Executive Associate II

Job Vacancy Announcement

Position Information

Position Title

Executive Associate II

Position Type

Staff

Department

Enterprise Technology

FLSA

Non-Exempt

Union/Non Union

Non Union

Full Time or Part Time

Full Time

Grade

11

Salary Range

Hiring Salary Range

$51,851 to $57,036/Annually

Fixed Term/Tenure Track (Faculty Only)

Regular or Temporary

Regular

Job Description Summary

The Executive Associate to the Vice President of Enterprise Technology serves as assistant to the Vice President for Enterprise Technology and performs highly diversified duties with direct responsibilities for effective operation of the office and support of the administrative management of the area. The Executive Associate is responsible for providing highly professional executive and administrative support across a range of tasks to include managing the office of the Vice President, calendar management, meeting coordination, prioritizing work assignments, and ensuring timely completion of technology reports and projects.

Minimum Qualifications

1. One to two years of college credit (30 credit hours is equivalent to one year) or equivalent formal training in the office of a CEO as an Office Manager or related field.
2. Combination of education and related experience for a total of four to five years. Associates degree preferred.

Criteria

CRITERIA : The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. Please ensure that your application and attached documents address the criteria listed below.

1. Manages the vice president’s office, prioritizes work, and ensures timely completion of tasks.
2. Assumes responsibility for the day-to-day operation of the vice president’s office
3. Coordinates and monitors work within the vice president’s area of responsibility for timely submittal of reports and the attainment of other critical project deadlines.
4. Creates and responds orally and/or in writing to inquiries directed to the office of the vice president addressing general Enterprise Technology operations.
5. Reviews, screens, refers and/or resolves inquiries/problems relating to the Enterprise Technology area.
6. Composes and disseminates correspondence related to office issues.
7. Interprets, communicates and applies rules, regulations, laws, policies and procedures of the college.
8. Communicates the policies and procedures of the Enterprise Technology area to the college community.
9. Works with the Vice President for Enterprise Technology to prepare Enterprise Technology documents for release to the college community, distribution to the Senior Team, vendors, and for the completion of processing through the appropriate channels.
10. Acts as liaison between the vice president and his staff, the college, vendors, and the community.
11. Collects, enters, edits and submits annually Enterprise Technology data for the Campus Computing Project Survey and the Educause Core Data Survey.
12. Oversees the procurement of the Enterprise Technology division’s recurring contracts for memberships, dues and subscriptions.
    
    

KNOWLEDGE, SKILLS & ABILITIES

1. Strong knowledge of general office management and organization.
2. Strong organizational skills.
3. Knowledge of modern office practices, procedures and equipment;
4. Knowledge of business English, accounting procedures, and proofreading.
5. Knowledge of modern office practices, procedures and equipment.
6. Ability to supervise employees.
7. Ability to type accurately.
8. Strong knowledge and experience using Microsoft Office, ERP, and SIS systems.
9. Ability to perform detailed work independently, as well as in a team environment.
10. Must possess good communication skills and be able to communicate effectively in written and spoken English.
11. Strong customer service skills.
12. Skilled in taking minutes of meetings, composing and filing correspondence, dealing with the public, both in person and on the telephone, and as a timekeeper.
13. Ability to multitask.
14. Ability to work with people at all levels.

Job Requirements

1. Must be available to work Monday – Friday, 8:30 a.m. to 4:30 p.m. Work schedule subject to change based on the needs of the department.
2. Ability to communicate effectively in spoken and written standard English.
3. As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Is Background Check Required?

Yes

Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?

Posting Detail Information

Posting Number

PGCC168811/12

Open Date

01/27/0022

Close Date

Open Until Filled

Yes

Background Check Statement

Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.

Special Instructions to Applicants

Applicants who apply by Thursday, February 3, 2022 will have first consideration.

Prince George’s Community College values the safety of its students, faculty, and staff. As part of that commitment, the College has announced effective October 21, 2021, all students, faculty, and staff must be vaccinated against COVID -19 or tested for the virus weekly. As a prospective or new employee, you will be required to comply with this mandate and all the necessary safety protocols, including wearing a mask. Please direct your questions related to the vaccination, testing, mask mandates, and requirements for exemptions to VMPO@pgcc.edu .

Application Status ; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Which of the following best describes your level of completed education? (Education details must be included in your application.)
   • Master's Degree or above from an accredited college/university
   • Bachelor's Degree from an accredited college/university
   • Associate's Degree from an accredited college/university
   • One to two years of college credit (30 credit hours is equivalent to one year)
   • Less than 30 credits from an accredited college/university
   • High School Diploma or GED
   • None of the above
2. * Do you have a combination of education and related experience for a total of at least four years? See minimum qualifications for this position.
   • Yes
   • No
3. * Briefly describe your experience referenced in the previous question. Do not enter 'See Resume'
   
   (Open Ended Question)
   
   
4. * How did you hear about this employment opportunity?
   • HERC
   • HigherEd Jobs
   • Hispanic Outlook
   • Indeed
   • Personal Referral
   • PGCC Website
   • Social Media (LinkedIn, Twitter, Facebook)
   • The Chronicle of Higher Ed
   • The Washington Post
   • Other: Please indicate below
   • Educause
5. How did you hear about this employment opportunity? If you selected 'Other' please indicate source:
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcripts
2. Letter of Recommendation 1
3. Letter of Recommendation 2
4. Curriculum Vitae
5. Other