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Fiscal Coordinator 2 (six positions)

Employer
Oregon State University
Location
Oregon, United States
Salary
$56,000.00 - $86,000.00
Posted date
Oct 6, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Financial Affairs, Grants & Contracts
Employment Level
Administrative
Employment Type
Full Time
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POSITION SUMMARY

This recruitment will be used to fill six full-time Fiscal Coordinator 2 positions. The Controller’s Unit is responsible for providing financial and administrative services to colleges and administrative units. These positions provide support in the interpretation, development and implementation of policies and procedures and play a critical role by performing highly complex multi-fiscal functions, including, but not limited to, analysis, auditing, projections, payroll, budget management, and recommending financial solutions. This position communicates college, university, state, federal policy and guidelines to units.

These positions have frequent interactions in person, telephone, Zoom, and via email with Directors/Unit Heads, staff, faculty, central university business partners, college administration and outside vendors to exchange information, collect data, make recommendations, secure approvals, and solve problems. These positions operate autonomously within parameters set forth by management.

These positions may be responsible for lead work duties, coordinating the work of other staff members in service to customers/stakeholders throughout the university, including administrative and academic units.

These positions will each report to a Manager within the Controller's Unit.

To be successful in this role the incumbent must:

  • Ensure high standards of accuracy and precision and be highly organized.
  • Be articulate with excellent verbal and written communication skills.
  • Be results oriented, with demonstrated ability to problem solve.
  • Have the ability to build and maintain collaborative relationships across a wide stakeholder group.
  • Have the ability to prioritize workload and proactively manage expectations in relation to agreed deliverables, even when faced with competing priorities.
  • Comply with the systems and standards when dealing with internal and external customers

DUTIES

65% Budget & Fiscal Analysis and Reporting

  • Conduct financial planning, forecasting, analyses, budgeting, reporting, and financial systems oversight and recommend solutions to primary stakeholders.
  • Generate variance reports to highlight problems and provide solutions using detailed record research, revenue and expenditure statements and forecasting, extracting financial data and reports from the university’s financial information system; and analysis and interpretation of reports from the colleges, university, and other sources.
  • Collect information, make recommendations, and implement budget decisions.
  • Communicate budgetary and financial information to stakeholders.
  • Prepare and evaluate a variety of fiscal reports; monthly/quarterly/year-end reports, budgetary documents, auditing reports, budget projections and forecast reports.
  • Provide guidance for other accountants in the business center for a variety of fiscal reports.
  • Create, maintain and modify reports using Excel, Banner, CORE and/or Jaspersoft. Prepare special reports and studies as requested.
  • Forecast and analyze revenue and expenditure trends.

 25% Accounting and Fiscal Management

  • Monitor and reconcile various funds including, but not limited to, Education and General, grants, self-support, and foundation accounts.
  • Interpret University and agency guidelines and policies and act independently to determine the correct application of these guidelines to accounts.
  • Develop long range financial planning documents.
  • Prepare, compile and provide a variety of fiscal reports, utilizing the university’s financial information systems.
  • Serve as backup administrator for scholarship disbursements and maintenance of scholarship system.
  • Track errors through the accounting system; process correcting journal vouchers, assign appropriate account codes and activity codes and ensure proper audit trail.
  • Process budget changes via journal voucher or in coordination with the OSU Office of Budget and Resource Planning.
  • Oversee and ensure compliance with rules and regulations within all areas of business including payroll, purchasing, travel, budget, and research activities.
  • Coordinate purchasing of goods and services with units and outside vendors and preparing Personal Services Contracts as needed.
  • Review and approve payments in Banner and/or BennyBuy as needed.
  • Coordinate fiscal year-end closing activities to ensure proper closing of the books and meet year-end deadlines.
  • Respond to financial issues with internal and external customers.

 10% Miscellaneous Duties

  • Participate in committees and work groups.
  • Participate in goal setting, development, and monitoring of metrics within the Controller’s Unit.
  • Provide back up support for Business Center managers and co-workers as needed.
  • Suggest improvement to workflow and process improvements.
  • Participate in training and professional development activities.
  • Perform other duties as assigned by supervisor.

 

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