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JBLM Testing and Enrollment Specialist (Program Specialist 2)

Employer
Pierce College
Location
Washington, United States
Salary
Salary Commensurate with experience
Posted date
Oct 13, 2021
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PIERCE COLLEGE
A Community College District in Puyallup and Lakewood, Washington
invites applications for the position of:

JBLM Testing and Enrollment Specialist (Program Specialist 2) SALARY: $3,294.00 - $3,792.00 Monthly
$39,528.00 - $45,504.00 Annually OPENING DATE: 10/13/21 CLOSING DATE: 11/01/21 05:00 PM POSITION SUMMARY: Effective August 30, 2021, Pierce College will be a “fully vaccinated campus” under the state’s higher education guidance, which means that COVID-19 vaccination (or allowable exemption) will be required for all employees and students. More information can be found here: 
https://www.pierce.ctc.edu/vaccinated-campus.
 
The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world.

 
Recognized by the Aspen Institute as one of the Top 10 community colleges in the nation, Pierce College is an innovative and equity-focused community college dedicated to helping all students achieve their academic and professional goals. Check out our Aspen Institute Award for Community College Excellence. This is Pierce College's second time as an Aspen Prize top finalist.
 
Please note
Pierce College is transitioning back to working in the office at Pierce College Fort Steilacoom after more than a year of primarily-remote work. This position will be required to be on site four to five days a week. Health and safety precautions are in place.

About the District

The college enjoys a strong presence in the community and participates in numerous partnerships with business, community, government, and educational organizations. Want a feel for our District? Take a peek with aerial campus views.
 
Pierce College at Fort Steilacoom
Located on a beautiful 140-acre site with views of Mount Rainier and recreational Waughop Lake, the campus enjoys modern facilities that include state-of- the-art teaching and learning spaces; an immersive, full-dome digital planetarium; child development center; and a health education center.
 
Pierce College at Puyallup
Located on a luscious site with 125-acres of wooded land including modern facilities and beautiful spaces for exploring.
 
Pierce College at Joint Base Lewis McChord
Located at the Joint Base Lewis-McChord military sites, serving many of our military and active duty families serving our country.

Position Summary

The Pierce College at JBLM, Testing and Enrollment Specialist, supports a diverse military-connected population seeking testing and entry services to support their career and educational goals. The Testing and Enrollment Specialist guides this population through all aspects of the testing and enrollment processes and manages the fast-paced daily operations of testing centers located on McChord Field and Lewis-Main. They serve with a high standard of care, attention to cultural sustainability and equity principles, and use this knowledge to design, implement and assess practices to meet the needs of the population served.

