Accounting & Payroll Manager (Fiscal Analyst 5)

PIERCE COLLEGE

A Community College District in Puyallup and Lakewood, Washington

invites applications for the position of: 

Accounting & Payroll Manager (Fiscal Analyst 5)

 

SALARY:                                  

$59,688.00 - $69,264.00 Annually

$4,974.00 - $5,772.00 Monthly

 

OPENING DATE:                      10/04/21

CLOSING DATE:                      11/01/21 05:00 PM

POSITION SUMMARY:

The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. 

Recognized by the Aspen Institute as one of the Top 5 community colleges in the nation, Pierce College is an innovative and equity-focused community college dedicated to helping all students achieve their academic and professional goals. Check out our Aspen Institute's Rising Star Award.

We are a community of learners open to all. Our community is built on a foundation of respect and openness to change. Together, we strive to meet the needs of our diverse community and develop each member’s abilities. Our commitment to quality education and teaching excellence prepares learners to live and work successfully in an ever-changing world. 

The Accounting & Payroll Manager functions as the Chief Financial Accountant for the District; it also serves as the supervisor of fiscal related professional staff as well as a Fiscal Supervisor with fiscal related staff. This position is also the highest agency statewide expert in a financial specialty area including but, not limited to; policy and process development, monitoring of all district wide accounting, investment management/account reconciliation, and audit/internal controls. This position also has primary responsibility for District wide financial reporting.

 

Please note: The health and well-being of our students and staff are top priorities. In order to safeguard the health of our district, all Pierce College employees are working remotely until further notice, with a few exceptions for core staff and labs. More information is located under the "Physical Work Environment" section listed below. 

Effective August 30, 2021, Pierce College will be a “fully vaccinated campus” under the state’s higher education guidance, which means that COVID-19 vaccination (or allowable exemption) will be required for all employees and students. More information can be found here: https://www.pierce.ctc.edu/vaccinated- campus.

About the District: The College enjoys a strong presence in the community and participates in numerous partnerships with business, community, government, and educational organizations. Want a feel for our District, take a peak with aerial campus views!

Pierce College Fort Steilacoom - Located on a beautiful 140-acre site adjacent to a 340 acre community and recreational park, and Waughop Lake.

Pierce College Puyallup – Located on a luscious site with 125-acres of wooded land with beautiful hideaways.

Pierce College at JBLM – Located at the Joint Base Lewis-McChord military sites, serving many of our military, and active duty families that are serving our county. 

Pierce County: An amazing place to call home Pierce County stands out as one of the most beautiful and livable areas in the United States, offering its citizens the benefits of both rural and urban life in the Pacific Northwest. Both campuses command views of majestic Mount Rainier. The area's moderate climate, along with nearby mountains, forests, rivers, the Puget Sound, and Pacific Ocean, provide for many outdoor activities including hiking, skiing, kayaking, beach combing, biking, and golfing. At the same time, most of Pierce County is only minutes away from Tacoma or a short drive to Seattle where world- class cultural, arts, shopping and sporting activities abound. The area boasts an amazing array of housing options from urban condos to rural acreage and everything in between. Located in the heart of one of America's most amazing areas, Pierce County is a wonderful place to call home.

 

ESSENTIAL FUNCTIONS: ACCOUNTING (GENERAL/TREASURY/FINANCIAL ASSETS/PAYROLL) TO INCLUDE MONTHLY/QUARTERLY AND ANNUAL/BIENNIAL CLOSING:

GENERAL

Monitors and reviews general ledger balances and general ledger transactions.

Prepares, processes, analyzes, reviews, and approves general ledger accounting transactions and adjusting entries and corrections.

Integrates and maintains accounting sub-systems and cross pillar reconciliation methods; reviews internal policy for compliance with OFM standards and procedures.

Generates accounting reports and assists in financial reconciliation work. Works with district wide staff to ensure proper closings.

Reviews and resolves discrepancies between FSCM, SMARTER, and AFRS.

Assists in the development of financial statements. Assists in the development of policies and procedures related to accounting processes and functions.

