Collections Manager - Registrar

Position Details

Position Title

Collections Manager - Registrar

Position Number

000979

Position Summary

The Collections Manager-Registrar oversees the collection of more than 6000 objects in the Mulvane Art Museum collection. Responsibilities include ensuring that all records are accurate, complete, and up-to-date; overseeing the safe handling, storage, movement, and exhibition of objects; serving as contact for researchers, faculty, and students; and assisting with the research, planning, and development of exhibitions, and educational programs associated with the collection.

Essential Job Functions of Position

Conduct and oversee research on objects in collection to ensure object provenance, donor information, and artist histories are current and accurate.

Oversee and ensure data is accurate and complete in collections database and that records are complete and up-to-date. Keep abreast of and ensure that Mulvane protocols are consistent with Best Practices (American Alliance of Museums).

Responsible for ensuring all objects in the collections have complete records including deeds of gift, loan agreements, accession records, location, condition reports, catalog information, research, provenance, digital images, artist profiles, appraisals, and exhibition documentation.

Maintain Best Practices and procedures for collections care, data entry, and inventory management; train staff and supervise compliance with Best Practices.

Serve as principal contact for physical access to collections for research purposes by students, faculty, guest curators, and researchers.

Research and develop interpretive content for works in the collection that is suitable for publication.

Oversee collections storage space to ensure the highest environmental standards and ensure the safe storage and care of collection. Collect data, analyze, and create reports in areas of environmental and pest control.

Participate in the review and updating of collections policies as needed.

Supervise work of Exhibition Coordinator and assigning tasks.

Participate in the development and presentation of educational programs, lectures, and events.

Communicate with lenders, shippers, museums, and collectors, and maintain complete and accurate record of all communications.

Develop and manage budgets related to exhibitions, collections preservation and conservation projects, and special events.

Assist with the development and implementation of exhibitions curated from the collection, other museums, collectors and artists.

Assist with donor development and raising funds for acquisitions, conservation, research, and exhibition development.

Other duties as assigned or as appropriate.

Non-Essential Job Functions of Position

Education and Experience

Bachelor’s degree with an emphasis in Art, Art History, Museum Studies, Library Sciences or related field and two years of experience working in an art museum or with art collections. Supervisory experience.

Preferred:
Experience and knowledge of 20th Century American Art.
Experience with collections management software and/or digital standards for collections such as: TMS, Museum Plus or Past Perfect.
Experience managing and archiving digital images with Photoshop.

Knowledge, Skills & Abilities

Licenses, Certifications & Registrations

Valid driver’s license with a driving record that meets University standards.

Additional Requirements (e.g. Physical Demands)

Ability to lift ladders, moving heavy objects such as paints, sculptures, art crates, and museum furniture weighing as much as 50 pounds.

Campus Security Authority

No

Special Instructions to Applicant

Salary updated

Advertised Pay

$50,000

Work Schedule

Regular Business Hours, Other - some weekends and evenings

Benefits

Full-time/Part-time

Full Time

Average Hours per Week

Months per Year

12

FLSA

Exempt

FTE

1

EEO Statement

Washburn is dedicated to providing a student-centered and teaching-focused academic environment and a curriculum that engages the diversity of human experience across the globe. We seek candidates committed to Washburn’s efforts to create a climate that fosters the growth and development of a diverse student body. We encourage applications from members of groups that have been historically underrepresented in higher education. Application materials should clearly articulate how the candidate will contribute to the University’s commitment to diversity and inclusion.
Washburn University is an EOE . Washburn University provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.

Posting Number

S0297P

Background Check Required?

Yes

Driving History Checked?

Yes

Drug Screen Required?

No

Anticipated Start Date

12/01/2021

Position End Date (if temporary)

For earliest consideration apply by

10/23/2021

Posting Close Date

Open Until Filled?

Yes

Quick Link for Direct Access to Posting

https://washburn.peopleadmin.com/postings/4002
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have knowledge of 20th Century Art?
   • Yes
   • No
2. * How many years experience do you have working with collections database and management systems?
   • More than five years.
   • One to five years.
   • None.
3. * Do you have two years of experience working in an art museum or with art collections?
   • No
   • Yes, working in an art museum
   • Yes, working with art collections
   • Yes, Both- working in an art museum and with art collections
4. * Do you have experience supervising employees?
   • Yes
   • No
5. * Do you have a Bachelor's degree with an emphasis in Art, Art History, Museum Studies, Library Sciences, or a related field?
   • Bachelor's degree with an emphasis in Art
   • Bachelor's degree with an emphasis in Art History
   • Bachelor's degree with an emphasis in Museum Studies
   • Bachelor's degree with an emphasis in Library Sciences
   • Bachelor's degree with an emphasis in a related field
   • Bachelor's degree but not in a related field
   • Do not have a bachelor's degree

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents