Office Coordinator III

Syracuse University
New York, United States
Salary Not Specified
Posted Date
Sep 28, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Type
Full Time
Posting Details

Posting Details

Job # 037576 Department Code 20207-5137 Department Project Advance Job Title Office Coordinator III Location Syracuse, NY Pay Range Commensurate with experience. Staff Level S3 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
The Office Coordinator III provides day-to-day operational and administrative support to faculty, staff and administrators in the Project Advance department as well as PA high school partners, including student, parents, teachers and administrators. Qualifications
Associates degree or equivalent combination of education and experience, plus 2-3 years office experience preferably in an academic setting. Job Specific Qualifications
  • Proficient with Microsoft Office and ability to learn new software.
  • Excellent interpersonal skills, to also include well developed oral and written communication skills.
  • Ability to work as part of a team and individually when necessary.
  • Diplomacy in dealing with parents, students and faculty.
  • Familiarity with event and travel planning and coordination.
  • Time management and organizational skills.
Travel Coordination and Affiliated Expense Reimbursement:
  • Book Flights and arrangements for faculty and administrators/ BTI
  • Reconcile and submit travel reimbursement forms
  • Manage travel preauthorization for guest speakers
New School Partnership / Summer Institute Planning:
  • Review and establish contracts and reserve rooms or location
  • Liaison for new high schools and Instructors
  • Graduate Credit Coordinator
  • Monitor teacher applications through approval process
  • Coordinate lunch reservations
  • Maintain spreadsheets
  • Emails and approval letters to New Schools and Instructors
Customer Support:
  • Communications to include, phone, emails and Live Chat
Seminar and Event Coordination:
  • Schedule and handle event coordination for Information sessions, Advisory and Guidance meetings as well as Seminars, partner round tables and campus visits
  • Coordinate registration of CTLE hours for Instructors with Office of Professional Studies
    Book locations, food, AV, special needs, parking, electronic invitations
Other duties as assigned:
  • Help during Fall registration in any capacity as needed
Physical Requirements
Not Applicable Tools/Equipment
Not Applicable Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link Job Posting Date 09/28/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants

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