Development & Alumni Engagement Coordinator

Posting Details



Job # 037564 Department Code 21601-2088 Department Public Communications Job Title Development & Alumni Engagement Coordinator Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S4 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
The Development & Alumni Engagement Coordinator provides administrative support to the Assistant Dean for Advancement and the Development and Alumni Engagement staff at the Newhouse School of Public Communications at Syracuse University. Duties include day-to-day operational support, including scheduling meetings, coordinating correspondence, travel arrangements, expense reports, invoice and requisition processing, and other office tasks. This position oversees the Newhouse School branded promotional gift items inventory and orders for the school; assists with volunteer board tracking, meetings and communications; scheduling of alumni/donor visitors & tours; and other special arrangements as needed. This position performs administrative tasks related to department alumni outreach and engagement events; tracks records and profiles for the Newhouse Alumni Professional Gallery; and assists with capturing and entry of alumni engagement activity for the university database. Fundraising support is also provided to assist with executing acknowledgements and preparing appeals, campaigns and mailings. Qualifications
Associate’s Degree or Bachelor’s Degree, with 3-5 years of relevant experience in executive level coordinator assistance support.
Proficiency in Microsoft applications and database systems Job Specific Qualifications
excellent verbal and written communications skills
superb organizational skills; able to handle multi-faceted projects and meet deadlines
customer-service oriented
possesses team player attitude (collaborative), but can also operate independently
creative
self-motivated
positive attitude
problem solver
highly professional Responsibilities
Oversee general office operations including reception, supplies, central files, mail/phones, etc.

• Provide administrative assistance to the Assistant Dean for Advancement and department staff.
• Assist with scheduling meetings, correspondence, travel arrangements & reservations, and other general day-to-day administrative support.
• Prepare and submit financial reimbursements for department members.
• Reconcile employee travel expense and monthly reports. Handle invoice processing/requisitions and interdepartmental order forms for department.
• Maintain and update internal department calendar of events and activities.
• Monitor department email accounts.
• Manage Newhouse Advisory Board and Newhouse 44 volunteer board lists and database; assist with board meetings and related activities, meeting minutes, preparation of materials, emails, etc.
• Serve as central person for distribution of department/staff email communication with board members. Assist with special request tours for alumni/donors and prospective students and guests.
• Assist development staff with fundraising tasks, such as printing and distribution/mailing of donor acknowledgment letters, specified data retrievals, and other special and general correspondence.
• Assist with special fundraising appeals such as the Calendar Year End, Boost the `Cuse, Make Your Mark and other strategic outreach.
• Play a leadership role with the planning and execution of the Class Act effort to increase student philanthropy.
• Provide Honor Roll of Donors and Advisory Board lists for Newhouse Network magazine.
• Work with Assistant Director of Development on alumni engagement outreach and special events as needed for event planning, execution and follow-up.
• Work with alumni engagement staff to capture data for Alumni Engagement Scorecard entry in the university’s database.
• Track and manage records and data for the Newhouse Alumni Professional Gallery.
• Oversee Newhouse School branded promotional items distribution and inventory for the Newhouse School faculty and staff.
• Other duties as assigned.

Physical Requirements
Not Applicable Tools/Equipment
Not Applicable Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu. About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link https://www.sujobopps.com/postings/89089 Job Posting Date 09/30/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants
Syracuse University is interested in candidates who have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of colleagues, students and community members. Women, military veterans, individuals with disabilities, and members of other traditionally underrepresented groups are encouraged to apply. Syracuse University is an equal opportunity employer, as well as a federal contractor required to take affirmative action on behalf of protected veterans.