Athletics Development Officer

Posting Details

Recruitment Number

1125

Working Title

Athletics Development Officer

Position Type

Staff/Administrative

Appointment Percentage

100

Division/College

Advancement and External Relations Division

Position Summary

This position is under the general supervision of the Vice Chancellor for University Advancement and will work extensively with a team of employees within the Division of University Advancement, the UWL Foundation as well as UWL Athletics. The development officer is responsible for securing private support from alumni and friends of the University, as well as corporations and foundations, to support the operational needs of the athletics program.

Description of College / Department / Program / Division / Unit

The mission of the UWL University Advancement Division is to strengthen relationships with University stakeholders and manage engagement and fundraising activities to secure resources and support for the University’s mission and vision. Advancement is an integrated function of communications, alumni relations and fundraising which coordinates images, messages and constituency engagement activities to disseminate critical information, create powerful experiences, and offer essential services to key constituencies.

University Communications’ mission is to serve UWL by setting the highest standards for its creative work using the power of words and images to advance its educational mission. The office provides campus news bureau and publication services, web design and development, and social media support. Its primary responsibility is to share information about the UWL with the publics who influence our success including the campus community, alumni and friends, current and prospective donors, and the local and global community our campus serves.

Alumni relations, through the UWL Alumni Association, works to create a lifetime connection with UWL by building and maintaining relationships among students, alumni, friends and the University.

The Development Program, in conjunction with the UWL Foundation, serves to maximize private gift support for the University. We strive for philanthropic results through donor-centered service and student-focused opportunities in order to enhance the academic activities in instruction, research, education and public service."

Required Qualifications

Education: Bachelor’s degree

Skills:
1. Have strong verbal communication and listening skills plus superb writing skills
2. Possess independent judgment
3. Pay close attention to detail
4. Manage complex tasks and meet deadlines
5. Have the ability to work independently and as part of a dynamic team
6. Proficiency with Microsoft Word, Excel, and PowerPoint

Experience: Two – Four years of experience in fundraising, sales, or marketing.

Preferred Qualifications

Education: Master’s degree

Other: Proficiency with Blackbaud raiser’s Edge a plus

Experience: Previous annual fund/alumni relations, sales or marketing experience in a university or athletic setting is preferred.

Physical Demands

Candidate must be able to travel via all modes of transportation. Position requires significant time using telephones and computers

Working conditions and environment

Extensive local, regional and national travel required (average 5-10 days per month). Some evenings and weekends required as well.

Miscellaneous Information

Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:
• 22 days of vacation for 12-month positions (that are non-instructional)
• excellent flexible health insurance with low co-pays and good coverage.
• paid holidays and sick days.
• sick leave may be converted at retirement to pay for health insurance post-work at UWL .
• after 5 years of employment, you become vested in our retirement system which ensures income post-career.
• benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.
Learn more at: https://www.wisconsin.edu/ohrwd/benefits/download/fasl20.pdf
Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

The University of Wisconsin System and the University of Wisconsin–Madison are engaged in a redesign of job title and compensation structures. The Title and Total Compensation Project will result in relevant and market-informed titles to help us keep and grow our outstanding workforce. If you are the successful candidate, your title is subject to change in November 2021. For more information, visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/

Duties/Responsibilities

These are the job duties required for the position.

Responsibility Statement

Responsible for an active gift solicitation program for Athletics and serve as the UWL Foundation liaison with the department.

Duties to Support Responsibility

• Assist coaches and athletics administrative staff in setting fundraising goals for annual support, developing their prospect list and executing fundraising activities.
• Possess a thorough understanding of the specific needs and interests of each program to develop relationships between them and donors.
• Model effective fundraising programs at peer and aspirant institutions, including crowdfunding and Giving Day.
• Arrange and conduct L Club solicitations and activities.
• Participate in L Club Meetings.
• Assist the Athletic Director with Diamond Eagle fundraising requests and activities.
• Assist the Athletic Director with fundraising activities related to stadium suites and naming rights for athletics facilities (non-sponsorship).
• Coordinate and attend athletics fundraising events.
• Coordinate development activities with Athletics External Relations Coordinator.
• Facilitate fundraising communication through all types of media for athletics programs in partnership with the assistant athletic director for media relations.
• Develop, coordinate and submit proposals to potential donors.
• Maintain an updated portfolio of approximately 125 alumni and friends.
• Travel on a local, regional, and possibly national basis to identify, cultivate, solicit and steward donors for annual, major and planned gifts supporting athletics.
• Submit action reports to be stored in the Foundation’s database after visits.
• Track progress with donors.
• Write gift agreements.
• Complete any follow-up reporting as required in written agreements.

