Senior Executive Associate to the Chancellor

Employer
Auburn University at Montgomery
Location
Alabama, United States
Salary
Salary Not Specified
Posted date
Oct 14, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Deans, Executive, Other Executive
Employment Level
Executive
Salary Band
Not specified
Employment Type
Full Time

Position Information

Vacancy Number: S-00800 Position Title: Senior Executive Associate to the Chancellor Classification Title: Executive Administrative Associate Department: Chancellor's Office Employment Type: Full-Time Duties and Responsibilities:

Auburn University at Montgomery invites applications for the position of Senior Executive Associate to the Chancellor. The Senior Executive Associate to the Chancellor is a self-motivated and highly responsible team player that works independently and performs administrative assistance duties of the highest level of responsibility, confidentiality, and sensitivity for the Chancellor and manages the clerical operations of the Chancellor’s Office.

Under the direction the Chancellor, incumbents use significant judgment in decision-making; perform a wide variety of specialized, difficult, and responsible administrative and secretarial functions of the assigned office; relieve the administrator of a wide variety of complex and routine administrative details on issues not requiring the administrator’s immediate attention. Support a wide range of complex programs, projects, and operations in which contacts must be tactfully handled. Act as the primary point person for the assigned office for both internal and external contacts. Oversee and coordinate the day-to-day office operations, as well as special events; may supervise and schedule work of staff.

Senior Executive Associate to the Chancellor:

Check and analyze complex documents for completeness, accuracy, and proper format according to standard procedures and ensuring compliance with applicable rules and regulations.

Collaborates with other AUM operational areas to ensure compliance with personnel records, purchasing, payroll, inventory, accounting, financial, costs and other operating records where technical knowledge of established policies and procedures is required; maintain confidential records and/or documents.

Coordinate activities involving the distribution and receipt of information from departments or units within the assigned area.

Assist in the development, coordination, and drafting of policies, briefing reports, executive reports, and similar documents; update assigned records and/or manuals as necessary.

Compose and prepare correspondence, reports, and other documents which represent the policies and philosophy of the Chancellor of the University, community, and general public; sign correspondence, reports, and administrative forms for the Chancellor as directed; respond to requests and inquiries from employees and the public on appropriate matters; and resolve issues and direct calls.

Develop and coordinate the preparation of support materials for the Board, standing committee meetings, and required follow-up actions; develop agendas, minutes, and related records for selected committees in which the Chancellor has a significant role; attend meetings as requested; assist in the development, coordination, briefing reports, executive reports, University policy, and similar documents; update records and/or manuals as necessary.

Coordinate travel arrangements for the Chancellor; write, coordinate, and/or distribute correspondence, photos, biographical information, and edit speeches associated with travel and/or speaking engagements; review and process expenditure requests; maintain Chancellor’s appointment calendar; schedule meetings, conferences, and telephone conference calls.

Provide guidance and leadership for other central administrative office support staff.

Salary: $50K-65K

Knowledge, Skills, and Abilities:
Knowledge of general office procedures
Knowledge of university budget policies and procedures
Knowledge of basic word processing software and the ability to operate standard PC/PC software applications
Knowledge of applicable university policies and procedures and assigned department forms, rules, etc.
Interpersonal skills
Oral and written communication skills
Analytical and problem solving skills
Planning and organizing skills
Ability to coordinate the work of others
Ability to research information
Ability to interact with high level governmental, political, business, and Auburn University officials
Ability to review materials and identify discrepancies or mistakes (i.e., proofreading)
Ability to respond to several demands at one time and work under time pressure
Ability to coordinate projects involving several departments
Ability to maintain confidentiality of sensitive information
Ability to set priorities for work activities
Ability to perform basic mathematical computations Minimum Qualifications:
Bachelor’s degree with (7) years of experience as an office manager or executive assistant or performing similar work; or executive level experience equivalent to 10 years in lieu of Bachelor’s degree. Job Open Date: 10/14/2021 This posting will remain open until closed: Yes Job Close Date: Salary Band: 105 Special Instructions to Applicants:
Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications. About the University/College
Located in Alabama’s vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don’t just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.

Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities. Additionally, the safety and security of our campus community is a top priority. All employees at AUM are considered to be Responsible Employees and have the duty to immediately report information that has the potential to adversely impact safety or wellness on our campus. Quick Link https://www.jobs.aum.edu/postings/5070 Position Profile Link Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. Professional Reference Sheet
Optional Documents Posting Specific Questions

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