Administrative Assistant, Health Sciences (Part-time)

Administrative Assistant, Health Sciences (Part-time)

Posting Number: 0000836
Reports to:
Department: Health Sciences Education
Classification: Classified/Support
Full or Part-time: Part Time

Job Summary:
This is working 25 hours per work and is a non-exempt, hourly position. Provides administrative support to the Dean of Health Sciences, the Director of the Health Sciences, Health Science program faculty and staff, and students. These responsibilities include, but not limited to, supporting the Health Science Office, handling student, employee, and public requests and complaints, maintaining confidential information.

Essential Functions:
1. Greets students, employees, and visitors; responds to and processes telephone and provides students with assistance and information regarding Health Science programs.2. Maintains highly confidential material related to employees, students, and college initiatives.3. Assists in the onboarding of new Health Science faculty and staff.4. Maintains copy machines and office workroom. Orders and maintains supplies for Health Science programs and maintains electronic inventory of supplies and equipment; picks-up, sorts, and delivers mail for Health Science faculty and staff; and maintains mailbox assignments. Processes invoices, check requests, and purchase requisitions for approval by the Dean of Health Sciences, Director of Health Sciences, and Program Chairs.5. Supports student recruitment activities, program advising program/student data collection/dissemination for both credit and non-credit Health Sciences programs.6. Assists with registration, and intake for non-credit Health Science programs, including CNA and CPR.7. Assists with the Health Sciences annual academic class schedule.8. Collects and stores syllabi for Health Science programs9. Supports updates to annual Health Science program documents, such as: applications, brochures, handbooks, etc.10. Supports scheduling of community members as volunteers for Sonography student scanning practice during the Fall and Spring semesters.11. Schedules faculty performance appraisals, classroom observations and evaluations.12. Supports the coordination of Health Science Advisory Committee meetings and maintains meeting minutes.13. Supports linen processing for Health Science programs.14. Collaborates and supports Health Science event set up and preparation, for example: Health Science Expo, program orientations, departmental tours, etc.15. Assist with maintenance of student document records and electronic archives.16. Serves as support staff for various College committees as appointed.17. Coordinates posting of class cancellations for Health Science classes. 18. Provides back-up for the full-time Administrative Assistant, Health Sciences

Other Duties:
1. Performs other duties as assigned.

Accountabilities:
Under supervision of the Dean of Health Sciences, performs administrative functions required to support the Health Sciences Office

Job Specifications:
High School diploma or equivalent required. Associate degree preferred. Two or more years of administrative experience in a college or university setting preferred. Good communication and grammar skills; proficient in proofreading. Strong software and computer skills including the integration of word processing programs, spreadsheets preferred.

Grade: A13
Salary Range:

Special Instructions to Applicants:
Official College transcripts required upon hire.

Virtual Campus tour:
https://www.youtube.com/watch?v=NMxd91KXcGs

Part time staff are not employed directly by Lake Michigan College with a few exceptions based on MSPERS retirement program. All others are employed thru EDUStaff, LLC. If you are selected for one of these roles, you will be required to complete EDUStaff’s employment application and on-boarding processes.

Open Date: 09/30/2021
Closing Date:

To apply, visit https://lmc.simplehire.com/postings/3862

About Lake Michigan College
Lake Michigan College is a community college in southwest Michigan. We have three campuses --two of which are located ten minutes from our namesake’s breathtaking shoreline.

Like other community colleges, we offer associate degrees, certificates, and even a baccalaureate degree. But what sets us apart from our peers is our seemingly limitless potential and our people - people who care deeply about our region’s future and who are committed to student success and exemplary educational programs, strong alignments with both established and emerging industries, and productive partnerships with the communities we serve.

Faculty and staff at LMC enjoy excellent benefits and a supportive and friendly work environment. LMC recently received a Capital Outlay grant from the State of Michigan and a new millage from the southwest Michigan community, so the college’s facilities will be getting innovative, sustainable upgrades in the next few years that will contribute to the comfort, productivity and collaborative environment for all employees.

Living in Southwest Michigan
Southwest Michigan attracts millions of tourists who come for our beaches, wineries, and nationally acclaimed golf courses. But many who visit, choose to stay for our great schools, low cost of living, and high quality of life.

LMC’s main campus is nestled in a watery and wooded wildlife sanctuary, yet it’s less than a half-day’s drive from major metro areas including Chicago, Milwaukee, Detroit, and Indianapolis.

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