Coordinator of Special Projects - Events

Posting Details

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Position Information

Job Title

Coordinator of Special Projects - Events

Posting Number

F004219

Position Status

Full Time

Assignment Length

This field only applies to Faculty

Grant Funded

No

Category

APT

Class Code

15

Pay Rate

Commensurate with education and experience

Location

Trinity River

Department

TR President's Office

Job Summary

Reporting to the Director of Campus Relations, this position is responsible for the facility space utilization across the campus for internal and external customers. This responsibility includes, but is not limited to assisting in the planning, facilitation, and implementation of campus-wide events in coordination with vendors, campus leaders, external customers, etc. The position also supports the director in facilitating large, off-site events in support of academic programs such as pinning ceremonies and related activities hosted by the Office of the President.

Essential Duties and Responsibilities

Performance Requirements*

• Coordinates the use of TCC facilities and spaces and the appropriate level of support/costs for rentals for a wide range of events
• Monitors activities as needed to ensure successful outcomes, sometimes after-hours or on weekends
• Liaises with district departments for planning purposes, i.e., police, marketing, procurement, communications, etc.
• Assists Director in establishing space utilization procedures, logistical planning for special events and visits, and ensuring that events adhere to the College guidelines
• Develops, maintains, and communicates a calendar of events and activities
• Assists in preparing and coordinating campus tours, including preparing and distributing agenda packets and correspondence related to tours/ events and following through on assigned tasks
• Manages, evaluates, and troubleshoots event-related activities effectively; recommends and implements adjustments, as needed
• Utilizes room management software to prepare and analyze space utilization reports
• Prepares and processes accounting, budgeting, and purchasing documents related to operations and activities

Service Excellence

• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through the Tarrant County College ( TCC ) Institute
• Supports the values of the College: diversity, teaching excellence, student success, innovation and creativity, and service to the College
• Supports the mission, values, and 3 goals and 8 principles of the College

Performs other related tasks as required


SUPERVISION – Works under the general supervision of the Director of Campus Relations.

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Education, Experience, Certifications, Licensures

• High School Diploma or General Equivalency Diploma ( GED )
• Five (5) years of related experience coordinating events, in event/ conference coordination
• Must be able to work evening and or weekend hours on occasion

Desired Education, Experience, Certifications, Licensures

• Associate’s degree
• Eight (8) years of related experience
• Experience planning meetings, events, or other activities in a college or university setting
• Bilingual in English and Spanish
• Experience using room reservation software

Knowledge, Skills and Ability

• Ability to work independently and meet critical deadlines
• Detail-oriented for accuracy of data and information
• Excellent written and oral communication skills
• Excellent time management skills and ability to multitask and prioritize work
• Project management-related skills
• Ability to work independently and meet critical deadlines
• Demonstrated track record of collaboration, cooperation, and service across departments
• Ability to work effectively in a collaborative environment and a setting that is diverse and urban
• Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
• Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software
• Skilled in excellent customer service and interpersonal skills with diverse populations

Accommodations

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Special Instructions Summary

This position may require working evening and/or weekend hours on occasion.

Posted

02/07/2022

Posting Contact Summary

Should you have questions specific to this position please contact the following individual

Contact

Sharon Maxwell

*

sharon.maxwell@tccd.edu
Applicant Documents
Required Documents

1. Resume / Curriculum Vitae

Optional Documents

1. Cover Letter
2. Unofficial Transcripts
3. Certification / License