EXECUTIVE ASSISTANT

Job no: 242915-AS
Work type: Partial Remote, Staff-Full Time
Department: SMPH/PEDIATRICS/PEDIATRICS
Location: Madison
Categories: Administrative Services



Job Summary:

The Executive Assistant provides direct executive-level management support to the Chair and Department Administrator in the Department of Pediatrics in the School of Medicine and Public Health (SMPH) at the University of Wisconsin-Madison. This position is responsible for the coordination of complex daily schedules and the coordination and organization of the Chair's meeting planning and travel. This position acts as a close link to the Department of Pediatrics, SMPH, UW Health administrators, faculty, staff, and other members of the community.

The Department of Pediatrics consists of approximately 750+ employees and associates in many facilities and locations, including University of Wisconsin Hospital and Clinics, the American Family Children's Hospital (AFCH), UnityPoint Meriter, St. Mary's Hospital, Swedish American Hospital, and several outreach clinics.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

About the Job:

Executive Assistant I (AD010)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Associate's Degree

Preferred
Bachelor's Degree

Qualifications:

- Minimum 3 years administrative experience providing high-level support to executives or leadership required, 5 years or more preferred.
- Experience managing complex calendars, virtual and onsite meeting coordination, advanced skills in MS-Office applications required.

The following skills and experience are preferred:
- Ability to work independently and have sound judgement related to independent initiative and judgement.
- Excellent interpersonal communication and customer service skills.
- Demonstrated high level of administrative problem solving and analytic ability.
- Strong commitment to maintaining a professional demeanor.
- Exceptional planning and organizational skills.

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

Department(s):

A536700-MEDICAL SCHOOL/PEDIATRICS/PEDIATRICS

Work Type:

Full Time: 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $53,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process. References will not be contacted without prior notice.

Contact:

Ashley Yandre
ashley.yandre@pediatrics.wisc.edu
608-265-3961
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

Executive Assistant I(AD010)

Employment Class:

Academic Staff-Renewable

Job Number:

242915-AS

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Oct 14 2021 Central Daylight Time
Applications Close: Oct 28 2021 11:55 PM Central Daylight Time