ADMINISTRATIVE SUPPORT ASSISTANT (Administrative Support Assistant II)

Recruitment Details

Recruitment Number VA1510 Posting Period
10/08/21 – 10/22/21 On Campus Only Promotional Opportunity No Working Title ADMINISTRATIVE SUPPORT ASSISTANT (Administrative Support Assistant II) Class Title ADMINISTRATIVE SUPPORT ASSISTANT -12/12 Level/Range/Grade 2 Salary Range (From $ to $) $2,912 - $4,592 per month / $34,944 - $55,104 per year (New employees should anticipate being hired at the beginning of the salary range) Department WellCat Services Number of Positions 3 FLSA Code Non-Exempt Status Regular: Permanent (after one-year probationary period) Full-time/part-time (if part-time, indicate time base) Full-time Pay Plan 12/12 CBU/MOU R07 - CSUEU Clerical & Administrative Support Services Quick Link https://jobs.csuchico.edu/postings/6849
Hours Per Day 8 hours during the school year / 10 hours during the summer Days Per Week 5 days during the school year / 4 days during the summer Shift Day
Primary Duties
This position provides a full range of moderate to complex secretarial and front-line administrative support for WellCat Services ( WCS ), WellCat Counseling Center, WellCat Health Center, WellCat Prevention, and WellCat Safe Place. As a member of the WCS Administrative Support Team, physical location may vary among all WellCat Services departments depending on need. This position works relatively independently with general instruction provided by Administrative Support Manager. Incumbent is often the first person to interact with a student in crisis, requiring immediate assessment and response. This position interacts with students, staff, and faculty, over the phone, by email, and in person, including victims and survivors of sexual assault, intimate partner violence, stalking, students seeking information on substance misuse prevention, and those interested in positive mental health behaviors. As such, this position requires excellent judgment and strong interpersonal skills to respond appropriately to sensitive, complex, and confidential situations. Administrative support includes, but is not limited to: answering phones and interacting with students, staff, and faculty in various WCS office and clinic spaces; supporting directors, managers, and administrators within WCS ; event coordination; organization of common workspaces; processing student payroll; creating and tracking orders for office and other supplies; reconciling and preparing financial data; preparing correspondence and reports; tracking and maintaining referrals; scheduling appointments; and maintaining informational databases, including electronic medical record systems. Incumbent will also assist with the development and implementation of effective procedures to coordinate the operations of the front office and systematize office procedures and facilitate cross-training with equivalent positions. This position processes a large volume of electronic medical records and correspondence, which requires specialized software, as well as a high level of accuracy and confidentiality.

For a full description of job duties, please visit: https://csuchico.box.com/v/VA1510-Position-Description

MANDATORY VACCINATIONS :
As of September 30, 2021, the CSU requires all faculty, staff, and students who are accessing campus facilities to be immunized against COVID -19 or have received a medical or religious exemption. Selected candidates should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ . Questions can be sent to: humanresources@csuchico.edu (staff and management positions) or academicpersonnel@csuchico.edu (faculty positions). Knowledge, Skills and Abilities
KNOWLEDGE :
Incumbent must possess:
Thorough knowledge of:

• English grammar, punctuation and spelling.
• Office methods, procedures and practices.

Fluency in using standard office equipment (computers, copiers, phones) and standard office software packages such as, Microsoft Office (Word, Excel, and Outlook) and related computer software packages.

• Working knowledge of budget policies and procedures.

SKILLS :
Incumbent must possess:

• Active problem solving and effective interpersonal skills as work often involves frontline contacts with a variety of campus and community individuals.
• Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
• Demonstrated competence in effectively presenting standard information in writing.
• Typing and keyboarding skills.

ABILITIES :
Incumbent must have the ability to:

• Learn, independently interpret, and apply a wide variety of complex policies and procedures, and be able to identify deviations from applicable policies.
• Apply independent judgment, discretion, and initiative to address problems, participate in developing practical, thorough and, at times, creative solutions.
• Respond to routine inquiries and explain standard policies and procedures to others.
• Identify and solve standard problems where policy and procedures are referenced and refer more complex problems to appropriate staff.
• Perform standard arithmetic calculations of a transactional nature, including tracking and comparing data.
• Use standard office equipment as well as quickly learn to use new office support technology systems and software packages.
• Work with and maintain integrity of confidential and sensitive information and materials with tact, discretion, and diplomacy.
• Perform assigned duties.

Required Education and/or Experience
This position requires experience to be proficient in performing most or all work assignments and should include administrative support, coordinating and prioritizing many different clerical tasks, applying and communicating policies and procedures. These qualifications, and those listed above, would normally be obtained through completion of a high school program or its equivalent and two years recent experience in an office environment. Additional Requirements for this Position
N/A Recruitment Preferences
Preference may be given to applicants with the following as they may be considered specialized skills:

• Experience working with confidential and sensitive information
• Experience working in a culturally diverse environment
• Experience working in a fast-paced office environment with competing demands

Special Requirements

• California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.
• This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.
• The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a “designated position” under the California State University’s Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category: Procurement Card Holder, 2) Note this designation is applicable only if Procurement Card is issued.

PHYSICAL REQUIREMENTS
Incumbent/applicant will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position operating a personal computer for long periods of time and frequently moving about inside the office. Must be able to travel across campus to other offices and buildings for meetings and events.

WORK ENVIRONMENT
Work is performed in a professional office environment, operating standard office equipment, including computers. Information is often highly confidential and/or sensitive in nature. This position involves direct, personal contact with clients. Duties involve working with students and may include reports of intimate partner violence, sexual assault, stalking, or similarly urgent situations. Benefits
This position qualifies for benefits including tuition fee waiver (if eligible). Benefit Information
CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation.

Eligibility for Affordable Care Act ( ACA ) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage. About the University and Community
California State University ( CSU ), Chico is a comprehensive and residential public University, holding Hispanic-Serving Institution ( HSI ) designation and operating as part of the 23-campus CSU system. The University enrolls over 17,000 students from diverse cultural, ethnic, and socioeconomic backgrounds, with over half identifying as first-generation college students. Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.

The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from San Francisco Bay Area. A safe residential community, Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that CSU, Chico stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land and the waters that run through campus.

CSU, Chico is committed to recruiting outstanding candidates who reflect the diverse, intercultural, and intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of achievement gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and activities that support an inclusive, accessible, and equitable learning and working environment.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Open Date (posting open date) 10/08/2021 Close Date (posting close date) 10/22/2021 Open Until Filled No Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents

1. Résumé
2. Cover Letter

Optional Documents

1. Optional Applicant Documents