See Position Description
Kentfield &/or Indian Valley Campus (Novato)
&/or Online, CA
PRIORITY SCREENING DATE: November 5,
Open Until Filled
All application materials must be received by the Priority
Screening Date in order to be considered during the initial
screening. Applications received after this date may be considered
thereafter at the discretion of the College until the position is
filled. This position performs its duties on both
the Kentfield and Indian Valley (Novato) campuses, so if not
already residing within the Bay Area, the successful candidate must
be willing to relocate.
Due to COVID-19, applicants should be prepared that if
selected to interview for a position at the College, all interviews
will be held remotely.
College of Marin strives to embrace diversity in all forms: it
strives to be an Inclusive community that fosters an open,
enlightened and productive environment and demonstrates sensitivity
to and respect for a diverse population.
COM serves a county population of approximately 250,000 residents.
Based on 2019-2020 academic year credit enrollment data, the
diversity of students at the college includes greater
representation than the county with regards to enrollment by
Hispanic/Latino (30% of enrollment), Asian (8%), Black/African
American (3%), and Multi-racial (6%) students.
College of Marin does not discriminate in employment on the basis
of, or perception of, race, ethnic group identification, ancestry,
color, religion, age, sex, national origin, sexual orientation,
physical disability, mental disability, gender, gender identity,
gender expression, marital status, medical condition, pregnancy,
genetic information, family and medical care leave, military or
veteran status, or prior record of arrest or conviction, and is
subject to Title IX of the Education Amendments of 1972, Title VII
of the Civil Rights Act of 1964 as amended, Civil Rights Act of
1991, Americans with Disabilities Act of 1990, and Section 504 of
the Rehabilitation Act of 1973. In accordance with Executive order
11246 (as amended), the College of Marin is an Equal Opportunity
Under the direction of the Accounting Supervisor or Fiscal Services
Director, perform a variety of specialized accounting duties in the
review, monitoring, development, analysis, maintenance, auditing
and adjustment of various College funds and accounts; review,
process and audit various transactions; prepare, maintain,
reconcile and audit a variety of financial and statistical data,
reports, statements and records.
- Perform a variety of specialized accounting duties in the
review, monitoring, development, analysis, maintenance, auditing
and adjustment of various College vendors and accounts; assist in
assuring financial activity of assigned funds and accounts complies
with applicable standards, requirements, laws, codes, rules,
regulations, policies and procedures.
- Review, audit, reconcile and adjust assigned College funds and
accounts; calculate, assemble, match, sort, tabulate, review and
post a variety of financial and statistical data; process, verify
and update accounts to reflect budget and expenditures; balance
accounts, audit for errors and make appropriate adjustments;
initiate and process account and budget transfers and other
transactions as needed.
- Prepare, process, verify and evaluate a variety of financial
transactions; calculate, prepare and assure accuracy of incoming
and outgoing payments; analyze and follow up on payments,
expenditures and vendor receivables; review and audit various
transactions such as requisitions, purchase orders and transfers to
assure compliance with established requirements and
- Research, review, compile, prepare, calculate, analyze and
revise financial and statistical data related to assigned accounts,
budgets and activities; compare and reconcile ledgers, statements,
invoices, billings, records, documents and reports to identify
errors and discrepancies; research, investigate and resolve
financial issues, errors and discrepancies.
- Distribute a variety of fiscal reports, correspondence and
documents (e.g. budgets, vendor history, etc.) for the purpose of
providing documentation and information to others.
- Process accounts payable in support of assigned fiscal
functions; collect and account for vendor monies; prepare and
follow up on invoices and purchase orders; review and evaluate
contracts and invoices to determine appropriate billing amounts;
receive, verify and process incoming invoices and credit memos;
check money totals against receipts and invoices to assure
- Maintain a variety of accounts payable files and records (e.g.
vendor lists, invoices, return check notices, electronic credit
card processing authorizations, declinations, and resolutions etc.)
for the purpose of providing up-to-date reference and audit trail
- Input, code and update a variety of financial and statistical
data in an assigned computer system; establish and maintain
automated records, databases and files; initiate queries, develop
spreadsheets and generate a variety of computerized reports and
documents; assure accuracy of input and output data.
- Reconcile and process Financial Aid and Direct Loan check runs.
Ensure accurate specifications for file upload to financial
institutions. Upload positive pay files to Marin County Department
of Finance and banking entities. Interface with banking entities
contracted by the district regarding "never issued" issued checks
for these student payments.
- Prepare and maintain a variety of financial and statistical
reports, statements and records related to income, expenditures,
accounts, budgets, programs, transfers, billings, balances and
assigned duties; review, audit and evaluate financial statements,
records and reports to assure accuracy, completeness and compliance
with established guidelines; make corrections as needed.
