Senior Executive Associate to the Chancellor
Executive Administrative Associate
Duties and Responsibilities:
Auburn University at Montgomery invites applications for the
position of Senior Executive Associate to the Chancellor. The
Senior Executive Associate to the Chancellor is a self-motivated
and highly responsible team player that works independently and
performs administrative assistance duties of the highest level of
responsibility, confidentiality, and sensitivity for the Chancellor
and manages the clerical operations of the Chancellor’s
Under the direction the Chancellor, incumbents use significant
judgment in decision-making; perform a wide variety of specialized,
difficult, and responsible administrative and secretarial functions
of the assigned office; relieve the administrator of a wide variety
of complex and routine administrative details on issues not
requiring the administrator’s immediate attention. Support a wide
range of complex programs, projects, and operations in which
contacts must be tactfully handled. Act as the primary point person
for the assigned office for both internal and external contacts.
Oversee and coordinate the day-to-day office operations, as well as
special events; may supervise and schedule work of staff.
Senior Executive Associate to the Chancellor:
Check and analyze complex documents for completeness, accuracy, and
proper format according to standard procedures and ensuring
compliance with applicable rules and regulations.
Collaborates with other AUM operational areas to ensure compliance
with personnel records, purchasing, payroll, inventory, accounting,
financial, costs and other operating records where technical
knowledge of established policies and procedures is required;
maintain confidential records and/or documents.
Coordinate activities involving the distribution and receipt of
information from departments or units within the assigned
Assist in the development, coordination, and drafting of policies,
briefing reports, executive reports, and similar documents; update
assigned records and/or manuals as necessary.
Compose and prepare correspondence, reports, and other documents
which represent the policies and philosophy of the Chancellor of
the University, community, and general public; sign correspondence,
reports, and administrative forms for the Chancellor as directed;
respond to requests and inquiries from employees and the public on
appropriate matters; and resolve issues and direct calls.
Develop and coordinate the preparation of support materials for the
Board, standing committee meetings, and required follow-up actions;
develop agendas, minutes, and related records for selected
committees in which the Chancellor has a significant role; attend
meetings as requested; assist in the development, coordination,
briefing reports, executive reports, University policy, and similar
documents; update records and/or manuals as necessary.
Coordinate travel arrangements for the Chancellor; write,
coordinate, and/or distribute correspondence, photos, biographical
information, and edit speeches associated with travel and/or
speaking engagements; review and process expenditure requests;
maintain Chancellor’s appointment calendar; schedule meetings,
conferences, and telephone conference calls.
Provide guidance and leadership for other central administrative
office support staff.
Knowledge, Skills, and Abilities:
Knowledge of general office procedures
Knowledge of university budget policies and procedures
Knowledge of basic word processing software and the ability to
operate standard PC/PC software applications
Knowledge of applicable university policies and procedures and
assigned department forms, rules, etc.
Oral and written communication skills
Analytical and problem solving skills
Planning and organizing skills
Ability to coordinate the work of others
Ability to research information
Ability to interact with high level governmental, political,
business, and Auburn University officials
Ability to review materials and identify discrepancies or mistakes
Ability to respond to several demands at one time and work under
Ability to coordinate projects involving several departments
Ability to maintain confidentiality of sensitive information
Ability to set priorities for work activities
Ability to perform basic mathematical computations
Bachelor’s degree with (7) years of experience as an office manager
or executive assistant or performing similar work; or executive
level experience equivalent to 10 years in lieu of Bachelor’s
Job Open Date:
This posting will remain open until closed:
Job Close Date:
Special Instructions to Applicants:
Auburn University at Montgomery reserves the right once
interviewing has begun to stop accepting applications.
About the University/College
Located in Alabama’s vibrant state capital, Auburn University at
Montgomery is a fast-growing university on the rise. Don’t just
take our word for it: The Princeton Review rates us as one of the
best colleges in the Southeast, while U.S. News & World Report
recently ranked us No. 22 among regional universities in the South
for the quality of undergraduate teaching and 38th among all public
institutions in the region.
Auburn University at Montgomery is an equal opportunity employer
committed to excellence through diversity; therefore, we encourage
applications from historically underrepresented groups, veterans,
and individuals with disabilities. Additionally, the safety and
security of our campus community is a top priority. All employees
at AUM are considered to be Responsible Employees and have the duty
to immediately report information that has the potential to
adversely impact safety or wellness on our campus.
Position Profile Link
Optional Documents Posting Specific Questions
- Cover Letter
- Professional Reference Sheet
Required fields are indicated with an asterisk (*).