Dental Education Center Administrative Assistant (HHPS)- Moreno Valley College

Position Title:
Dental Education Center Administrative Assistant (HHPS)- Moreno Valley College

Application Deadline

Interested candidates must apply by the deadline listed below by 8:00 p.m., Pacific Standard Time.
10/14/2021

Department:
Health, Human & Pub Svs (M)

Position Type:
Support Staff (Classified / Confidential)

College/Campus:
Moreno Valley

Physical location of the position:
Moreno Valley

Employment Type:
Full-Time

Position Length:
12-month

Salary Range:
Grade I

Salary Amount:
$ 4,708- $ 5,733

Salary Type:
Monthly

Is this position categorically (grant) funded?
No

BASIC FUNCTION:
Under the supervision of the area Vice President and/or Dean, performs secretarial and clerical duties that support the dental hygiene and dental assistant programs (academic) with emphasis on dental office management duties that support the running of the dental hygiene clinic.

PROVIDES WORK OR LEAD DIRECTION TO:
Short-Term Employee(s) and/or Work Study student(s).

EDUCATION:
High school, or GED equivalent. Must have six hours in the last two years of continuing education courses in Infection Control and OSHA standards. Must continue to complete six hours Infection Control and OSHA standards every two years as a condition of employment.

EXPERIENCE:
At least four years experience working in a dental office including front and back office (dental assisting) experience.

KNOWLEDGE OF:
HIPAA guidelines/regulations. Patient chart filing. Dental front and back office procedures. Microsoft Office software package (Word, Excel, Access, Power Point), Google Documents, social networking sites, Dentrix Practice Management System, traditional radiology processing and digital processing.

ABILITY TO:
Operate modern office equipment, including, but not limited to, calculator, scanners, copiers, fax machines, telephone, computers, spell correctly; communicate, using good English, orally and in writing, compose correspondence independently; index and file; deal effectively with the public including scheduling of appointments in the dental hygiene clinic; and establish and maintain an effective working relationship with others.

LICENSES/CERTIFICATIONS:
Registered Dental Assistant is preferred

Other:
COMMITMENT TO DIVERSITY:
Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff, and the community.

CONTACTS:
Will include students, staff, faculty, administrators, vendors, alumni and general public. It may include conference facilities, business leaders and public officials.

Duties and Responsibilities:
REPRESENTATIVE DUTIES:
1. Coordinates, plans and schedules appointments, makes reservations and handles catering for on or off campus meetings, workshops, events, and conferences, including video conferences, and makes travel arrangements for director, faculty and/or staff.
2. Answers and screens telephone calls and e-mail, and provides information where judgment, knowledge and explanation of policies and/or procedures are necessary. May field complaints and serve as a department liaison for the faculty, staff, students, parents and/or the public. Greets patients and visitors in a prompt, courteous and helpful manner.
3. Schedules and maintains master calendar for the Dental Education Center (DEC).
4. Conducts tracking of monthly DEC staff attendance reports and student/hourly worker timesheets as directed.
5. Prepares correspondence on a variety of matters; develops, or prepares, letters, memoranda, forms, flyers, DEC newsletters, marketing material, training proposals, organizational charts, and/or minutes, which could be material of a confidential nature, from handwritten drafts, notes or oral instruction;
6. Types tests, reports, statistical outcomes; drafts correspondence, with minimum of instruction, responding to routine inquiries, or as needed, to follow up on DEC actions or as requested by official to whom assigned.
7. Maintains student and DEC files and researches and assembles information as needed.
8. Performs a wide variety of data entry information utilizing specific data formats and various software; checks and reviews data for completeness and conformance with established processes and procedures.
9. Assists in preparing Board reports.
10. Assists in researching and preparing a variety of reports, including narrative and statistical, as directed by official to whom assigned;
11. Assists in developing a variety of surveys and compiling the results.
12. Orders, inventories, stores and issues department/program office supplies.
13. Assists in monitoring the DEC budget.
14. Operates and maintains a variety of office equipment.
15. Handles DEC mail distribution, including pick up, drop off, opening and delivering mail; maintains master mailing lists; prepares, produces and distributes mass mailings of materials and reports related to the DEC, under the direction of the area manager to whom assigned.
16. Tracks and verifies invoices; prepares requisitions using District's software package.
17. Maintains the DEC websites and social networking pages.
18. Set-up and track student accounts in Dentrix.
19. Distribution, classification and data entry of patient records.
20. Process student applications for entry into the dental hygiene and dental assistant programs.
21. Works closely with students and dental hygiene faculty to maximize patient flow and maintains appointment books for the Dental Hygiene clinic.
22. Receives cash from patients and balances the register.
23. Issues and maintains a computerized log of lockers to students.
24. Activates EMS as directed during a medical emergency in the clinic or classrooms.
25. Assists in providing dental referrals, collecting and distributing dental forms.
26. Serves as a point of contact for dental offices and dental professionals.
27. Files charts, HIPAA forms, etc.
28. Maintains strictest confidentiality; adheres to all HIPAA guidelines/regulations.
29. Maintains an inventory list of supplies used in the clinic and supplies and paperwork for students.
30. Maintains the manual processing radiology units.
31. Maintains course books for accreditation including assessments and lectures.
32. Participates in District-provided in-service training programs.
33. Maintains a friendly, supportive atmosphere for students, staff, faculty, and the public.
34. Performs other duties, related to the position, as assigned.