- Prepares a variety of fiscal reports, correspondence and
documents, etc. (e.g. accounts payable reports, IRS Forms 1099-MISC
tax forms, sales and use tax reports, etc.) for the purpose of
providing documentation and information to others and ensuring
timely compliance with accounting requirements.
- Track and analyze all district utility accounts monthly for
internal and external reporting; prepare and process electronic
utility payments. Estimate and compile projections for the year as
requested. Audit and research new and recurring lease invoices for
- Review and process all procurement card holder accounts. Ensure
that monthly card holder reports and supporting documentation
adheres to district policy and procedures. Generate individual
electronic procurement card statements and reconcile to the master
district statement within a strict deadline. Audit and reconcile
procurement card reports and supporting documents. Maintain
cardholder access and purchasing limits.
- Processes a variety of fiscal information (e.g. managing
student refunds , account reconciliation, file transfer to county,
vendor invoices, return check replacements, , etc.) for the purpose
of ensuring that invoices are properly approved for payment,
payments are made in a timely manner and records are updated,
and/or ensuring compliance with accounting requirements.
- Reconciles bank account transactions related to accounts
payable activity. Serve as a back-up for processing cash
statements, deposits, electronic fund transfers, etc. for the
purpose of maintaining accurate balances and complying with
district accounting practices.
- Communicate with administrators, personnel and various outside
organizations to exchange information and resolve issues or
concerns. Responds to inquiries from a variety of sources (e.g.
district staff, vendors, students, parents, etc.) for the purpose
of providing necessary information for completing transactions,
taking action and/or complying with established fiscal
- Provide technical assistance to personnel, students, vendors
and others concerning assigned accounting functions; respond to
inquiries and provide detailed and technical information concerning
related accounts, standards, requirements, processes, transactions,
issues, records, reports, requirements, laws, codes, regulations,
policies and procedures.
- Supports the accounts payable function of the District for the
purpose of ensuring the timely processing of District payables.
Participate in pre-production accounts payable system testing for
Banner and Evisions upgrades. Work closely with College of Marin
Information Technology staff to perform system testing.
- Generate test positive pay file and warrants for the County
Department of Finance. Report, analyze and resolve Banner accounts
payable system problems with system vendor. Work with Ellucian to
provide documentation and feedback on system errors. Ensure daily
sub-ledger balancing; research discrepancies and complete
Requirements & Desirables
- Assists other personnel for the purpose of supporting them in
the completion of their work activities.
- Operate a variety of office equipment including a calculator,
copier, fax machine, typewriter, computer and assigned
KNOWLEDGE, SKILLS AND ABILITIES: (Desirable Attributes
- An Associate's and/or Vocational School Degree with study in
job related area and two (2) years of related experience;
- Any combination of education and training equivalent to two (2)
years of college-level coursework from an accredited institution in
a related field and/or two (2) years of increasingly responsible
work experience; and
- Demonstrated sensitivity to and an understanding of the diverse
academic, socioeconomic, cultural and ethnic backgrounds
disabilities and learning styles of community college students and
is required to perform business math including
calculation of fractions, percents and/or ratios; interpret written
procedures, write routine documents and speak clearly; and
understand multiple step instructions. Specific knowledge required
to satisfactorily perform the functions of the job includes:
accounting/bookkeeping principles, independent contractor laws,
federal income taxation reporting requirements, and local sales and
use tax regulations. Knowledge of accounts payable and purchasing
processes, proper FOAP coding, and budgetary constraints.
Understanding of Banner and Evisions system upgrades for proper
testing. Understanding of Marin County Finance Department and
banking entity's systems for proper uploading of positive pay
are required to perform multiple technical tasks
with a need to upgrade skills due to changing job conditions.
Specific skills required to satisfactorily perform the functions of
the job include: operating standard office equipment; performing
basic to complex bookkeeping/ accounting procedures including
account reconciliation; preparing and maintaining accurate records;
and utilizing pertinent software applications. Use of new or
additional equipment/software brought about by new technology shall
be incorporated consistent with the level of responsibility and
complexity of this job. Skill in efficiently generating,
customizing, and analyzing vendor portal reports for procurement
card and utility accounts activity. Skill in using MS Excel for
is required to schedule activities; often gather,
collate, and/or classify data; and use basic job related equipment.
Flexibility is required to work with others under a wide variety of
circumstances; analyze data utilizing defined and similar
processes; and operate equipment using standard methods of
operation. Ability is also required to work with a significant
diversity of individuals and/or groups; work with data of varied
types and/or purposes; utilize job related equipment; perform
system testing for Banner, Evisions, and Marin County Finance
Department upgrades; and report, analyze and resolve Banner
accounts payable system problems. In working with others, problem
solving is required to analyze issues, create plans of action and
reach solutions; with data analysis and evaluation it is
significant; and with computer/computerized data it is significant.