 

TREASURY

Ensures reimbursement from State and Federal sources are requested and received in a timely manner. Monitors District investments.

Assists in the preparation of monthly bank reconciliations for review by the Director of Fiscal Services and approval by the Vice President of Administrative Services.

Monitors cash balances by fund.

Monitors appropriate use of proceeds from debt financing and ensures scheduled debt payments are made and recorded in a timely manner. Assists in the closing processes for Treasury.

Assists in development of policies and procedures related to Treasury business processes and functions.

 

FINANCIAL ASSETS

Responsible for recording, depreciating and reporting of physical assets. Assists in the closing processes for Asset Management. Reconciliation between Direct Line and ctcLink.

 

PAYROLL

Coordinates with Human Resources and the Payroll Office to ensure that accounting information is correctly coded.

Coordinate proper coding of positions and salaries with Human Resources and Payroll departments. Coordinate calculation of amounts required to fund full-time faculty salary changes, part-time faculty hires, and related benefits expenditures.

 

REPORTING:

Preparation of complex reports for external parties, including but not limited to; the State Auditor’s Office, the Office of Financial Management, the Department of Revenue, the Internal Revenue Service, the State Board for Community and Technical Colleges, the Department of Education, and the National Center for Education Statistics.

Preparation of complex reports for internal needs including but not limited to reconciliation, inventory. Oversees 1098, 1099, and W2 reporting.

Prepares and submits quarterly payroll tax reports. Provide the State Board for Community & Technical Colleges (SBCTC) with information to prepare biennial funding requests based upon current biennium experience and predicted changes in programs.

 

LEADERSHIP, POLICIES & PROCEDURES, COMMUNICATIONS & RELATIONS:

Provides management guidance to staff for long-term fiscal cyclic requirements; determines deadlines and plans staffing requirements for special fiscal projects; initiates and develops fiscal management reports as required for effective accounting and management practices.

Serves as required, or as necessary, on various committees throughout the District and State. Fosters partnerships with other colleges in Pierce County and/or statewide, as appropriate to topics of interest to the District.

Serve as a liaison with and advice department administrations regarding accounting rules, policy interpretation, and related compliance issues.

Provide guidance, direction, and training to district departments on finance policy and procedure to enhance district effectiveness and customer service.

Develop and maintain District policies and procedures to ensure compliance with State and Federal laws and regulations, and community college system fiscal policies.

Recommend changes in policies/procedures to serve the best interest of the District.

 

AUDIT/INTERNAL CONTOL:

Assures compliance with fiscal policies and procedures issued by SBCTC, OFM, and IRS. Makes recommendations regarding fiscal controls; develops fiscal procedures and accounting systems. Responds to audit reports (State, DOR, IRS, SBCTC, etc.) and takes corrective management actions; initiates changes to meet discrepancies or noncompliance cited by auditors.

Conducts internal audits as required, or as necessary.

Develop and maintain internal controls to safeguard the District's resources and assets. Balance the need for internal controls with best practices for effective and efficient operations.

Leads other staff in performing unannounced cash counts at cash collection locations throughout the district.

Recommends changes in cash handling procedures and assist the Cashier’s office and others in implementing strong cash control procedures.

 

TEAM WORK:

Participates with and serves as backup for other Finance Department activities, including but not limited to: mailing of Refund, Accounts Payable, Payroll, and Financial Aid checks. Assists in preparation of records, annually, for archival.

Completes special projects as assigned by the Budget Analyst 4, Director of Fiscal Services, or Vice President of Administrative Services.

  

QUALIFICATIONS:

 

Required Education:

Some college level coursework including at least 15 quarter or 10 semester hours in accounting, auditing, or budgeting from an accredited college or university.

 

Required Experience:

5 years of relevant professional experience. Experience with budget coding systems.

Experience monitoring expenditures and reconciling funds and accounts.

Comprehensive understanding of current modern principles, practices and methods of accounting; internal accounting controls, budgeting, fund accounting, and generally accepted accounting principles (GAAP).

