Special Assistant to the Provost

North Carolina Agricultural and Technical State University
North Carolina, United States
Salary Not specified
Posted date
Oct 1, 2021

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Position Type
Administrative, Academic Affairs, Chief Academic Officers & Vice Presidents, Business & Administrative Affairs, Other Business & Administrative Affairs, Deans, Executive, Other Executive, Provosts
Employment Level
Tenured/Tenured Track
Employment Type
Full Time
The Special Assistant to the Provost is central to the operations of the Office of the Provost and Executive Vice Chancellor for Academic Affairs. This position serves as the manager and operations officer; and is responsible broadly for coordinating and monitoring the operations, processes and progress of activities and projects for the units that complement the Office of the Provost and Executive Vice Chancellor for Academic Affairs. 

The Special Assistant acts as liaison between administrative staffs for Vice Chancellors, Vice Provosts, Associate/Assistant Vice Provosts, Deans, Vice Chancellors at constituent institutions, and the offices of the University of North Carolina System; serves as secretary to the Board of Trustees University Affairs Committee, which is inclusive of the Divisions of Academic Affairs, Human Resources, Information Technology, Research and Economic Development, and Student Affairs, as well as the Department of Athletics; supervises operations and processing functions, evaluates and guides staff, and assures accuracy of communications; prepares basic on-demand reports, multiple recurring academic reports, correspondence; monitors faculty promotion and tenure, and post-tenure review activities; assures information and processes are archived, disseminated and made accessible to all units associated with the Office of the Provost and to external stakeholders as relevant; interfaces with the Office of the Chancellor to coordinate joint or designated activities.

 The Special Assistant applies knowledge of the university, its leaders and stakeholders while interpreting policies and procedures to provide quality service; and coordinates and monitors the progress of activities and projects, prepares major reports such as promotion and reappointment reports for the Chancellor and the Office of the President, post tenure review reports for the same two offices, as well as the sundry reports required throughout the academic year by the Office of the Chancellor and the UNC System Office.            Posts the vacant positions of direct reports in PeopleAdmin,            Prepares job offer/retirement/retreat letters, etc.,             Maintains files for all confidential matters, i.e., legal issues and termination             Manages files for all action items for Provost, e.g., recurring reports,             Assists in coordinating initial search committees and processes for the Office of the Provost,            Assists in the development of agenda items for weekly individual meetings with the Chancellor, weekly Cabinet meetings, and the BOTUA Committee meetings,            Reviews meeting materials, budgets and other documents for action items,            Works with other units to maintain databases and shared sites,            Performs other duties as assigned by the Provost,            Works closely with administrative staff to coordinate workload and requirements,            Works closely with the Senior Vice Provost to develop, maintain and monitor effective and efficient business processes and technologies in the Office of the Provost.

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