STUDENT SERVICES ADMINISTRATIVE SUPPORT

Job no: 242605-US
Work type: Onsite, Staff-Full Time
Department: SMPH/ACAD AFFAIRS/ADMISSIONS
Location: Madison
Categories: Administrative Services



Job Summary:

Medical Student Education & Services seeks an administrative assistant to work with the Admissions, Wisconsin Academy of Rural Medicine (WARM), and Student Services units in the UW School of Medicine & Public Health, Department of Academic Affairs. This position is responsible for administrative and program support across all three units, serving as the primary interface for students, faculty, staff, and the general public.

This position requires an individual who takes initiative, exercises independent judgment, and is able to communicate effectively. Superior organizational skills are needed as this position is responsible for coordinating and supporting multiple activities and teams. It's expected that this position develops and maintains professional relationships and provides positive and helpful customer service at all times. Though direct supervision is provided by the Director of Admissions, this position works closely and takes direction from members of all three units, and strives to create a welcoming, equitable, and inclusive work environment.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

About the Job:

Administrative Assistant II (AD002)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Qualifications:

-2+ years of administrative support required, preferably in an academic environment.
-Ability to work adeptly in a variety of software programs or applications is required.
-Excellent interpersonal skills and the ability to problem-solve and multi-task in a courteous, calm, and professional manner is required.
-Excellent verbal and written communication skills are required. This includes the ability to communicate effectively with different audiences including students, faculty, and staff.
-Demonstrated ability to work independently under limited supervision.
-Ability to attend to detail and be reliable, accurate, and timely in meeting deadlines is required.

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

Department(s):

A530305-MEDICAL SCHOOL/ACAD AFFAIRS/ADMISSIONS

Work Type:

Full Time: 100%

This position requires work to be performed in-person, onsite, at a designated campus work location.

Work Schedule:

The usual work hours will be Monday through Friday between the hours of 7:45 a.m. and 4:30 p.m. The exact work schedule will be set upon hire.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $20.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process. References will not be contacted without prior notice.

Contact:

Beth Miller
bmiller53@wisc.edu
608-265-8696
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

Administrative Assistant II(AD002)

Employment Class:

University Staff-Ongoing

Job Number:

242605-US

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Oct 6 2021 Central Daylight Time
Applications Close: Oct 27 2021 11:55 PM Central Daylight Time