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Grants Manager

Employer
Drexel University
Location
Pennsylvania, United States
Salary
Salary Not Specified
Date posted
Oct 5, 2021

Job Details

About Drexel

Drexel is one of Philadelphia's top 10 private employers, a comprehensive global research university and a major engine for economic development in the region. With over 24,000 students, Drexel is one of America's 15 largest private universities. Drexel has committed to being the nation’s most civically engaged university, with community partnerships integrated into every aspect of service and academics.

Job Summary

The A.J. Drexel Autism Institute (AJDAI) is a university-level research institute. Our faculty are constantly seeking funding for research from federal agencies and foundations that support autism science. Our volume of grant submissions is very high (approx. 50 grants submitted in Fiscal Year 2020), and we currently have post-award management of over 30 funded studies. AJDAI supports creating and fostering a diverse and inclusive workplace by recognizing and valuing all students, faculty, and professional staff for their individual skills and talents.

The Grants Manager for the A.J. Drexel Autism Institute is responsible for all pre-award functions within the Institute, including the preparation and submission of grants, contracts, and service agreements, as well as post-award functions related to management of such sponsored projects. The Grants Manager will work directly with Principal Investigators (PIs) and must be excellent at communicating and developing relationships. This position will be part of small project-focused teams and, at the same time, should be motivated and willing to work independently developing complex budgets, preparing involved grant applications, and generating financial reports. Funding agencies include the National Institutes of Health (NIH), Centers for Disease Control and Prevention (CDC), State of Pennsylvania, and various public and private foundations.

The Grants Manager will report to the Director of Finance and Administration but will be expected to support all faculty and senior staff in the Institute. The Grants Manager must be a detail-oriented, highly organized individual with a strong understanding of accounting and finance. The Grants Manager will prepare a range of large and small research proposals, early career awards, from federal agencies as well as public and private foundations. In partnership with the incumbent Grants Manager, this position will manage existing grant portfolios in addition to proposals and applications.

Essential Functions

Pre-Award Duties:
  • Prepare complex, multiple-year budgets for federal, state, and private sponsors for grants, fellowships, and service contracts
  • Prepare salary budgets utilizing employee compensation rates, appropriate fringe benefit rates, and approved escalation rates
  • Advise PIs of budget restrictions and applicable indirect cost rates for various types of proposals
  • Advise investigators on sponsor's instructions regarding the application, grant budget, allowable costs, and applicable indirect cost rates
  • Interact with PI's on the preparation of both sponsor and institutional forms to ensure all submission documents are completed properly
  • Route grants and service contracts for signatures as per established deadlines
  • Maintain current files on all grant applications
  • Develop and maintain a comprehensive calendar that includes a schedule for developing grant applications to meet all Drexel University and sponsor deadlines
  • Provide guidance and resources for grants proposal development, including using new and existing technologies to improve processes related to grant proposal submissions.
Post-Award Duties:
  • Review notice of grant award with PI making note of any special restrictions
  • Request creation of new fund numbers appropriate to funding source and activity
  • Confirm that budget information is set up according to approved budget
  • Review rate and application of F&A costs for total budget and subcontracts as per sponsor's instructions
  • Manage all financial activity for the duration of the grant Subcontract Administration:
  • Track routing of subcontracts from initiation to fully executed
  • Facilitate the submission and payment of invoices in a timely manner
  • Work directly with Subcontractor, PI and Post-Award Office to resolve issues
  • Meet with PIs on a regular basis for a review of revenues, expenditures, available balances, and encumbrances on their sponsored projects
  • Responsible for working with Research Accounting Services Team to manage and coordinate the overall financial award closeout process of grants
  • Serves as the Institute’s primary liaison to initiate, review and approve sub-award agreements and related materials.
Payroll and Funding Duties:
  • Work with PIs to establish correct funding and effort of personnel for each sponsored project
  • Review funding sources for all employees on monthly basis; run payroll reports to confirm correct funding sources and labor distribution; investigate and resolve errors
  • Update funding changes each month per payroll deadlines and route proper paperwork
  • Maintain history of funding sources and labor distributions for all employees
  • Prepare retroactive salary reallocations and labor distributions
Other Duties
  • Present quarterly reports to Principal Investigators which provide a detailed financial status of all active grants, inactive grants with outstanding issues, and expiring grants over next fiscal period
  • Participate on committees (department, university-wide, regional/national organizations) pertaining to process improvement, strategic planning and organizational development as requested
  • Prepare ad hoc financial reports on grant award data for the Director of the Autism Institute and the Director of Finance and Administration
  • Establish policies and procedures for grant submission within the Institute as needed
  • Subcontracts-Track routing of subcontracts from initiation to full execution •Facilitate the submission and payment of invoices in a timely manner
  • Work directly with Subcontractor, PI and Post-Award Office to resolve issues
  • The Grants Manager will be responsible for improving efficiency related to the entire grants management process, including pre- and post-award management, applications, communication mechanisms.
  • Will develop reporting tools, budget projections and analyses related to overall departmental budget forecasting and management activities.
  • Other duties as assigned
Required Qualifications
  • Bachelor’s Degree in Accounting or financial management or Business Administration
  • 3-5 years of experience in an accounting or financial management position within an academic environment or grant funded organization.
  • Grant application experience
  • Experience preparing complex multiple year budgets
Preferred Qualifications
  • Master's degree in Business Administration with a concentration in finance or accounting, or related field preferred
  • Familiarity with NIH funding mechanisms is required and familiarity with CDC, HRSA and other federal, state, and local mechanisms for funding public health and/or medical research is highly desirable
  • NIH experience preferred
  • Knowledge of COEUS grants management software is desirable
  • Familiarity with Drexel financial management tools including Banner and Hyperion is a plus
Physical Demands
  • Typically sitting at a desk/table
Location

Remote/University City, Philadelphia, PA - Drexel supports options for flexible/hybrid work schedule.

Additional Information

This position is classified as Exempt with a salary grade of M. For more information regarding Drexel’s Professional Staff salary structure, https://drexel.edu/hr/career/ducomp/salstructure/

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

Advertised:Oct 5 2021 Eastern Daylight Time
Applications close:Nov 6 2021 Eastern Daylight Time

Company

Drexel University

Founded in 1891 in Philadelphia, Drexel is a comprehensive global R1-level research university with a unique model of experiential learning that combines academic rigor with one of the nation’s premier cooperative education programs.

Drexel University is an urban research university that integrates education, scholarship, diverse partnerships, and our global community to address society’s most pressing challenges through an inclusive learning environment, immersive experiential learning, external partnerships, transdisciplinary and applied research, and creative activity. We prepare graduates of diverse backgrounds to become purpose-driven professionals and agents for positive change

Drexel University II

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