ESSENTIAL FUNCTIONS: Testing Responsibilities
  • Provide holistic and culturally sustainable testing services to new, continuing and returning test candidates.
  • Participate in the ongoing planning and implementation of equitable placement policies and practices.  
  • Serve as main point of contact for multiple test platforms (College Board, PearsonVue, Public Safety, etc.) and other colleges and universities using proctoring services.
  • Maintain proctor certification for all tests administered (CLEP, DSST, PearsonVue, PST, etc.).
  • Conduct testing sessions and maintain the integrity of all testing materials as appropriate to the specific regulations.
  • Review testing schedule and practices each term and assess effectiveness in meeting needs of the community served; propose changes and improvements.
  • Maintain and review testing logs, sessions, reports and other documents as required.
  • Exercise independent judgement in interpreting and applying rules and regulations in compliance with various testing platforms.
  • Maintain testing center statistics including number of people tested, number of tests given and types of tests.  
  • Prepare weekly, monthly and annual reports.
  • Assure centers are equipped with materials and resources necessary to administer all testing sessions.
  • Update and maintain the test center process and procedure manual.
  • Assist students in navigating the different test platforms and provide excellent customer service to those individuals interested in testing.
  • Stay current on vendor platform changes in security and processes, and communicate changes to teammates and partners in the defined timeframe.
  • Coordinate technology upgrades with District IT and Director of Enrollment Services. 
  • Stay current on best practices in the field of testing and use information to recommend improvements in services.
  • Collaborate with partners to develop, implement and lead opportunities to increase standardized test utilization in targeted populations.
  • Create practices that inform and invite test candidates of credit-eligible examinations to explore options with Pierce College.
Enrollment Service Support
  • Contribute to an atmosphere that makes all students feel affirmed, empowered and valued, specifically our systemically non-dominant students.
  • Provide systematic communication with students through multiple methods, including district approved technology.
  • Provide general information to prospective students outlining courses, certificates and degrees available with Pierce College. 
  • Collaborate with the Admissions and Outreach specialists to develop practices that support test candidates through the admissions process.
  • Assist students in using and understating the class catalog and class schedule.
  • Maintain working knowledge about funding resources (Financial Aid, Military TA, MyCAA, etc.).
  • Assist with telephone support, referring calls to appropriate personnel for action, taking messages and managing voicemail box.
  • Schedule new and returning advising appointments for students. 
  • Assist with managing multiple email accounts.  
  • Provide information on policies and procedures for enrollment with Pierce College.
Miscellaneous
  • Participate in shared governance and/or department representation opportunities as appropriate.
  • Assist with special projects and other duties as assigned.
  QUALIFICATIONS: Required Education
  • Bachelor's degree with a focus on Education, Counseling, Psychology, Public Affairs /Administration, other related fields.
Required Experience
  • Demonstrated experience providing culturally sustaining services and assistance.
  • One (1) year experience in providing excellent customer service in a fast pace environment. 
  • Experience working with electronic information management systems/database software.
  • Experience in providing effective referrals for students or clients.
  • Demonstrated experience working with privacy laws and confidentiality of information and records.
  • Demonstrated experience assisting individuals in problem solving, identifying needs and exploring options.
  • Experience in administering standardized tests.
Desired Qualifications (education/experience)
This position works primarily with a diverse military-connected population. We welcome applicants with experience in military culture, and/or a strong desire to work with military-connected students, students of color, single parents and second language learners. Candidates with second language skills, particularly in Spanish, Korean, and/or German are desired.

Required Competencies
KNOWLEDGE, SKILLS, ABILITIES, TRAITS & CHARACTERISTICS

Equity, Diversity and Inclusion (EDI)
Actively engages in and supports the racial equity/anti-racist mission of the college; works positively and effectively with individuals of diverse cultures, socioeconomic and educational backgrounds; values organization diversity; treats others with respect and promotes cooperation.; strives to eliminate barriers for systemically non-dominant students by interrogating systems and supporting practices based in anti-racism and racial equity.

Customer Relations
Embraces a student-centered philosophy; demonstrates sensitivity to customer needs, attitude and concerns; provides a positive environment and personal experience to the student; actively engages in service quality assessments and follow-up; demonstrates ability to interpret student need and provide information beyond what may be asked.
 
Personal Credibility
Respects the confidentiality of information or concerns shared by others and when necessary, states when confidentiality cannot be compromised; takes responsibility for own mistakes and does not blame others.
 
Ethical Behavior
Adheres to high standards of integrity and honesty; demonstrates support for the organization’s commitment to public service; efficiently/effectively/appropriately uses state resources, complies with laws, rules, policies and procedures.
 
Job Management
Takes responsibility and initiative for own work performance and balancing critical job requirements; reports to work on-time and ready to perform functions of the position; manages one’s time and priorities to ensure tasks are completed in a timely and effective manner; uses systems to organize, prioritize and keep track of information and/or work in progress; ability to multitask in high pressure environment; exhibits attention to detail; maintains accurate and complete electronic and manual records.
 
Teamwork
Works effectively and productively with others; gives honest and constructive feedback to other team members; treats all people with respect, courtesy and consideration; uses motivational techniques to encourage self and others to identify and reach goals.
 
Adaptability & Flexibility
Positively responds to change, embracing and using new practices or values to accomplish goals and solve problems; adapts to changing business needs, conditions and work responsibilities.
 
Technical Expertise
Demonstrates appropriate depth of knowledge in assigned areas; effectively applies technical knowledge to solve a range of problems; initiates own learning about software and its efficiencies.  
  • MS Excel skills to create and manipulate large or complex spreadsheets using simple to complex formulas, import data from other sources.
  • MS Work skills using standard functions to create, format, edit, preview, print and save documents; use mail merge.
  • Outlook skills to compose, send and respond to electronic email; ability to upload documents; utilize calendar and meeting request functions.
  • Internet skills to navigate the web, find and download information, and direct others to online resources.
Special Requirements and/or Conditions of Employment
  • Ability to meet and maintain security requirements as set by JBLM security forces.
  • Candidate may not be involved as an instructor or student in any courses, workshops, or tutoring activities in the subject areas offered by the College Level Examination Program (CLEP).
APPLICATION PROCESS: To be considered for this position, applicants must
  • Meet the required qualifications as outlined in this announcement. 
  • Complete the online application profile at https://www.pierce.ctc.edu/hr
  • Apply for the specific job opening.
  • Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. At Pierce College, we value culturally competent and compassionate individuals who bridge diverse backgrounds and perspectives in support of academic equity and excellence. In your cover letter, please address how you will support the mission of Pierce College to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. Please include in your response how your previous education and/or professional experience contribute to your effectiveness in promoting a climate of student success for a diverse community of learners. (Cover Letter)
  • Upload (attach) detailed résumé of all educational and professional experience. (Résumé) 
  • Transcripts are not required in order to apply for this position; however, if you are selected for an interview, you will be asked to bring copies of unofficial transcripts showing completion of the required level of education. Please upload current copies of your transcripts, if available. Unofficial copies of all college and university transcripts must include degree received and conferral date. International transcripts must include a foreign transcript evaluation. For a list of approved credential evaluation services visit: www.naces.org/members.htm (Unofficial transcripts acceptable for application process; official transcripts required upon hire). (Transcripts)
  • Upload (attach) a list of at least two professional references with names, addresses, telephone numbers, and e-mail addresses. Letters of recommendation will not be accepted. (References)
  • Provide a response to the following question. (Supplemental Questions)
1. How does this position impact the College's goal to support all students and to achieve racial and social equity in pursuit of mission? Please limit your response to a maximum of 500 words.

Terms of Employment
This is a full-time (40 hours per week) classified, overtime-eligible position with Pierce College District. The primary work location will be at Joint Base Lewis-McChord campuses but infrequent travel to Pierce College campuses or sites may occur. Work hours are between 8:00 a.m. and 5:00 p.m. Monday through Friday with occasional evenings and weekend work, and occasional travel as required. This position may be subject to reassignment between campuses or sites.  

Salary & Benefits
The starting salary range of this position is $3,294.00 - $3,792.00 a month (dependent upon qualifications), with annual periodic increments up to $4,398.00. However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr-benefits. 

Physical Work Environment
This position works in an office setting on an active military installation. You may be exposed to loud noises due to proximity to the airfield and firing ranges and may be in proximity to uniformed personnel with weapons, service animals, or specialized military equipment.  In the office, you may sit for periods of time, or have frequent interruptions requiring you to get up and down to assist test candidates, students or visitors.  

Reasonable Accommodation
Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.
 
Screening & Interview Process
Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.

Please note
This is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the District's needs will be eligible for further consideration. Notification of application status normally occurs 4 to 6 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include written, oral and performance examinations, and final interviews.

Conditions of Employment
Per Governor Inslee’s Proclamation 21-14.2 , state employees must be fully vaccinated no later than October 18, 2021. Your vaccine status will be verified upon hire.
 
An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.
 
Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.
 
Bargaining Unit
This position has been designated as a bargaining unit position represented by the Washington Public Employee Association (WPEA).
 
Equal Opportunity

The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.
 
For more information about this position or assistance regarding your application, contact Human Resources at: jobs@pierce.ctc.edu.
 
Questions regarding equal employment opportunities or discrimination may be directed to the following:
 
Sean Cooke, Title IX Coordinator
(253) 840-8472
 
Holly Gorski, Vice President for Human Resources
(253) 964-6519
 
Paula Henson-Williams, District Affirmative Action Officer
(253) 864-3229


    APPLICATIONS MAY BE FILED ONLINE AT:
https://www.pierce.ctc.edu/hr

9401 Farwest Drive SW
Lakewood, WA 98498
253.964.7342

jobs@pierce.ctc.edu

 

 

JBLM Testing and Enrollment Specialist (Program Specialist 2) Supplemental Questionnaire   * 1. 1. How does this position impact the College's goal to support all students and to achieve racial and social equity in pursuit of mission? Please limit your response to a maximum of 500 words.

* Required Question
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