 

Special Requirements and/or Conditions of Employment:

The successful candidate must pass a criminal records background check. Will require an accounting skills examination.

 

 

APPLICATION PROCESS: 

Application Requirements:

To be considered for this position, applicants must:

• Meet the required qualifications as outlined in this announcement.
• Complete the online application profile at http://www.pierce.ctc.edu/dist/hr/. Apply for the specific job opening.
• Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. At Pierce College, we value culturally competent and compassionate individuals who bridge diverse backgrounds and perspectives in support of academic equity and excellence. In your cover letter, please address how you will support the mission of Pierce College to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. Please include in your response how your previous education and/or professional experience contribute to your effectiveness in promoting a climate of student success for a diverse community of learners. (Cover Letter)
• Upload (attach) detailed résumé of all educational and professional experience. (Résumé)
• Transcripts are not required in order to apply for this position; however, if you are selected for an interview, you will be asked to bring copies of unofficial transcripts showing completion of the required level of education. Please upload current copies of your transcripts, if available. Unofficial copies of all college and university transcripts must include degree received and conferral date. International transcripts must include a foreign transcript evaluation. For a list of approved credential evaluation services visit: www.naces.org/members.htm (Unofficial transcripts acceptable for application process; official transcripts required upon hire). (Transcripts)
• Upload (attach) a list of at least two professional references with names, addresses, telephone numbers, and e-mail addresses. Letters of recommendation will not be accepted. (References) Provide a response to the following supplemental question:

1. How does this position impact the College's goal to support all students and to achieve racial and social equity in pursuit of mission? Please limit your response to less than 500 words.

 

Special Note:

To ensure consideration, application materials should be received no later than 5:00p.m. on the closing date.

Terms of Employment:

This is a full-time (40 hours per week) classified, overtime-eligible position with Pierce College District. The primary work location will be Pierce College Fort Steilacoom campus, but infrequent travel to Pierce College campuses or sites may occur. Work hours are between 7:00 a.m. and 5:00 p.m. Monday through Friday. This position may be subject to reassignment between campuses or sites.

Salary & Benefits:

The starting salary range of this position is $4,974 - $5,772 a month (dependent upon qualifications), with annual periodic increments up to $6,534. However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr-benefits.

 

Physical Work Environment:

This position works indoors in an office environment. During this time, core staff approved by their supervisors to come onto campus are covered by a safety plan that follows social distancing and Personal Protective Equipment (PPE) protocols. This includes minimizing close contact by limiting time on campus; conducting meetings virtually; and implementing other creative strategies to reduce the density of employees on campus to keep everyone safe.

 

Reasonable Accommodation:

Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342.Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.

 

Screening & Interview Process:

Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.

 

Please note: This is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the District's needs will be eligible for further consideration. Notification of application status normally occurs 4 to 6 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include written, oral and performance examinations, and final interviews.

 

Conditions of Employment:

An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire. Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.

 

Bargaining Unit:

This position has been designated as a bargaining unit position represented by the Washington Public Employee Association (WPEA).

 

Equal Opportunity:

The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.

For more information about this position or assistance regarding your application, contact Human Resources at: jobs@pierce.ctc.edu.

Questions regarding equal employment opportunities or discrimination may be directed to the following: 

Sean Cooke

Title IX Coordinator 9401 Farwest Drive SW

Lakewood, Washington 98498

(253) 840-8472

 

Holly Gorski

Vice President for Human Resources

(253) 964-6519

 

Paula Henson-Williams

District Affirmative Action Officer

(253) 864-3229

 

https://www.pierce.ctc.edu/hrAPPLICATIONS MAY BE FILED ONLINE AT:

 

9401 Farwest Drive SW

Lakewood, WA 98498

253.964.7342 

jobs@pierce.ctc.edu

 

 

Accounting & Payroll Manager (Fiscal Analyst 5) Supplemental Questionnaire

• 1. How does this position impact the College's goal to support all students and to achieve racial and social equity in pursuit of mission? Please limit your response to less than 500 words.