Coordinator, Sponsored Projects Compliance

Santa Fe College
Florida, United States
$0.00 - $47,498.00
Posted date
Oct 4, 2021

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Position Type
Jobs Outside Academe, Educational Service Providers
Employment Level
Salary Band
Up to $29,000
Employment Type
Full Time
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Application Deadline:               Monday, October 18, 2021

Salary & Benefits:                     Salary is $47,498.66. Compensation package is comprised of many college paid benefits including health and life insurance, retirement, leave time, and tuition waivers for Santa Fe College and the University of Florida.

Classification:                            Full-time, Technical/Professional, Paygrade PT5, Exempt.

Location:                                    Northwest Campus, 3000 NW 83rd Street, Building F, Gainesville, FL 32606.


Overview:  Santa Fe College (SF) has been recognized as one of the top-rated community colleges in the United States.  Santa Fe College is a comprehensive public college that offers a range of Bachelor’s degrees, Associate in Arts, Associate in Science and Associate in Applied Science degree options, as well as Certificate and Non-Degree programs.  Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity. A high quality of life, temperate climate, proximity to the University of Florida, diverse cultural events, and plentiful recreational opportunities make SF and Gainesville an ideal community to work and live. 


The Office for Advancement seeks a Coordinator for Sponsored Projects Compliance.  The Sponsored Projects Compliance Coordinator will assist the Director for Sponsored Projects in grants management oversight of sponsored projects (planning, developing and leading project management, administration, compliance, governance and certification efforts).  This position will provide cross-functional support and assistance to all efforts associated with grants project development, management and compliance.


Responsibilities and duties include:

  • Provides support for post-award grant processes and systems to ensure effective performance and fiscal accountability; develop timelines and coordinate funding reports.
  • Coordinate and assist Grant Project Directors to ensure the timeliness, content and professional quality of grant reporting requirements to funding agency.
  • Researches, collects, analyzes and interprets data to monitor project progress to include the use of databases, research engines etc.; monitor various Grant Projects progress towards meeting their project goals, objectives, deliverables, and outcomes.
  • Work with the Director for Sponsored Projects to clarify, monitor, and enforce program guidelines, policies, and procedures. Refers compliance issues or unique situations to the Director for Sponsored Projects and other designated executive staff.
  • Work with the Director for Sponsored Projects to design and develop training materials for administration, faculty, and staff on grant compliance rules and regulations as well as Grants 101 training sessions.
  • Analyze and interpret research output to produce and present useful information.
  • Examine and analyze all Federal, State, and private grant projects to determine eligibility status and compliance with the agency requirements. Inspect all participant electronic management and participant files to ensure consistent and required collection of data in participant records.
  • Respond to complex inquiries from all levels of employees or external sources.
  • Assist in communicating with funding agencies and College communication regarding grants management.
  • Provides cross-functional support for the pre-award (research, content writing and editing) and electronic submission processes.
  • Provide service excellence through courteous, informed, accessible and professional engagement.
  • Perform other duties as assigned.


Reports to: Director, Sponsored Projects



Required: A Bachelor’s degree and two (2) years of related work experience of technical writing and computer skills, project management and/or grants compliance.


Additional Requirements:  Must have or will complete the required course work to earn the Certified Grants Management Specialist designation from the National Grants Management Association (NGMA) with the first year of hire date. A criminal background check will be conducted.


Preferred: Master’s degree. Two (2) years of related work experience implementing or managing grants or related experience.


Knowledge, Skills and Abilities:

  • Ability to work successfully in a multi-cultural environment.
  • Ability to effectively handle confidential and proprietary information.
  • Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.
  • Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up, and evaluate.
  • Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
  • Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.
  • Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
  • Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.
  • Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
  • Results Orientation – proven ability to set and exceed established targets.
  • Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
  • Team Orientation & Interpersonal – highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
  • Independent work - able to work independently with limited supervision and able to self-motivate.


Application Process: All applicants must complete the SF Employment Application, submit a letter of intent, an up-to-date resume, as well as college transcripts through the job portal to be considered for this position. College transcripts are required for any college coursework. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made.

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