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Director, Facilities

Employer
Linn-Benton Community College
Location
Oregon, United States
Salary
Salary Not Specified
Posted date
Sep 29, 2021

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Facilities Management & Physical Plant
Employment Type
Full Time
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Posting

Posting Number: 0601130-C Position Type: Management/Exempt Special Notes to Applicants:
Closing date has been extended to midnight on 10/31/2021.

Must be able to pass a criminal background check

LBCC is committed to the principles of Pay Equity. Starting salary placement for ManagementExempt positions is dependent upon experience.

As a condition of employment, all new employees are required to be compensated via direct deposit.

LBCC is an Equal Opportunity Educator and Employer.

Position Title: Director, Facilities Division/Department: Facilities Location Albany Campus, Albany, OR Job Summary:
The Facilities Director is responsible for the overall management of facilities operations for the college. This position is responsible for the implementation of the Campus Master Plan overseeing capital construction and major renovation projects and supports programs and initiatives that drive the institution’s Strategic Plan by planning, organizing, directing, and evaluating the construction, operation, and maintenance of college buildings, utilities, and grounds. This position is responsible for the day-to-day maintenance and operations of the physical plant, thermal energy plant, as well as directing the energy management program. The Facilities Director is accountable for the budget and serves as a representative of the college on issues related to facility department’s budget management. Additionally, the position supports education, and campus community services by providing campus facilities that promote a safe and attractive environment furthering student success and excellence. Required Qualifications:
Education and Training: Requires a bachelor’s degree in business, public administration, construction management, engineering, or related field. Additional directly related experience may substitute for degree requirements. Specialized building trades related training is required: Heating, Ventilation, Air Conditioning, and Refrigeration; Building Automation Systems; Plumbing; Electrical; Masonry; Carpentry; Water systems; Filtration Systems; and Roofing.

Experience : Requires a minimum of 5 years full-time directly related experience in facilities management, remodeling, construction contracting, building construction, or trades related. Experience must have included fiscal, supervisory, planning, and evaluation responsibilities. Knowledge of functions performed in physical plant operations and ability to direct those functions is required.

Knowledge, Skills and Abilities:
  • Requires broad knowledge of building structures and building systems specific to HVAC, electrical, fire/life systems, etc.
  • Must understand local, state, and federal building codes and compliance issues and have the ability to ensure compliance.
  • Requires the ability to manage the operations of a physical plant, as well as major/minor construction or renovation.
  • Must have knowledge of utilities and energy conservation measures. Requires project management and short- and long-term facility planning and budgeting skills.
  • Must possess the ability to schedule and meet deadlines.
  • Must have knowledge of architectural principles and terminology.
  • Knowledge of conducting technical research projects associated with the permitting of public facilities or space allocations.
  • Knowledge and skills in the use of word processing, spreadsheet, and database software, including use of computer-aided drafting ( CAD ) and computer networks.
  • Requires strong interpersonal and communication skills.
  • Must have well-developed ability to work with contractors, subcontractors, and tradespeople to work with compliance agencies and utility agencies/companies.
  • Requires ability to enforce contractual requirements for repairs, replacement, remodels, and renovations.
  • Must have supervisory and team-building skills. Requires ability to deal with emergencies and multiple projects and changing priorities.
Preferred Qualifications:
Certified Facilities Manager ( CFM ) certification and/or trades related licenses
or certifications.

