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Office Coordinator III

Syracuse University
New York, United States
Salary Not Specified
Posted Date
Sep 28, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, International Programs, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Minority & Multicultural Affairs
Employment Type
Full Time
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Posting Details

Job # 037568 Department Code 22022-2026 Department Moynihan Institute of Global Affairs Job Title Office Coordinator III Location Syracuse, NY Pay Range Commensurate with experience. Staff Level S3 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
The Office Coordinator for the Moynihan Institute of Global Affairs provides secretarial and some classroom support to the Director of the Moynihan Institute, provides reception for the institute; manages department wide listserv; tracks office keys; monitors equipment, space and furniture matters; maintains contact lists, maps, directories, and databases for the department; maintains inventory and orders office supplies; coordinates mailings; provides project support to the Associate Director.

The Office Coordinator for the Moynihan Institute is the welcoming face of the institute and is responsible for assisting and welcoming incoming faculty and students in a very internationally diverse climate. Qualifications
  • 3 years of office experience.
  • 2 years of business school or equivalent training.
  • Typing speed of 50 wpm.
  • Customer service oriented, patient and able to communicate in a welcoming way with a very diverse international community of scholars and students.
Job Specific Qualifications
Ability to format business correspondence, intermediate MS Word, intermediate Outlook, intermediate Excel, basic MS Access, Zoom and Blackboard. Responsibilities
  • Answer phones, field and redirect calls, greet and assist incoming students, faculty and visitors.
  • Open and close office.

Secretarial, classroom and web support:
  • Photocopying, scanning and posting teaching materials.
  • Updating web content.
  • Maintain calendar for the Director and arrange meetings.
  • Manage mailings and sort and distribute incoming mail.
  • Supplies inventory and orders for office and kitchen supplies.

Space and furniture oversight:
  • Coordinating office moves, repairs, cleaning, keys.
  • Monitoring kitchen supplies and cleanliness, supervising work-study students and enlisting custodial staff in keeping the institute looking sharp.
  • Communicating shared space rules with students and faculty as they arrive.
  • Oversee the BOSS security system for the institute.
  • Manage keys.
  • Assign lockers.

Project support:
  • Assist with events; room reservations, arrange travel, place food orders, prep conference materials and a variety of projects across the year.
Physical Requirements
Not Applicable Tools/Equipment
Not Applicable Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link Job Posting Date 09/28/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants
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