CONDITIONS OF EMPLOYMENT:

SALARY: Salary grades consist of nine steps. A new employee is normally placed on Step 1 of the grade. Changes in step placement take place on the first day of the first month following the anniversary date of attaining permanent classified employee status until the maximum of the grade is reached.

HOLIDAYS: There are 13 holidays observed each year. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.

VACATION: Employees are granted 12 days of vacation per year through the first five years of service to the District; 15 days after completion of five continuous years of service to the District; 20 days after completion of ten continuous years of service to the District; and 22 days after completion of 15 continuous years of service to the District. This computation is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.

SICK LEAVE: One day of sick leave for each month of service is granted. This is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve
months. There is no limit to the number of days of sick leave which may be accrued.

FRINGE BENEFITS: The college provides a health and welfare benefit package for employees and legal qualifying dependents. Those employees working less than full-time and less than twelve months will receive a pro-rata share of the benefit package. The dollar value of the package is a subject of negotiation between the District and the Bargaining Unit. Employees working less than 20 hours per week are not eligible for this benefit package.

The work location and assignment within a job classification is determined by the District and may be subject to change.

All offers of employment will be contingent upon the availability of funds and approval by the Board of Trustees.

The Riverside Community College District is an equal opportunity employer and recognizes the need to provide reasonable accommodations to employees with disabilities. For more information, contact (951) 222-8039.

The Riverside Community College District complies with all federal and state rules and regulations and does not discriminate on the basis of ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law. This holds true for all District employment opportunities. Inquiries regarding compliance and/or grievance procedures may be directed to the District's Title IX Officer/Section 504/ADA Coordinator. Harassment of any employee/student with regard to ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law, is strictly prohibited. The Title IX Officer, Section 504/ADA Coordinator for the District is Ms. Lorraine Jones, 3801 Market St., Riverside, CA 92501. Telephone Number is: (951) 222-8039.

Work Hours/Work Days for Classified and Hourly Positions Only:
Monday - Friday 8:00 AM - 5:00 PM

Required Applicant Documents:
Resume or Curriculum Vitae
Cover Letter
Other Document

Other Document:
6 hours CE units in Infection Control and OSHA Standards
Optional Applicant Documents:
Other Document

Other Document:
Registered Dental Assistant License

Effective Employment Date:
Anticipated start date: October 2021 or after

Application Deadline:
10-14-2021

Special Comments:
IMPORTANT NOTICES:
*It is anticipated that first screening of applications will occur sometime during the 1st or 2nd week of October 2021.

Please note: The selection process typically concludes within four to six weeks from the closing date. There are, however, exceptions to this general guideline. Status updates will be made throughout the process. Please refer to your account for any updates to the status of your application.

* An electronic, RCCD on-line application must be completed to be considered. All portions of the application must be entirely filled out with all information qualifying an applicant for the position. Only information on the official RCCD application (not resumes) will be considered to determine whether an applicant meets the minimum requirements for the position for which he/she is applying.

* Only electronic, on-line applications are accepted. All supporting materials, required or optional, must also be in electronic formats and attached to the electronic, on-line application when applying. Supporting materials are only accepted as Adobe Acrobat (.pdf) or Microsoft Word files and must be less than 2 MB in size.

* An application will not be considered complete unless all Required Documents are electronically attached to the application by the Application Deadline date. An incomplete file may subject the candidate to disqualification.

* Paper applications and supporting materials WILL NOT be accepted!

* Letters of reference must be non-confidential and submitted electronically when applying on-line.

* Interested candidates must apply by the deadline listed above by 8:00 p.m., Pacific Standard Time.

* The Riverside Community College District does not require testing at the initial application filing period. As you progress through the selection process, you may be required to perform a job-related test based on the needs of the work area for which you are being considered.

* The District will make reasonable accommodations for applicants with disabilities. Applicant should contact Human Resources and Employee Relations at (951) 222-8595 for assistance.

Application Types Accepted:
Classified/Management/Confidential Application

To Apply, visit:
https://pa379.peopleadmin.com/applicants/Central?quickFind=59824

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