Senior Executive Assistant

Summary:

VCU School of Nursing is seeking a Senior Executive Assistant to provide professional administrative support to the Office of the Dean and Associate Dean for Business and Administration, including support of standing meetings in the School of Nursing.

This position is a front-facing, in-person position and is not eligible for flexible work arrangements.

General Responsibilities:

* Provide administrative support and office management to the Dean’s Office
* Provide committee management and support
* Provide administrative support to the Associate Dean for Business and Administration (ADBA)
* Provide financial management by ensuring expenditures comply with State and University policies and procedures
* Manages travel for the Dean and processes travel authorizations and reimbursements, following all regulations, policies and procedures, and timelines
* Other duties as assigned

Experience and Education:

Minimum Hiring Standards:

Knowledge:
* Knowledge of university administrative and fiscal policies.
* Knowledge of current state of science in expectations for high level performance of executive assistants and office management.
* Knowledge of federal, state and university policies and procedures related to office administration.
* Knowledge of relevant computer software programs, including windows operating system, Microsoft office programs, email, calendar programs, university internet systems, and use of the web for access to resources.

Skills:
* High level communication skills, oral, written and interpersonal.
* Customer service skills with diverse groups.
* High level organizational skills, accuracy and attention to detail, skillful in following both written and verbal instructions, computer proficiency in required programs.

Abilities:
* Ability to work independently, relying on sound judgment and professional skills.
* Ability to set priorities and meet deadlines in a high-paced environment that has demands from diverse constituent groups.
* Ability to deal with conflicting demands and perspectives in terms of service needs.
* Ability to communicate effectively verbally and written.
* Ability to engage in effective problem solving, function independently and demonstrate initiative, and work as an effective team member.
* Ability to identify and meet continuous quality improvement needs, uses technology to maximum efficiency.
* Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU.

Required:
* High school diploma or equivalent.
* Ability to accurately perform basic mathematical calculations.
* Demonstrated experience as an administrative assistant.
* A record of excellent customer service and communication skills.
* Successful work history demonstrating either effective project management or management of multiple complex tasks.
* Experience with word processing, spreadsheets and databases.
* Ability to work some evenings and weekends for special events of the School.

Preferred Hiring Standards:
* Post-secondary education or equivalent
* Employment experience within a university setting
* Experience working for senior level administration
* Experience with training in long range projecting of complex schedules and financial management
* Extensive knowledge of organizational systems and operations of academic schools
* Knowledge of Banner software system

Position Specific Physical and Cognitive Requirements:

Essential: Verbal communication, Written Communication, Memory, Reading, Reasoning, Analyzing, Hearing, Logic, Standing, Sitting, Walking, Repetitive Motion, Fast pace, Multiple stimuli, Intense customer interaction, Frequent change

Marginal: Light lifting, Reaching, Bending, Average pace

Salary Range: $55,000 - $70,000



Position Details:

Department: School of Nursing/Office of the Dean
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 100%
Exemption Status: Non-Exempt



Contact Information:

Contact Name: Demmie Pennix

Contact Email: dpennix@vcu.edu

Contact Phone: (804) 628-7583