relationships desirable.
- Knowledge of UW Madison advising tools and processes is a plus.

Additional Information:

The UW-Madison College of Agricultural and Life Sciences is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.



Work Type:

Full Time: 100%

This position requires work to be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:



Minimum $53,700 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Applications must be submitted in Applications must be received by the posted deadline to ensure consideration. Applicants should submit a current resume, three professional references, and cover letter that explicitly addresses how their experiences and skills match (a) the minimum qualifications and expectations for this position and (b) the preferred qualifications.


Nicole Perna
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Graduate Program Manager(AE093)

Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Oct 14 2021 Central Daylight Time
Applications Close: Oct 28 2021 11:55 PM Central Daylight Time

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