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Law Registrar

Employer
Lewis and Clark College
Location
Oregon, United States
Salary
Salary Not Specified
Date posted
Oct 11, 2021
Attention Current Lewis & Clark College Employees: In order to apply for posted positions, please close this window and log into Workday and click on Talent and Performance to apply internally.
Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

About the Position

The purpose of the Law Registrar is to maintain, interpret, and organize all law school course related records; Analyze, appraise, approve, supervise and interpret set-up of academic record system; Plan, prepare and coordinate yearly academic course schedule; Analyze, interpret, review and control the academic policies for all registration activities; Supervise, appraise and coordinate grading and examination procedures and policies; Appraise and maintain student handbook and website documents. Participate in Administrative Cluster, working with other Registrars, Cashier/Credit office and Student Financial Aid to improve coordination with other schools and move as many records and transactions online as possible.

What You'll Do

Class & Final Exam Scheduling (20%)
  • Plan, prepare, maintain and negotiate class schedules for academic year.

  • Update course description.

  • Control all processing necessary to assure online registration will occur on time.

  • Oversee creation of final examination schedule for both semesters.

  • Supervise exam procedures and processing in preparation of exams and printing student answers.

  • Develop, formulate and distribute exam policies and procedures to faculty and students.

  • Decide action taken regarding student examination problems during exams and problems in printing student exams.

  • Oversee ADA exam set-up.

  • Preside over office distribution of unscheduled exams during exam time.

Registration & Registration System (20%)
  • Analyze and approve online registration system.

  • Establish, develop, implement and interpret online registration system set-up.

  • Supervise "in-house" registration as needed.

  • Keep informed, forecast and recommend registration system updates and adjustments.

  • Maintain accurate documentation of all set-up routines, policy standards and procedures necessary.

Grades & GPA Calculations (15%)
  • Collaborate with faculty on grade input into Colleague.

  • Disseminate documentation regarding class maximum grade average policy.

  • Gather all grades and supervise data input.

  • Contact faculty with reminders.

  • Calculate and approve class GPA and advise faculty if GPA does not meet the necessary standard.

  • Calculate GPA of students on probation, preparing documentation for Assoc. Dean.

  • Compile reports of students cumulative GPA and year GPA for purpose of class rank and Dean Scholar list.

  • Refer GPA calculation results for documentation on transcripts.

Degree Requirements & Diplomas (15%)
  • Create and refine process for auditing transcripts of graduating class.

  • Analyze students' transcripts to determine if graduation requirements have been met and degree earned.

  • Certify degree candidates.

  • Record and research degree statistics.

  • Supervise ordering of diplomas, special academic award certificates.

  • Appraise applications for special certificates and submit final decision to appropriate administrators.

  • Coordinate updates for final commencement program.

Leadership and Management (15%)
  • Responsible for the selection, training, development, and performance management of all direct reports.

  • Build mutual trust, respect, and cooperation among employees and campus community.

  • Ensure that direct reports accomplish long-range objectives by specifying the tactics to achieve objectives.

  • Build and work with diverse teams effectively.

  • Supervise office duties to guarantee timely processing and consistent policy use.

  • Oversee co-workers regarding yearly calendar of tasks to coordinate transcript processing, class/professor evaluations, processing of bar certifications, summer school set-up and registration, advising of students; registration processing and establishing communication with new students prior to school starting.

Data, Reporting & Evaluation (15%)
  • Assist administration and curriculum committee by preparing statistics and data for a variety of needs as requested.

  • Compile and compute student enrollment data for college, director of institutional research, American Bar Association yearly report, and other reports issued to law school for submission.

  • Appraise curriculum course offerings, enrollment, and registration procedures and advise Assoc. Dean and Dean of issues needing attention including recommending possible courses of action.

  • Act as the school certifying official for law students using veteran's benefits. Ensure compliance with applicable regulations and certify students for eligibility to use VA education benefits. Maintain files for each student receiving VA benefits.

  • Oversee enrollment and degree reporting to the National Student Clearinghouse to ensure compliance with Department of Education regulations.



Required Qualifications:
  • 3 years of experience working in an academic setting.

  • 3 years of analytical, written, verbal and interpersonal communication skills.

  • 3 years of computer and complex compilation skills.

  • Knowledge of compilation and programming to gather statistical data.

  • Ability to grasp computer programming and the computer set-up to determine the best method to download necessary information and to develop efficient procedures.

  • Ability to negotiate with faculty and thorough knowledge of how scheduling is laid out (which classes to schedule first and to avoid time conflicts of similar subjects).

  • Ability to grasp large overview and skill in taking initiative.

  • Ability to write instructions clearly and update documentations to promote accuracy and ease in using online registration.

  • Knowledge of examination procedures; ability to interpret policies and procedures and accurately express to others verbally and in writing.

  • Ability to make good decisions in stressful situations.

  • Knowledge of all academic rules, particularly probation and grade processing.

  • General understanding of degree requirements and auditing processing.

  • Excellent math skills for calculating projected grade point averages.

  • Ability to work under pressure and tight time-frame.

  • Knowledge of general registrar office duties and understanding of the general handling of office tasks.

  • Knowledge and skill in organizing and implementing tasks.

  • Skill in writing procedures and policies for documentation.

  • Ability to grasp a clear overview of the yearly job cycles; to develop and implement methods of office policy/procedures and to project new methods of interaction.

  • Ability to analyze processes and procedures to determine new and more effective systems.

  • Ability to disseminate new ideas and proposals.

  • Skill in data input and running computer programs.

Preferred Qualifications:
  • 5 years of work experience in a Registrar's office.

  • 5 years of computer programming skills.

  • 1 year of supervisory experience.

  • Knowledge of law courses and level of course status (basic, advanced).

  • Knowledge of examination monitoring and/or working with examination processing.

  • Knowledge of grade distribution processing.

  • Knowledge of auditing degree requirements and advising students regarding degree requirements.

  • Knowledge and skill in supervising and delegating.

  • General knowledge of law school academics.

  • Knowledge and familiarity in analyzing, disseminating and recommending procedure and process changes.

  • Familiarity with Colleague Datatel programming. Knowledge of online registration and set-up for such systems.

  • Familiarity with Datatel's WebAdvisor; especially in running query builder statements/reports.



Work Schedule
  • Full-time (1.0 FTE)

  • 37.5 hours/week

  • Benefits Eligible: Yes



Physical Requirements
  • Twisting, climbing (stairs), standing, sitting, walking, grasping/gripping, reaching, pushing/pulling, repetitive hand movements (e.g., typing), seeing, talking, hearing


Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

( https://www.lclark.edu/about/title_ix_compliance ).

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

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