Specific abilities required to satisfactorily perform the functions
of the job include: communicating with diverse groups; meeting
year-end processing deadlines and schedules; ensure items are
processed in the correct fiscal year; establishing effective
working relationships; working with frequent interruptions; and
working with detailed information/data. Sensitivity to and
understanding of the diverse academic, socioeconomic, cultural and
ethnic backgrounds, disabilities and learning styles of community
college students and staff.
CONDITIONS OF EMPLOYMENT:
Prior to employment, the selected candidate will be required to
complete the following:
REQUIRED APPLICATION DOCUMENTS
- In accordance with Federal Law all employees must provide proof
of eligibility to work in the United States.
- Criminal Justice/Fingerprint Clearance.
- COVID-19 Vaccination Status: All employees new to the District
who access campuses or other District facilities, and/or
participate in off-site work in-person for the District, must be
fully vaccinated against COVID-19, prior to employment unless
approved as exempt due to verified medical or religious reasons (as
defined in federal or state laws and regulations).
- California Education Code, Section 87408.6 requires persons
employed by a community college in an academic or classified
position to submit to a TB risk assessment developed by CDPH and
CTCA and, if risk factors are present, an examination to determine
that he or she is free of infectious TB; initially upon hire and
every four years thereafter.
- DISASTER SERVICE WORKERS: All Marin Community College District
(MCCD) employees are designated Disaster Service Workers through
state and local law
(California Government Code Section 3100-3109).
Employment with the MCCD requires the affirmation of a loyalty oath
to this effect. Employees are required to complete all Disaster
Service Worker-related training as assigned, and to return to work
as ordered in the event of an emergency. For more information,
please see the MCCD
Emergency Operations Plan.
- Candidates applying for positions with the Marin Community
College District may be disqualified from consideration should
their conviction history not meet the standards established under
the California Education Code.
The following documents must be attached to your application in
order to render it complete. Use the Attachment Type indicated in
parentheses when making your attachments.
Supplemental & Salary Information
- Cover Letter (cover letter)
- Resume (resume)
- Transcript conferring Associate's degree or showing whatever
coursework you have completed and are using as the basis for your
application as described in the Requirements section, above.
- STATEMENT: Please provide a response to the following prompt
(one page maximum): College of Marin's commitment to educational
excellence is rooted in providing equitable opportunities and
fostering success for all members of our diverse community.
Practices and outcomes related to diversity and inclusion are vital
measures of institutional excellence. How would you contribute to
College of Marin's effort of enhancing diversity in a meaningful
Responsibilities include: working under standardized instructions
and/or routines focusing primarily on results; providing
information and/or advising other persons; and operating within a
defined budget and/or financial guidelines. Significant utilization
of resources from other work units is required to perform the job's
The usual and customary methods of performing the job's functions
requires the following physical demands: some lifting, carrying,
pushing and/or pulling; some climbing and balancing; some stooping,
kneeling, crouching and/or crawling; significant reaching,
handling, 10-key and keyboarding. Generally the job requires 70%
sitting, 15% walking and 15% standing. The job is performed under
minimal temperature variations, a generally hazard free
environment, and in a clean atmosphere.
Starting Salary Range:
$31.70 - $34.96 per hour (step 1 -
3). Normal entering step is Step 1.
Please refer to our Human
website for salary schedules.
Indian Valley Campus in Novato, CA
1.0 - full-time
Months per Year:
Monday - Friday
8am - 4pm
CLASSIFICATION & RETIREMENT PLAN:
Employees in classifications represented by the California
School Employees' Association (CSEA)
Chapter 196 and are
required to comply fully with the CSEA/Marin Community College
District (MCCD) Collective Bargaining Agreement. CSEA
employees are also members of the California Public Employees
Retirement System (CalPERS), to which the member contributes up to
7% of their reportable compensation on a monthly basis.
General information regarding rights and responsibilities under the
Agreement can be found in the Collective Bargaining Agreements
section of our Human Resources
Applications must include the documents listed in the Required
Documents section to be rendered complete; incomplete applications
will not be accepted. Screening will begin after the priority
screening date. Applicants selected to interview will be contacted
to schedule an interview appointment with the screening committee;
however, applicants will be notified of their status, either way,
following the screening. Regrettably, College of Marin is not able
to offer reimbursement for travel to interviews at this time.
To apply: https://www.schooljobs.com/careers/collegeofmarin/jobs/3268621/accounting-specialist?pagetype=promotionalJobs