Physical Requirements and Working Conditions:
Work is performed primarily in an office setting with occasional outside exposure to adverse weather, extremes of noise, ventilation, or other hazards during response to emergencies and visits to work and construction areas. Requires periodic travel to off-site centers and various meetings and training. Frequently work early/late hours and long hours. Must be available for evening and weekend emergencies. Requires ability to operate computer. Must be able to read and obtain information from documents, plans, and drawings. Must be able to communicate in an effective manner in person, over the phone, and in front of groups. Generally, minimal physical exertion is required.
Essential Duties:
  1. Responsible for the overall mechanical performance, maintenance, and appearance of all LBCC buildings, grounds, and property. Ensure all facilities operations are performed in support of the college’s mission statement, strategic goals, and values.
  2. Develop department work procedures and processes to manage the office operations, grounds, maintenance, custodial, refuse and sanitation, conveyance and equipment repair, special events services, and other assigned areas.
  3. Ensure department operations are safe, effective and efficient, department assets are safeguarded, department information is reliable, and complies with applicable laws, rules, regulations, policies, and procedures. Responsible for the design, execution, and effectiveness of a system of internal controls.
  4. Manage the HVAC operations and building mechanical systems for optimum, safety, comfort and efficiency of operations. Supervise staff assigned to these areas to conduct maintenance inspections and maintain records of preventative maintenance to assure the continued operation of the energy systems with a minimum of disruptions to the comfort of the internal environments campus wide.
  5. Develop and implement corrective maintenance procedures for all buildings and related building equipment systems (i.e., fire and security alarm systems). Oversee staff and contracted services assigned to develop comprehensive maintenance programs.
  6. Organize and direct facility management activities to ensure compliance with the Board of Education, state, and federal rules, regulations, and guidelines.
  7. Coordinate with local, state, and federal building inspectors for code compliance for safety, fire, security, access, and egress laws. Work with code provisions, inspectors, and safety personnel to assure compliance.
  8. Develop strategic planning initiatives, capital improvement plan, capital budget, risk management and assists with the campus master plan by participating in the college’s annual budget building process. Develops departmental budget, as well as monitors and controls department expenditures. Responsible for the principal planning, budgeting and management for all existing and proposed facilities an infrastructure on the campus including new construction and renovation, preventive, corrective and deferred building maintenance, housekeeping, ground maintenance and utilities.
  9. Oversee all physical plant systems, engineering and maintenance, energy management and conservation, and utilities maintenance. Responsible for the full range of supervisory functions for facilities management and classified staff, including maintenance, custodial, grounds, and office support. Oversee the employment process for the department in cooperation with Human Resources, including recruitment, selection, and orientation of full-time and part-time staff. Ensure all department practices comply with employee contracts, administrative rules, board policies, and state and federal statutes.
  10. Counsel and advise department personnel on performance related issues. Conduct performance reviews. Resolve conflicts, coach and discipline personnel as necessary per guidelines established in administrative rules and collective bargaining agreements.
  11. Ensure a work and learning environment for staff and students with disabilities, free of physical, programmatic, information, and attitudinal barriers. Ensure college facilities are accessible and ADA compliant. Ensure department web content is accessible and ADA compliant, equitable, culturally sensitive, and inclusive at or exceeding standards of the College and state and federal laws.
  12. With the Vice President, Finance and Operations, and other personnel, oversee major facility construction, renovation, remodeling, and repairs. Work closely with college staff, architects, planners, engineers, and contractors to develop plans and oversee major/minor projects. Provide on-site coordination with outside contractors on capital projects and major and minor maintenance conducted on all college properties. Oversee major site work for maintenance and improvement projects to assure that appropriate construction standards and methods are followed within local building code requirements.
  13. Manage a significant operating budget effectively for the maximum benefit to the campus in planning expenditures and monitoring expenses throughout work processes.
  14. With the Vice President, Finance and Operations, and other personnel, manage expenditures of college funds on major maintenance and capital projects, including long-term facilities planning. Develop and chair project committees. Oversee project status and costs.
  15. Maintain preventative and corrective maintenance programs for buildings, equipment, and systems. Ensure proper safety standards are followed. Ensure completion of assigned projects and tasks in a timely manner.
  16. Represent the college to neighborhood community organizations and with the City of Albany and surrounding communities.
  17. Encourage and assist in appropriate professional development opportunities for all facilities staff.
  18. Responsible for ensuring compliance with safety regulations, employee safety training, OSHA compliance, and emergency planning related to area of control.
  19. Perform special projects and other duties as assigned.
Applicant Instructions:
Please complete the online application and upload or attach the following required documents:
1. Resume
2. Cover Letter
3. Academic Transcripts

Transcripts from a non-U.S. college or university must be accompanied by an international credential agency evaluation. Please see “Academic Transcript Information” on the Employment Opportunities home page for more information and a list of agencies which perform this service.
Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.

U.S. Veterans must attach proof of honorable discharge (Form DD-214, Copy 4) to their application to qualify for veteran’s consideration.

Proposed Start Date: 01/03/2022 Full-time or Part-time Full-time, Fiscal Year (Contracted with Benefits) Number of hours/week: 40 Posting Date: 09/29/2021 Closing Date: 10/31/2021 Open Until Filled: No Salary Grade 128 Salary/Rate
Salary range is $89,211 – $125,147 for a 248-day annual contract plus comprehensive benefits. Salary will be prorated for remaining days in the contract. Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this position? Please select one.
    • Mid-Valley Sunday Newspaper
    • Lebanon Express Newspaper
    • Oregonian Newspaper
    • Latinos in Higher Education
    • HERC-Higher Education Recruitment Consortium
    • indeed.com
    • Chronicle of Higher Education Online
    • State Employment Department
    • LBCC Employment Opportunities Website
    • Eugene Register Guard Newspaper
    • Other Online Website (specify below)
    • Other (specify below)
  2. * Please describe your experience dealing with major remodeling.

    (Open Ended Question)

  3. * Please describe your experience with HVAC systems.

    (Open Ended Question)

  4. * Describe your prior experience dealing with government regulated agencies such as OSHA.

    (Open Ended Question)

  5. * What types of budgets have you managed? How large were those budgets?

    (Open Ended Question)

Required Documents
Required Documents
  1. Resume
  2. Academic Transcript
  3. Cover Letter
Optional Documents
  1. License or Certificate
  2. U. S. Veteran Proof of Honorable Discharge DD-214, Copy 4
  3. Academic Transcript 2
  4. Academic Transcript 3
  5. Academic Transcript 4
  6. Letter of Reference
  7. Response to Supplemental Question 2
  8. Letter of Reference 2


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