Senior Data Management Specialist (Collegiate High School)

Senior Data Management Specialist (Collegiate High School)

Compensation: $18.20
Openings: 1
PeopleSoft ID: 4622
Formal review of applications begins: Oct 31, 2021
Department: Collegiate High School
Location: Tarpon Springs

Key Position Information:
Preferred Criteria:

Knowledgeable of the Pinellas County Schools FOCUS System, Excel, records and retention policies, state FTE student and staff reporting, and high school accelerated mechanisms such as IB, AP, and Dual Enrollment.


Position Summary:
This class is the fifth of six levels in the Administrative Services series. Performs advanced, complex clerical and data processing-related duties assisting a high school principal with activities pertaining to school master schedule preparation and individual scheduling of students, graduation eligibility determinations, transcripts, compensatory education placement, and progress reports. Work involves, but is not limited to, student/teacher data preparation, input/retrieval, production of hard copy and information storage requiring the use of computer hardware, software and peripheral equipment. In addition to other office clerical duties that may be assigned, is the designated facility contact person on data processing information emanating from the school site. Work is performed under general direction with considerable independence and is reviewed through conferences and results obtained.


Requirements::
Education:

High School Diploma required. Associate's degree preferred.

Experience:

Four years progressive experience providing administrative services.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Knowledge:

• Customer service principles;
• Advanced-level clerical and data processing in the preparation and maintenance of student and master schedules
• English language, grammar, and punctuation;
• Advanced administrative principles and practices;
• Data review techniques;
• Applicable mathematical concepts;
• Computers and related software applications.
• Keeps abreast of school board policy and state requirements for high school graduation and assists with student credit evaluation to determine graduation eligibility
• Assists in establishing data collection procedures for state- and district-mandated student and instructor information
• Assists administrator in the coordination of the school's data processing activities
• Utilizes Pinellas County School district student information system software and/or varied specialized clerical procedures to consolidate data, sort information, produce lists and generate reports such as student profiles, class load reports, student schedules, IEP's, free lunch reports, bus rosters, and daily attendance reports and various FTE reports
• Prepares, or provides lead direction to other clerical staff in the preparation of, specialized reports such as FTE Survey Documentation, Economic Survey, which may require statistical compilation and mathematical calculations
• Knowledgeable of record retention policies and procedures for the Pinellas County School district and SPC
• Performs other related duties as required

Skills:

• Prioritizing and assigning work;
• Composing routine and non-routine correspondence, memos, forms, and/or other related information;
• Proofreading and editing documents;
• Providing customer service;
• Using modern office equipment;
• Processing and reviewing data;
• Applying applicable mathematical concepts;
• Using a computer and related software applications;
• Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Physical:

• Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Responsibilities:
These duties are a representative sample; position assignments may vary.

Potential Frequency
1.
Prepares, or provides lead direction to other clerical staff in the preparation of, specialized reports such as FTE Survey Documentation, Economic Survey, which may require statistical compilation and mathematical calculations
Daily - 25%

2.
Provides advanced-level clerical and data processing assistance in the preparation and maintenance of student and master schedules
Daily - 25%

3.
Utilizes district student information system software and/or varied specialized clerical procedures to consolidate data, sort information, produce lists and generate reports such as student profiles, class load reports, student schedules, IEP's, free lunch reports, bus rosters, and daily attendance reports and various FTE reports
Daily - 20%

4.
Assists in establishing data collection procedures for state- and district-mandated student and instructor information
Daily - 20%

5.
May perform a wide variety of other clerical duties such as greeting visitors, maintaining records and files, answering the telephone, typing, registering / withdrawing students, distributing mail
10%

6.
Performs other duties of a similar nature or level.
As Required





To apply, visit https://web.spcollege.edu/hrapp/job/4622

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact Pamela Smith, the director of EA/EO/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.