ADMISSIONS SPECIALIST (Student Services Professional II)

Recruitment Details

Recruitment Number VA1516 Posting Period
10/15/21 – 11/05/21 On Campus Only Promotional Opportunity No Working Title ADMISSIONS SPECIALIST (Student Services Professional II) Class Title STUDENT SERVICES PROFESSIONAL II Level/Range/Grade 1 Salary Range (From $ to $) $4,304 - $6,120 per month / $51,648 - $73,440 annually (New employees should anticipate being hired at the beginning of the salary range) Department Early Outreach & Support Programs Number of Positions 1 FLSA Code Exempt Status Regular: Permanent (after one-year probationary period) Full-time/part-time (if part-time, indicate time base) Full-time Pay Plan 12/12 CBU/MOU R04 - APC - Academic Support Quick Link https://jobs.csuchico.edu/postings/6875
Hours Per Day 8 hours during the school year / 10 hours during the summer Days Per Week 5 days during the school year / 4 days during the summer Shift Day
Primary Duties
This position performs moderately complex professional student service work and activities under general supervision. Responsibilities include academic monitoring and student advising, supervision of student employees, and admissions application coordination. This is a task oriented position within a fast paced office with many deadlines. The incumbent will provide support to applicants as they apply for admission to the EOP and the University. Additionally, this individual will also perform some outreach/recruitment activities which may require some travel. The incumbent will prepare materials and present information in one-on-one and group settings, to students, stakeholders and community organizations. The incumbent will maintain, track and evaluate statistics and information, prepare reports and correspondence and perform day-to-day duties promoting the program’s mission. The incumbent will need to be sensitive to academically and culturally disadvantaged non-traditional students and their families. The EOP Admissions Specialist will need to multi-task and prioritize their work in accordance with the needs of the office.

The Educational Opportunity Program ( EOP ) assists ethnic, low-income, and first generation college students in making a positive transition to CSU, Chico and the surrounding community with the explicit goal of increasing their retention and graduation rates at CSU, Chico. EOP offers a comprehensive program of transitional and support services including an EOP Freshman Year Experience, Summer Bridge Program, special orientation sessions, counseling, tutoring, academic advising, learning assistance and career exploration to all eligible students.

For a full description of job duties, please visit: https://csuchico.box.com/v/VA1516-Position-Description

MANDATORY VACCINATIONS :
As of September 30, 2021, the CSU requires all faculty, staff, and students who are accessing campus facilities to be immunized against COVID -19 or have received a medical or religious exemption. Selected candidates should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ . Questions can be sent to: humanresources@csuchico.edu (staff and management positions) or academicpersonnel@csuchico.edu (faculty positions). Knowledge, Skills and Abilities
KNOWLEDGE :
Incumbent must possess:
Working knowledge of:

• The principles, practices, procedures, activities and major trends in the Student Services field to which assigned, or the ability to rapidly acquire such knowledge.
• The methods and problems of organizational and program management.
• Research and interview techniques.
• The principles of individual and group behavior.

General knowledge of:

• The organization, procedures, and activities of the specific campus to which the position is assigned.
• Techniques for recording, classifying, and interpreting factual information.

• Fluent in the use of standard office equipment (computers, copiers, phones) and standard office software packages such as, Microsoft Office (Word, Excel, and Outlook).

SKILLS :
Incumbent must possess:

• Judgment to recommend solutions to problems and changes in program procedures.
• Technical expertise to recommend change in program procedures; act as a spokespersons for the program in their area of expertise; and resolve problems within their area of assignment.
• Basic interviewing and counseling techniques.
• Planning skills.

ABILITIES :
Incumbent must have the ability to:

• Rapidly acquire a general knowledge of the overall operation, functions and programs of the campus.
• Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts.
• Interpret and apply program rules and regulations.
• Collect, compile, analyze and evaluate data and make verbal or written presentations based on data.
• Reason logically, draw valid conclusions and make appropriate recommendations.
• Present clear and concise information orally and in written reports.
• Participate in and contribute to group meetings, conferences and interviews.
• Use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements.
• Obtain factual and interpretative information through interviews.
• Advise students individually and in groups on routine matters where required.
• Recognize multi-cultural, multi-sexed and multi-aged value systems and work accordingly.
• Make decisions and carry through with actions having implications with regard to other program or service areas.
• Perform assigned duties.

Required Education and/or Experience
Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field.
AND
Two years of full-time professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth.

• A Master’s degree in a job-related field may be substituted for one year of the professional experience. Additional specialized experience which demonstrates the applicant has successfully applied the knowledge and abilities of a Student Services professional may also be substituted for required education on a year-for year basis.

Additional Requirements for this Position
N/A Recruitment Preferences
Preference may be given to applicants with the following as they may be considered specialized skills:

• One year of full-time equivalent experience working directly with college students.
• Ability to write clear and concise statements, including use of proper grammar and correct spelling.

Special Requirements

• California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.
• The person holding this position is considered a “General Mandated Reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 (revised July 21, 2017) as a condition of employment.
• The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a “designated position” under the California State University’s Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category: Procurement Card Holder, 2) Note this designation is applicable only if Procurement Card is issued.
• Throughout employment in this position incumbent must maintain a valid California Driver’s License as well as continued completion and compliance of the CSU Defensive Driver’s Training course.

PHYSICAL REQUIREMENTS :
Incumbent/applicant will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position operating a personal computer for long periods of time and frequently moving about inside the office. Position requires frequent use of both standard and specialized computer and online applications. must walk/travel across campus to other offices or buildings on and off campus. Devices used include: personal computer/laptop, multi-line phone, fax, and copier.
WORK ENVIRONMENT :
Work is typically performed in an office environment operating business equipment. Position involves frequent interaction with students, faculty and staff to perform student advising and services support functions. Some travel between campus offices and attendance at evening and weekend events and local travel is required. Travel is via automobile. This position requires light travel for outreach purposes. Benefits
This position qualifies for benefits including tuition fee waiver (if eligible). Benefit Information
CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation.

Eligibility for Affordable Care Act ( ACA ) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage. About the University and Community
California State University ( CSU ), Chico is a comprehensive and residential public University, holding Hispanic-Serving Institution ( HSI ) designation and operating as part of the 23-campus CSU system. The University enrolls over 17,000 students from diverse cultural, ethnic, and socioeconomic backgrounds, with over half identifying as first-generation college students. Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.

The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from San Francisco Bay Area. A safe residential community, Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that CSU, Chico stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land and the waters that run through campus.

CSU, Chico is committed to recruiting outstanding candidates who reflect the diverse, intercultural, and intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of achievement gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and activities that support an inclusive, accessible, and equitable learning and working environment.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Open Date (posting open date) 10/15/2021 Close Date (posting close date) 11/05/2021 Open Until Filled No Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * You have been asked to deliver a 7-10 minute presentation to high school seniors and their parents, giving an overview of the value of pursuing higher education. Please describe your preparation for giving such a talk and include the important points you would cover.
   
   (Open Ended Question)
   
   
2. * What is your definition of diversity? How do you encourage people to honor the uniqueness of each individual? How do you challenge stereotypes and promote sensitivity and inclusion?
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Résumé
2. Cover Letter

Optional Documents

1. Optional Applicant Documents