Transcript and Records Generalist

Posting Details

Job Title Transcript and Records Generalist Posting Number S1008P Classification Title
Summary
Ensures recording of all received and processed academic records and requests as they relate to student coursework, transferwork, transcripts and new student files. Provides communication support for transcript and record analyst regarding student academic records. Position qualifies to work remotely subject to CBU Telecommuting policy. Essential Duties and Responsibilities
1 . Process student readmits including updating program enrollment and transcript records.
2. Build program enrollment records for new students.
3. Manage records and holds of outstanding transcripts and test scores for new students lacking official records at time of admission.
4. Manage receipt of incoming and outgoing documents and files
5. Provide assistance with entry of transfer work on student transcripts.
6. Process new student academic files including evaluating high school transcripts and test scores for placement.
7. Assist with student communications and notifications.
8. Prepares records such as agendas, notices, minutes, and resolutions for transcript and record analyst meetings.
9. Assist in managing student requests for meetings for transcript and records staff.
10. Provide support in the graduation and degree posting process. Supervisory Responsibilities
This position has no supervisory responsibilities. Other Knowledge Skills and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Skill in the use of personal computers and related software applications.
• A thorough knowledge of: Business English and arithmetic; general office methods, procedures and practices.
• Ability to plan, develop, and coordinate multiple projects.
• Ability to read and write at a level appropriate to the duties of the position.
• Ability to gather data, compile information, and prepare reports.
• Strong interpersonal and communication skills, and the ability to work effectively with a diverse faculty, staff and student body.
• Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
• Strong organizational skills and detail oriented.
• Ability to maintain confidentiality.
• Excellent telephone courtesy, knowledge and experience.
• Ability to coordinate and organize meetings and/or special events.
• Ability to interpret, adapt, and apply guidelines and procedures.
• Ability to create, compose, and edit written materials.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to resolve customer complaints and concerns.
• Ability to investigate and analyze information and to draw conclusions.

Education and/or Experience
Associate degree (A.A) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
MATHEMATICAL SKILLS : Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Open Date 10/12/2021 Remove from Web Open Until Filled Yes Special Instructions to Applicants Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting https://jobs.calbaptist.edu/postings/6770 Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you a Christian?
   • Yes
   • No
2. * Do you attend church regularly?
   • Yes
   • No
3. If no, please explain (required):
   
   (Open Ended Question)
   
   
4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
   • Yes (I am familiar and not in conflict)
   • No (I am in conflict or not familiar)

Applicant Documents
Required Documents Optional Documents

1. Resume
2. Cover Letter
3. Letter of Reference 1
4. Letter of Reference 2
5. Other Document
6. Other Document 2