Moynihan Institute of Global Affairs
Office Coordinator III
Commensurate with experience.
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Unionized Position Code
The Office Coordinator for the Moynihan Institute of Global Affairs
provides secretarial and some classroom support to the Director of
the Moynihan Institute, provides reception for the institute;
manages department wide listserv; tracks office keys; monitors
equipment, space and furniture matters; maintains contact lists,
maps, directories, and databases for the department; maintains
inventory and orders office supplies; coordinates mailings;
provides project support to the Associate Director.
The Office Coordinator for the Moynihan Institute is the welcoming
face of the institute and is responsible for assisting and
welcoming incoming faculty and students in a very internationally
- 3 years of office experience.
- 2 years of business school or equivalent training.
- Typing speed of 50 wpm.
- Customer service oriented, patient and able to communicate in a
welcoming way with a very diverse international community of
scholars and students.
Job Specific Qualifications
Ability to format business correspondence, intermediate MS Word,
intermediate Outlook, intermediate Excel, basic MS Access, Zoom and
- Answer phones, field and redirect calls, greet and assist
incoming students, faculty and visitors.
- Open and close office.
Secretarial, classroom and web support:
- Photocopying, scanning and posting teaching materials.
- Updating web content.
- Maintain calendar for the Director and arrange meetings.
- Manage mailings and sort and distribute incoming mail.
- Supplies inventory and orders for office and kitchen
Space and furniture oversight:
- Coordinating office moves, repairs, cleaning, keys.
- Monitoring kitchen supplies and cleanliness, supervising
work-study students and enlisting custodial staff in keeping the
institute looking sharp.
- Communicating shared space rules with students and faculty as
- Oversee the BOSS security system for the institute.
- Manage keys.
- Assign lockers.
- Assist with events; room reservations, arrange travel, place
food orders, prep conference materials and a variety of projects
across the year.
In addition to completing an online application, please attach a
resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university
with distinctive academics, diversely unique offerings and an
undeniable spirit. Located in the geographic heart of New York
State, with a global footprint, and nearly 150 years of history,
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