Assistant/Associate Director of Annual Giving

Washington and Lee University
Virginia, United States
Salary Not Specified
Posted date
Oct 1, 2021

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Position Type
Administrative, Academic Affairs, Other Academic Affairs, Business & Administrative Affairs, Development & Advancement, Alumni Affairs
Employment Type
Full Time

Job Description:

The Assistant/Associate Director of Annual Giving is part of a twelve-member team responsible for raising in excess of $10 million yearly in direct support of Washington and Lee University’s operating budget. The primary responsibility of this position is maximizing annual fund gifts to Washington and Lee through management of the Class Agent program and support of the Annual Fund Council.

Washington and Lee University actively promotes a dynamic and inclusive environment that allows students and employees of multiple backgrounds, cultures, and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

Essential Functions:
  • Serves as the coordinator of the Class Agent program. Leads and manages the CA program with the expectation of growing the Annual Fund through the work of volunteers and structure of the program.

  • Recruits, trains, manages and assists class agent volunteers in the classes eleven years post-graduation through forty-nine years post-graduation excluding those in Reunion years for a total of thirty classes. This range of classes falls between Young Alumni and Five Star Generals. Organizes CA training including webinars and CA Weekend. Oversees CA Volunteer Management Portal.

  • Oversees CA reporting and data including monthly memorandum and historical trophy winners. Continually reviews and improves CA reports and other volunteer materials including the volunteer manual.

  • Contributes to the written solicitation process including drafting, proofing, and mailing (W&L uses both traditional hard copy mailed pieces and digital solicitation.) Manages all CA communication including monthly memo, monthly birthday cards, holiday cards and periodic surveys.

  • Assists director with the focus and work of the Annual Fund Council.

  • Assists with annual restricted fundraising including DEI, Generals’ Club and Hillel.

  • Serves as the staff liaison for Mock Convention Fundraising working directly with the student Finance Chair and Fundraising Chair.

  • At the Associate level, supervises two staff members including Assistant Director of Annual Giving (Phonathon, Senior Class Gift and Development Ambassadors) and Administrative Position II.

  • Travel for purposes of solicitation and stewardship of Annual Fund donors with the expectation of 20 visits a year to include management of a portfolio of leadership Annual Fund prospects.

  • Serves as an Annual Fund and University liaison to all constituencies.

  • Provide assistance to the Director and other development team members as needed.

Minimum Qualifications: A bachelor’s degree is required and an advanced degree is preferred. Three or more years of fundraising or related experience is desired, or a combination of education and experience from which a similar skillset would be achieved. The ideal candidate must possess excellent written and verbal communication skills including effective messaging skills through social media channels including Facebook, Instagram . Raiser’s Edge Database/fundraising CRM software is preferred. A commitment to excellent job performance and teamwork is essential as is a record of success in fundraising and a willingness to travel and work with potential donors. The ability to work effectively under pressure to meet deadlines while cultivating relationships with volunteers is critical to success. Evening and weekend work is required during alumni weekends and during other specific times during the year.

The university requires employees to become fully vaccinated for COVID-19 and new employees must provide proof of at least their first shot prior to the first day of employment. Individuals may seek a medical or a religious exemption to the vaccination requirement.

Application Instructions:

Resume, cover letter and three professional references are required when completing the online application form. Review of applications will begin immediately and continue until position is filled.

External Applicants: Complete the online application forms. Upload a resume on the Quick Apply screen, the application will automatically populate your resume details, and you may verify and update data on the My Information page. You may add a cover letter to the Resume/CV document upload section at the bottom of the My Experience application page. You will not be able to modify your application after you submit it.

Current W&L Employees: Refer to the Job Aid for additional guidance.

Physical Requirements:
  • Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.

  • Grasping: Applying pressure to an object with the fingers and palm.

  • Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers. Working Conditions: None Types of Work: Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Work Schedule: Monday-Friday, 8:30 am – 4:30 pm with occasional nights and weekend hours required.

Pay commensurate with experience.

Benefit Eligible



Weekly Hours:


Pay commensurate with experience.

Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.

Washington and Lee is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the development of a campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all-inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

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