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Administrative Associate

Employer
University of North Carolina, Wilmington
Location
North Carolina, United States
Salary
Salary Not Specified
Date posted
Oct 7, 2021

Posting Details

Vacancy Number

S01502

Position Title

Administrative Associate

Working Title

Administrative Associate

Competency Level

Journey

Dept/School

School of Health & Applied Human Sciences - 31530

Primary Purpose of Organizational Unit

The School of Health and Applied Human Sciences ( SHAHS ) has a long history at UNCW . Founded in 1965 with five faculty members, it has undergone several name changes and now has 52 full-time faculty members and more than 1,400 students majoring in our undergraduate and graduate degree programs. The SHAHS is one of three schools, along with the School of Nursing and the School of Social Work in the College of Health and Human Services ( CHHS ). The overarching goal of the CHHS is to help individuals, families, and communities live healthier, more prosperous, and more productive lives.

The SHAHS has six undergraduate-degree programs:
  • Exercise Science
  • Healthful Living and Fitness Education
  • Public Health
  • Tourism, Recreation, and Sport
  • Recreation Therapy
  • Respiratory Therapy




The SHAHS also has several graduate-degree programs:
  • Athletic Training
  • Gerontology
  • Healthcare Administration
  • Supports a Masters of Arts in Teaching (M.A.T.) and a Masters of Education concentration in Physical Education and Health (M.Ed.) through the Watson College of Education


Each of these degree programs focuses on helping others find enjoyment and satisfaction in their lives regardless of age or ability. SHAHS’ faculty are passionate and caring teachers/scholars who are committed to engaging students in real-world issues at the individual, family, and community levels.

The SHAHS is located in the newly constructed Veterans Hall (https://uncw.edu/chhs/veteranshall/index.html).

College

CHHS - Dean's Office - 31500 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The Administrative Associate serves as the primary receptionist for the School of Health and Applied Human Sciences, and provides administrative support for full-time and part-time faculty. The person in this position must complete all assigned activities and responsibilities with a customer service focus. The Administrative Associate is required to have knowledge of the programs and activities of the School of Health and Applied Human Sciences and the operational structure of the school and college. The Administrative Associate must have reasonable knowledge of other internal and external organizational segments with which activities must be interfaced.

Primary responsibilities of the Administrative Associate include:
  • Answering all incoming phone calls; screen and direct all calls to the appropriate person
  • Communicating information to students, staff, faculty, and off-campus constituents in a highly visible office
  • Providing general administrative support for faculty searches
  • Researching information for reports and data needs
  • Maintaining all office supplies and inventory
  • Coordinating school events (i.e., Celebration of Achievement, faculty retreat, Outstanding Student event)
  • Maintaining the School’s website and social-media presence
  • Assisting faculty with student overrides and tasks utilizing the ERP and LMS
  • Providing purchasing support to faculty
  • Assisting with coordination and organization of accreditation activities and program reviews




Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work

Preferred education, professional skills and experience

  • A Bachelor’s or Associates degree in Business Administration
  • Experience with providing administrative support or office management
  • Ability to learn and quickly utilize new software programs
  • Demonstrated ability to work independently
  • A high-level of attention to detail
  • Excellent organization and customer service skills
  • Experience supervising students or other entry-level
  • A general understanding of the degree programs in the School of Health and Applied Human Sciences


Required Certifications or licensure

N/A

Recruitment Range

$33,000 - $35,000

FTE

1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday - Friday

Work Hours

8:00AM - 5:00PM

Type of Position

Permanent

Anticipated Ending Date if Time-Limited

Position Number

1352

Job Posting Date

10/07/2021

Posting Close Date

10/24/2021

Number of Openings

Single Incumbent

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section, before you submit for this position. Failure to answer all required questions will cause the system to disqualify your application.

For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.

Please provide a cover letter and resume that describes the work experience that will support you being successful in this role. Three or more professional references are required.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting

https://jobs.uncw.edu/postings/22136
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. List of 3 Professional References
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity with UNC Wilmington (2021)?
    • UNCW Website
    • UNCW Facebook Page
    • UNCW Linkedin Page
    • UNCW Twitter Account
    • UNCW Employee Referral
    • Chronicle of Higher Education
    • Craigslist
    • Diverse Issues in Higher Education
    • Glassdoor
    • Higher Ed Jobs
    • Hispanic Outlook
    • Indeed
    • Inside Higher Ed
    • North Carolina Job Network
    • Women In Higher Education
    • Other


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