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Graduate Registration Coordinator



Aurora University seeks talented staff and administrators who are passionate about supporting an inclusive community dedicated to the transformative power of learning.

Position Purpose: The Graduate Registration Coordinator supports learning by providing administrative support to the School of Social Work and other Graduate programs as needed; especially in the areas of registration and enrollment.

Core Competencies:

  • Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers, and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
  • Upholds the Mission Statement:Aurora University an inclusive community dedicated to the transformative power of learning.
  • Handles all information with tact and discretion and recognizes the confidential nature of university business.
  • Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.


  • Essential Job Functions:

  • Provides administrative support for the School of Social Work and the MSW/DSW Program Director
  • Processes incoming admissions files for MSW/DSW/Post MSW PEL and CADC students at Aurora and Woodstock locations.
  • Enters applicant file into database ensuring Colleague records are also updated.
  • Coordinates registration sessions for incoming students both as individual and in a group.
  • Processes MSW advanced-standing credit in Colleague.
  • Advises students to develop a timeline for completing academic requirements and meeting professional goals.
  • Maintains Moodle advising boards for MSW and DSW students.
  • Prepares Informer reports for students’ registration, background check, transcript, grades, and tracks.
  • Maintains databases of all students for the MSW and DSW and the Post MSW school endorsement and Post MSW addictions programs.
  • Assists Field Office with registering BSW/MSW students to field liaison section.
  • Assists track coordinators to add tracks to students’ academic evaluation.
  • Performs a degree or completion audit for MSW/DSW/Post MSW PEL and CADC students’ academic progress toward a degree or certification.
  • Provides secretarial support for other graduate programs as needed especially in the area of registration and enrollment.
  • Collaborates with Online office for student registration and change of program modality.
  • Assists with Enrollment, Registrar, Student Accounts, Financial Aid, and other offices on campus.
  • Answers phones, files, updates and stores records.
  • Uses Colleague to access student schedules and contact information; communicates via email with students, staff, and faculty.
  • Performs general office duties, including photocopying, faxing, ordering office supplies, filing, and handling of office mail.
  • Assists faculty and students by phone, email, video communication, and personal contact.
  • Prepares faculty supplemental and adjunct faculty contracts and also Field Liaison contracts.


  • Essential Job Requirements:

    Education:
    • High School diploma required.
    Experience:
    • Previous office experience preferred.
    Skills:
    • Good communication skills; listening, writing, and speaking.
    • Good interpersonal skills.
    • Knowledge of computers, including: word processing, spreadsheet, and database capabilities.
    • Ability to communicate in person, via email, or by phone.
    Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission. Please send resume with cover letter and contact information for three references including name, telephone and email address.

    Apply to:

    Aurora University
    Human Resources
    347 South Gladstone Ave
    Aurora, IL 60506
    630-844-5650 - fax
    jobs@aurora.edu - email


    Aurora University is an Equal Opportunity Employer.

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