Office Assistant - Accounts Payable

Office Assistant - Accounts Payable
University of Puget Sound
Job ID: 6150
Location: Student Union-Dining Services
Full/Part Time: Part Time
Regular/Temporary: Regular

Staff Posting Details
Appointment: Regular, part-time, (.75) FTE. The position is 32 hours per week, year round, Monday through Friday.

Position Summary:

The position performs a variety of general office support, such as reception, ordering of office supplies, and special projects. Responsible for all duties and analytics related to accounts payable for Dining and Event Services (DES). Responsible for all Logger Card duties.

Essential Job Functions and Responsibilities:

Responsible for general office administrative support, including fielding telephone calls, ordering office supplies, and assisting staff with administrative matters. Assists students with concerns regarding meal point usage; investigates, runs reports, analyzes data and works with Security Services when fraud is suspect. Codes all vendor invoices and coordinates invoice processing with the Finance department. Reconciles vendor payments with the university's system of record. Audits monthly statements from vendors, requests invoices that are missing, requests credits for undocumented and unsubstantiated charges on invoices. Serves as back-up in maintaining the cash vault, which includes reconciling petty cash and cashier bags. Assists with deposit activities as needed. Reviews PeopleSoft monthly to ensure proper coding is applied to the GL. Maintains a comfortable and pleasant environment for guests/staff colleagues. Adheres to policies as outlined in the DES Handbook. Assist students/faculty/staff with University ID/Logger Card creation and adding funds to Faculty/Staff debit accounts. . Coordinate Logger Card activities including, monitor emails, review photo submissions and accept or deny and create cards for first year orientation. Organizes the carding event and maintain the Logger Card web page. Performs other duties and work on special projects as assigned by supervisor.

Qualifications:

Familiarity with regulations regarding the taxability of items. Basic understanding of general accounting principles. Knowledge of commonly used accounting software. Keyboarding and 10-key ability. Experience with Microsoft Office Suite, intermediate skill level with Excel. Demonstrated customer service skills. Ability to establish and maintain strong working relationships with colleagues, faculty, administrators and staff. Ability to organize and prioritize multiple tasks with frequent interruptions to meet deadlines. Excellent written and verbal communication abilities. Ability to work independently or in a group to achieve a common goal. Ability to pass background inquiry. Regular and predictable attendance. Ability to respectfully work, communicate and provide leadership within a diverse campus community.

Education: High School diploma or GED; preferred Associates degree in a related field of study.

Experience: A minimum of one year related experience is required. Or, a combination of education, experience, and skills that demonstrates the ability to perform the essential job functions of the position.

Language Skills: Must be able to speak clearly, listen attentively, read, write, and understand English.

Physical Demands: Regularly required to sit, stand and walk.

Compensation and Benefits: Up to $18.65/hr DOE. Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

Puget Sound offers a generous benefits package. For more information, visit: https://pugetsound.edu/human-resources/benefits

Application Deadline: Review of application materials will be immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:

Resume Letter of Interest

Applications submitted without the required attachments will not be considered.

All offers of employment are contingent on successful completion of all required background checks and if applicable for the position, drug screen, physical test and functional assessment. All new hires will be required to submit proof of COVID-19 vaccination or approved exemption.

Diversity Statement:

We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives. We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community. We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: https://pugetsound.edu/about-puget-sound-0/mission-core-values/institutional-equity-diversity

The University of Puget Sound is an equal opportunity employer.


How to Apply
For complete job description and application instructions, visit: www.pugetsound.edu/employment

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" (http://www.pugetsound.edu/about) to learn more about the college.

As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA





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