Percentage Of Time

65

Essential

Yes

Responsibility Statement

Coordinate alumni activities related to athletics specifically.

Duties to Support Responsibility

• Assist coaches and athletics administrative staff in developing and executing a program to retain engagement with alumni, parents and friends (including department retirees).
• In coordination with coaches, develop a communication and social media strategy to effectively keep alumni engaged with their program.
• Coordinate and attend campus, regional and national athletics alumni events.
• Coordinate activities with the UWL Alumni Association staff.

Percentage Of Time

25

Essential

Yes

Responsibility Statement

Assist University Advancement with special projects and all other duties as assigned.

Duties to Support Responsibility

• Serve as the lead contact with local community organizations and corporations related to non-athletic contributions, coordinating activities with the Athletics External Relations Coordinator.
• Aid in the development of stories highlighting athletics for the alumni magazine, Foundation website, and other media.
• Maintain a visible presence on campus and at alumni and development functions.
• Work with the Foundation board when needed.
• Other duties as assigned by the supervisor.

Percentage Of Time

10

Essential

Yes

Posting Detail Information

Special Instructions

Posting Date

10/08/2021

Close Date

Continuous Recruitment

Continuous Recruitment First Review Date

11/01/2021

Position Contact Name

Jackie Jensen-Utz, Search Panel Chair

Position Contact Email

hrinfo@uwlax.edu
Required Documents
Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter/Letter of Application
3. Reference Contact Information

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identities of finalists must be revealed upon request. See Wis. Stat. §. 19.36(7).
   • I wish for my name to remain confidential until the university is no longer able to do so.
   • I waive my right to keep my name confidential through the application process.
2. * Are you currently under investigation or have ever left employment during an active investigation in which you were accused of sexual violence or sexual harassment? (Required under UW System Administrative Policy 1275)
   • Yes
   • No
3. * Were you ever found to have engaged in any sexual violence or sexual harassment in a previous work assignment? (Required under UW System Administrative Policy 1275)
   • Yes
   • No
4. * Are you an alum of the University of Wisconsin-La Crosse?
   • Yes
   • No
5. * How did you hear about this employment opportunity?
   • Chronicle of Higher Education Web Site
   • Discipline-Specific Publication/Web Site
   • HERC Web Site
   • HigherEdJobs.com Web Site
   • Job Center of Wisconsin Web Site
   • Minority Publication/Web Site
   • University of Wisconsin - La Crosse Social Media (i.e. Facebook, LinkedIn, Twitter)
   • University of Wisconsin - La Crosse Web Site
   • La Crosse Tribune
   • Personal Referral
   • LinkedIn
   • Indeed
   • WinonaDailyNews.com, LaCrosseTribune.com, ChippewaHerald.com, Journaltimes.com, Kenoshanews.com, Madison.com
   • Department of Workforce Development (WISC)
   • Other
6. * After you retire from a Wisconsin Retirement System (WRS) employer, you may return to work with a WRS employer as a rehired annuitant, provided certain requirements are met. There are no restrictions on what type of position a rehired annuitant can hold. Under the WRS, there is no limit to how much you may earn as a rehired annuitant. (Learn more: https://www.wisconsin.edu/ohrwd/benefits/life-events/empcha/ra/). Are you currently collecting an annuity from the Wisconsin Retirement System, (WRS)?
   • Yes
   • No
7. * Are you currently employed by or have you been employed by a UW System institution or a State of Wisconsin agency during the last seven (7) years? Please answer yes or no. If yes, provide the institution or agency name, your supervisor and contact information, including phone number and email address.
   • Yes
   • No
8. * Please provide your most recent employer, supervisor name and contact information, including phone number and email address. (Pursuant to UW System Administrative Policy 1275, UW System requires reference checks related to sexual harassment and sexual violence to be conducted at a minimum with a final candidate’s most recent employer and with all previous UW System institution and State of Wisconsin agency employers from the past seven years. UW-L will notify you prior to contacting your supervisor).
   
   (Open Ended Question)
   
   
9. * Will you now or in the future require visa sponsorship for employment at the University of Wisconsin-La Crosse? (UW-L and UW System institutions pay for some or all of the sponsorship costs. Some candidates may require an H1B or another form of employment sponsorship to work in the US. This question is asked so that if you are the successful candidate, Human Resources can work with your work unit to begin the process of obtaining this visa).
   • Yes, I will require sponsorship prior to employment.
   • Yes, I will require sponsorship for continued employment if hired.
   • No, I do not require sponsorship and am eligible to work in the US.
10. * Are you legally eligible to work in the United States?
    • Yes
    • No